Helpmates

Resident Support Manager — Urgently hiring in Brentwood!

Job Title: Resident Support Manager

Pay: $28.00–$30.00 per hour Hours: Monday–Friday, 8:30 AM–5:00 PM Start Date: ASAP

Looking for a rewarding career in property management? Join our dynamic team as a Resident Support Manager in Brentwood, TN, and make a real impact on residents' lives every day.

As a Resident Support Manager, you'll serve as the go-to person for residents, ensuring they have a seamless, positive experience from move-in to move-out. You'll collaborate with internal teams and provide top-notch service that promotes satisfaction, retention, and community engagement.

What You'll Do

As a Resident Support Manager, you will be responsible for:

• Being the main point of contact for assigned residents and addressing their needs and concerns
• Resolving resident escalations with professionalism and empathy
• Coordinating move-in activities, including lease signing, onboarding, utility setup, and move-in follow-up
• Assisting residents with transfer and move-out procedures to ensure a smooth transition
• Monitoring resident satisfaction surveys and following up on issues promptly
• Managing maintenance requests and ensuring timely resolution
• Supporting lease compliance, HOA requirements, and effective communication with residents
• Maintaining accurate resident records and processing transactions using Yardi or similar software
• Preparing reports and working with teams to continuously enhance the resident experience
• Ensuring compliance with Fair Housing laws and company policies

What You'll Bring

The ideal candidate for this role will have:

• At least 2+ years of experience in property management, leasing, resident services, customer service, hospitality, or related fields
• Excellent communication, customer service, and conflict resolution skills
• Strong organizational skills with the ability to juggle multiple priorities effectively
• Proficiency in Microsoft Office (Outlook, Word, Excel, Teams)
• Ability to work independently while collaborating within a team environment
• Residential property management experience (preferred)
• Familiarity with Yardi or similar property management software (preferred)
• Knowledge of Fair Housing laws and HOA compliance (preferred)

Why Join Us in Brentwood?

• Join a collaborative and supportive property management team focused on resident satisfaction
• Opportunity to develop your career in a thriving organization
• Enjoy a friendly work environment that values your contributions
• Benefit from comprehensive employer-sponsored benefits once hired permanently
• Access to ongoing training and professional development opportunities

Location & Schedule:

This position is a hybrid role in Brentwood, TN, offering a mix of remote work on Mondays and Fridays, with in-office presence Tuesday through Thursday. The schedule follows a standard weekday workweek.

Ready to Take the Next Step?

If you're ready to start a rewarding career as a Resident Support Manager in Brentwood, apply today or contact our recruiting team to learn more. Don't wait, we're hiring now!

Stock Clerk Space Maker – Urgently hiring in Santa Ana!

Job Title: Stock Clerk Space Maker

Pay: $17.50 per hour Hours: 1st Shift – 6:30am to 3:00pm, Monday to Friday, plus 1 Saturday every 4 weeks (minimum of 6 hours) Start Date: ASAP

Looking for an entry-level opportunity to kickstart your career? Join a leading company in Santa Ana as a Stock Clerk/Space Maker and gain valuable experience in a dynamic environment.

As a Stock Clerk/Space Maker, you’ll play a vital role in organizing and optimizing storage space. You’ll work closely with your team to ensure files and boxes are efficiently moved and stored, helping to maintain a smooth and organized workflow.

What You’ll Do

As a Stock Clerk/Space Maker, you will be responsible for:

• Executing bulk transfers of files and boxes to create space for new items
• Working in a fast-paced environment with a focus on efficiency
• Using a ladder to safely access high shelves and move files between sections
• Scanning files or boxes for proper documentation
• Push/pull and reach objects as needed to complete daily tasks
• Managing multiple priorities to meet deadlines

What You’ll Bring

The ideal candidate for this role will have:

• HS Diploma or GED
• Ability to perform physical labor including bending, stretching, and reaching
• Comfortable climbing ladders up to 6ft high with files in hand
• Strong attention to detail to ensure proper organization
• Ability to operate in a fast-paced environment and manage time effectively

Why Join Us in Santa Ana?

• Entry-level position perfect for gaining work experience
• Supportive environment with on-the-job training provided
• Opportunity for growth within a renowned company
• Affordable benefits once hired full-time

Location & Schedule:

This position is on-site in Santa Ana and offers a first shift schedule from 6:30am to 3:00pm, Monday through Friday, with a once-every-four-weeks Saturday shift.

Ready to Take the Next Step?

If you're ready to start a rewarding career as a Stock Clerk/Space Maker in Santa Ana, apply today or contact our recruiting team to learn more. Don't wait, we're hiring now!

Training and Events Coordinator — Urgently hiring in Irvine!

Job Title: Training and Events Coordinator

Pay: $25.00-$27.00/hour Hours: Monday–Friday, 8:00 AM – 5:00 PM Start Date: ASAP

Looking for a rewarding opportunity to support training programs and create memorable event experiences? Join a dynamic team in Irvine, CA, as a Training and Events Coordinator and make an impact every day.

As a Training and Events Coordinator, you'll be the heartbeat of our internal training academies, supporting our sales teams, trainers, and internal/external customers. You'll coordinate logistics, manage detailed records, and ensure every training and event runs smoothly. Your proactive approach will help deliver exceptional customer service and contribute to organizational growth.

What You’ll Do

As a Training and Events Coordinator, you will be responsible for:

• Planning and executing logistics for training sessions at the Irvine training academy, including participant registration, scheduling, hotel accommodations, meals, and transportation arrangements
• Managing logistics for customer training groups, including travel coordination, meals, beverages, and entertainment as needed
• Providing administrative support to trainers and training teams for seamless program delivery
• Promptly responding to internal and external customer inquiries with professionalism
• Supporting follow-up activities such as distributing training certificates, manuals, parts kits, and collecting feedback surveys

What You’ll Bring

The ideal candidate for this role will have:

• 2-4 years of administrative and event coordination experience
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
• Experience with project management or workflow tools, preferably Monday.com
• Strong organizational skills with the ability to juggle multiple priorities
• Excellent written and verbal communication skills
• Outstanding customer service and interpersonal skills
• Ability to work independently, take initiative, and maintain accuracy in a fast-paced environment
• Problem-solving skills with a positive attitude

Preferred qualifications include:

• Associate or Bachelor’s degree in a related field
• Experience supporting training programs, conferences, or events
• Experience coordinating travel, accommodations, and event logistics
• Familiarity with learning management systems (LMS) and registration platforms
• Background in HVAC, plumbing, construction, or related industries is a bonus

Why Join Us in Irvine?

• Opportunity to support meaningful training and professional development initiatives
• Collaborative, team-oriented environment
• Access to resources and tools to succeed in your role
• Enjoy affordable health and prescription coverage with no waiting period
• Benefits offered by the employer once hired permanently

Location & Schedule:

This position is on-site in Irvine, CA, and offers standard weekday hours, from 8:00 AM to 5:00 PM.

Ready to Take the Next Step?

If you're excited to support training programs and event planning in Irvine, apply today or contact our recruiting team to learn more. Don't wait— we're hiring now!

Senior Accounting Clerk — Urgently hiring in Irvine!

Job Title: Senior Accounting Clerk

Pay: $32.56 - $45.00 per hour Hours: Monday–Thursday, 4/10 schedule Start Date: ASAP

Looking for a career-building opportunity with a respected public utility? Join our team as a Senior Accounting Clerk in Irvine, CA, and support essential financial operations while advancing your accounting expertise. This temporary role offers a chance to work with a collaborative organization committed to operational excellence, employee growth, and community service.

As a Senior Accounting Clerk, you’ll be responsible for managing crucial accounting functions to ensure accuracy and efficiency across financial processes. You will work independently but as part of a supportive Finance team, exercising sound judgment and initiative to keep operations running smoothly.

What You’ll Do

As a Senior Accounting Clerk, you will be responsible for:

• Processing accounts payable invoices and maintaining accurate records
• Reviewing and processing internal and external payment documentation
• Handling wire transfers, including payroll-related transactions, through the Accounts Payable sub-ledger
• Reviewing and processing employee expense reimbursements
• Performing invoice corrections, purchase order adjustments, and coding updates
• Preparing quarterly FPPC reporting and tracking lobbying hours
• Performing account analysis and general ledger reconciliations
• Preparing year-end 1099 reporting
• Assisting with audit schedules and supporting year-end audits
• Maintaining organized financial records and files
• Responding to vendor and internal department inquiries
• Ensuring compliance with accounting procedures and internal controls
• Following safety policies and performing related duties as assigned

What You’ll Bring

The ideal candidate for this role will have:

• Associate degree (or equivalent) with coursework in Accounting
• Bachelor’s degree in Accounting, Business Administration, Finance, or related field preferred
• Four or more years of general accounting experience
• Experience processing and reconciling cash receipts/payments for a utility or public agency
• Experience with accounts payable, general ledger reconciliations, and financial reporting
• Proficiency in 10-key by touch
• Experience with Oracle Enterprise Business Suite R12 (Payables & General Ledger)
• Advanced skills in Microsoft Excel and Word
• Ability to create detailed spreadsheets, amortization schedules, and financial reports using advanced Excel functions

Preferred Experience

• Experience in water, wastewater, electric, gas, or other utility environments
• Knowledge of utility cash receipts and customer payment processing
• Cash balancing, daily deposits, and payment reconciliation
• General ledger reconciliations and month-end closing
• Understanding of public sector accounting practices and internal controls
• Year-end reporting, including 1099 prep and audit support

We’re Looking For Someone Who:

• Has exceptional attention to detail and accuracy
• Can manage multiple priorities while meeting deadlines
• Exercises sound judgment and works independently with minimal supervision
• Communicates professionally with vendors and internal teams
• Possesses strong analytical and problem-solving skills
• Maintains confidentiality when handling sensitive financial information
• Thrives in a collaborative, team-oriented environment

Knowledge & Skills

• Accounts payable and general ledger processes in a utility setting
• Cash receipt, payment processing, and reconciliation
• Oracle EBS R12, Payables, & GL system expertise
• Microsoft Office Suite, especially advanced Excel skills
• Strong mathematical aptitude and analytical mindset
• Excellent communication skills, both written and verbal
• Effective organizational and time management abilities

Apply Today

If you have a solid accounting background, experience in utility or public sector environments, and strong skills in cash receipt, payment processing, and reconciliation, we want to hear from you! Join a collaborative Finance team where your expertise will make an immediate impact. Don’t wait—apply now or contact our recruiting team to learn more. We’re hiring today! 

Executive Assistant to the CEO — Urgently hiring in Irvine!

Job Title: Executive Assistant to the CEO Pay: $110,000- $125,000 per year Hours: 8:30am-5:00pm (Monday–Friday)  Start Date: ASAP Be the Strategic Partner Behind Executive Success

We are seeking an exceptional Executive Assistant with 10+ years of experience supporting C-level executives in publicly traded, product-driven, and intellectual property (IP)-focused organizations. This is more than a traditional administrative role—it is an opportunity to serve as a trusted business partner to the CEO, helping drive organizational efficiency, executive effectiveness, and strategic execution.

The ideal candidate is highly organized, proactive, resourceful, and thrives in a fast-paced environment where priorities shift quickly. You possess impeccable judgment, exceptional attention to detail, and the ability to anticipate needs before they arise. You are comfortable managing highly confidential information and interacting with executive leadership, Board members, investors, customers, and business partners with professionalism and discretion. Key Responsibilities

As the Executive Assistant to the CEO, you will:

• Serve as a trusted strategic partner, managing the CEO's daily priorities to maximize productivity and effectiveness.
• Own a highly complex executive calendar, balancing competing priorities while anticipating scheduling conflicts and business needs.
• Coordinate domestic and international travel, including detailed itineraries, logistics, accommodations, visas (when applicable), and expense reporting.
• Prepare executive correspondence, presentations, reports, briefing materials, agendas, and other high-quality communications.
• Support Board of Directors meetings by coordinating logistics, preparing meeting materials, and ensuring timely distribution of confidential documents.
• Act as the primary liaison between the CEO and internal leadership, employees, customers, investors, legal counsel, and external business partners.
• Screen communications, prioritize requests, and exercise sound judgment in determining appropriate responses and escalation.
• Coordinate executive meetings, leadership off-sites, and company events while tracking action items and ensuring timely follow-up.
• Assist with strategic initiatives, cross-functional projects, and special assignments requiring executive-level coordination.
• Manage confidential business information with the highest level of integrity, professionalism, and discretion.
• Improve administrative processes and identify opportunities to increase executive and organizational efficiency.

Qualifications

The successful candidate will have:

• 10+ years of Executive Assistant experience supporting C-suite executives, preferably CEOs, within publicly traded companies.
• Experience supporting executives in product-based, technology, manufacturing, consumer products, medical device, life sciences, or intellectual property-focused organizations.
• Demonstrated experience working with Boards of Directors, executive leadership teams, and external stakeholders.
• Proven ability to manage multiple high-priority initiatives simultaneously while maintaining exceptional accuracy and attention to detail.
• Outstanding organizational, project management, and problem-solving skills.
• Excellent written and verbal communication skills with strong executive presence.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, PowerPoint, and Excel.
• Experience with Google Workspace, virtual meeting platforms, expense management systems, and calendar management tools.
• Ability to anticipate executive needs, work independently, and make sound decisions with minimal direction.
• High emotional intelligence, professionalism, and the ability to build trusted relationships across all levels of the organization.
• Bachelor's degree preferred.

What Makes You Successful

You are someone who:

• Anticipates needs rather than reacts to them.
• Maintains absolute confidentiality and exercises exceptional judgment.
• Thrives under pressure while remaining calm, organized, and solution-oriented.
• Communicates with confidence, professionalism, and diplomacy.
• Takes ownership, follows through, and consistently delivers results.
• Enjoys partnering with executive leadership to help move the business forward.

Why Join Us?

This is an opportunity to become a valued strategic partner to an accomplished CEO and executive leadership team within a dynamic, growth-oriented organization. Your contributions will directly impact executive effectiveness, operational excellence, and the continued success of the business. If you are an experienced Executive Assistant who excels in high-performance environments and is looking for a long-term career opportunity where your expertise is recognized and valued, we encourage you to apply.