Helpmates

Join Our Team as a Human Resources Assistant – Urgently hiring in Irvine!

Job Title: Human Resources Assistant

Pay: $25.00 - $30.00 hourly Hours: 8:30 AM – 5:00 PM, Monday-Friday (100% onsite) Start Date: ASAP

Looking for a rewarding career with opportunities for growth? Join a reputable organization in Irvine, CA, as a Human Resources Assistant and be a vital part of supporting human resources operations and team success. This role offers hands-on experience in a dynamic, fast-paced environment, perfect for professionals eager to develop their HR expertise and make a meaningful impact every day.

As a Human Resources Assistant, you’ll provide essential administrative and operational support to the HR department, helping to maintain accurate records, facilitate onboarding processes, and support employee communications. Your contributions will ensure compliance with California employment laws while supporting daily HR functions such as recruiting, benefits administration, payroll updates, and employee engagement initiatives.

What You’ll Do:

• Post job openings, coordinate interviews, and communicate with candidates to facilitate seamless hiring processes.
• Prepare onboarding materials and coordinate new-hire orientation sessions to ensure a positive onboarding experience.
• Maintain and update employee personnel files in compliance with company policies and legal requirements.
• Ensure timely completion of I-9s, E-Verify (if applicable), and onboarding paperwork for new hires.
• Process employee status changes, including new hires, terminations, and other updates, accurately and promptly.
• Assist with audits and compliance reporting to support organizational adherence to employment laws.
• Handle payroll-related changes, including processing time-off requests and employee data updates.
• Support benefits enrollment, changes, and coordinate with vendors to ensure employee needs are met.
• Coordinate training sessions, performance review cycles, and employee programs to foster development and engagement.
• Prepare HR reports and contribute to special projects supporting the Finance and Data Engineering teams.
• Perform other duties as assigned to support overall HR functions.

What You’ll Bring:

• 1-3 years of administrative experience supporting HR functions.
• Bachelor’s degree from an accredited college or university.
• Proficiency in Microsoft Office Suite, especially Outlook, Word, and Excel at an advanced level, including logic and lookup functions.
• Experience with HRIS or payroll systems such as ADP, Paylocity, UKG, Workday, or similar platforms.
• Strong attention to detail and ability to handle sensitive information confidentially.
• Excellent organizational, time-management, and multitasking skills.
• Effective communication and interpersonal abilities.
• A proactive and focused attitude with the professionalism expected in a professional HR environment.
• Ability to thrive in a fast-paced, detail-oriented setting, with a desire for career growth within the organization.

Why Join Us in Irvine?

• Enjoy a collaborative, supportive team culture committed to your professional development.
• Competitive compensation and benefits package, including healthcare coverage and 401(k) or retirement options.
• Work in a modern workplace in Irvine, CA, with opportunities to enhance your HR skills and advance your career.

Location & Schedule:

This is a fully on-site position in Irvine, CA, working Monday through Friday, 8:30 AM to 5:00 PM.

Ready to Take the Next Step?

If you’re eager to start a rewarding career as a Human Resources Assistant in Irvine, apply today! Contact our recruiting team to learn more. Don’t wait, we’re hiring now!

#HSIR

Dispatch Coordinator — Urgently hiring in Cypress!

Job Title: Dispatch Coordinator

Pay: $22 per hour Hours: 5AM to 6PM (8-hour shift; start time flexible within these hours) Start Date: ASAP

Looking for a rewarding career with growth opportunities? Join a well-established electrical equipment manufacturing company in Cypress, CA, as a Dispatch Coordinator and make a tangible impact every day. This position offers hands-on experience in a dynamic and fast-paced environment, providing essential support to operations and ensuring customer satisfaction.

As a Dispatch Coordinator, you’ll be central to streamlining dispatch activities, managing incoming calls, and maintaining accurate records—all while delivering professional, courteous service. You’ll collaborate closely with technicians and the operations team to ensure timely responses and efficient workflow.

What You’ll Do:

• Handle multiple inbound and outbound calls, including emergency situations, promptly and courteously, prioritizing urgent cases.
• Dispatch service technicians immediately to all calls, seeking additional support if necessary to meet response time goals.
• Follow up with customers promptly to confirm technician estimated times of arrival within established timelines.
• Prioritize tasks effectively while maintaining composure under pressure in stressful situations.
• Capture data quickly and accurately, maintaining organized and neat recordkeeping in accordance with company standards.
• Analyze data to identify and correct errors to ensure information accuracy.
• Perform daily check-in/out procedures for all technicians.
• Prepare correspondence, emails, spreadsheets, and reports to support operational needs.
• Scan, file, photocopy, fax, and download documents as required by SOPs or for general administrative support.
• Work cooperatively with team members in a professional and respectful manner.
• Adapt to flexible work hours based on call center schedule needs.
• Assist with additional duties assigned by the lead coordinator or supervisor.

What You’ll Bring:

• High school diploma or equivalent, with completion of general office or computer courses preferred.
• 2-4 years of experience in an office setting, particularly within a call center environment.
• Proficiency in Microsoft Office Suite or similar programs, with demonstrated computer skills.
• Strong communication skills, both written and verbal.
• Ability to handle multiple tasks efficiently while remaining calm under pressure.
• Attention to detail with high accuracy in data entry.
• Ability to work well with others in a professional environment.

Why Join Us in Cypress?

• Enjoy a stable, long-term temporary position with potential for future opportunities.
• Collaborate with a supportive team in a modern workplace.
• Competitive hourly pay of $22/hour with flexible start times.
• Gain valuable experience in dispatching, customer service, and call center operations.
• Supportive management committed to your professional development.
• Access to benefits, including affordable health coverage and other employer perks upon permanent hire.

Location & Schedule:

This is an on-site position located in Cypress, CA. The schedule is from 5AM to 6PM, with start times shifting within this window based on operational needs.

Ready to Take the Next Step?

If you’re prepared to start a rewarding career as a Dispatch Coordinator in Cypress, apply today or contact our recruiting team to learn more. Don’t wait—this opportunity is hiring now!

Convert Your Career! — Urgently hiring Conversion Machine Operator in Huntington Beach!

Job Title: Conversion Machine Operator

Pay: $20.50 per hour Hours: 11:00 pm - 7:30 am, Off Sun/Mon Start Date: ASAP

Are you looking for a role that offers a steady schedule and a chance to work in a safety-conscious environment? Join a growing manufacturing company as a Conversion Machine Operator in Huntington Beach, CA, and make an impact every day. As a Conversion Machine Operator, you'll play a vital role in ensuring the seamless production and packaging of products during overnight shifts. You’ll work closely with your supervisor and team to maintain quality, safety, and efficiency in every task.

What You’ll Do:

As a Conversion Machine Operator, you will be responsible for operating and setting up packaging equipment to produce rolls according to work order instructions. You will carefully monitor machinery before operation to ensure safety controls are in place. Your duties include retrieving materials from inventory, inspecting for damages or defects, and accurately packaging finished products. You will also review work orders and drawings to resolve potential conflicts and maintain a clean, safe workspace in compliance with company policies. The role requires handling material batches and performing routine physical tasks, including some lifting of less than 50 lbs. Your ability to follow both written and oral instructions is essential for success in this role.

What You’ll Bring:

The ideal candidate will have over 5 years of experience in fast-paced manufacturing or material handling environments. You should be comfortable operating equipment, understanding technical instructions, and maintaining attention to detail. Reliable handwriting skills and an excellent safety record are important. A strong work ethic, dependability, and the ability to work overnight shifts are required.

Why Join Us in Huntington Beach?

• Enjoy consistent overnight hours with weekends off, providing a balanced lifestyle
• Benefit from competitive pay and opportunities for career growth within a dynamic manufacturing environment
• Be part of a supportive team committed to safety and quality standards
• Enjoy affordable health coverage and access to company benefits after permanent placement
• Secure your future with retirement plan options and other incentives

Location & Schedule:

This is an on-site position in Huntington Beach, CA, working overnight shifts from 11:00 pm to 7:30 am, with Sundays and Mondays off.

Ready to Take the Next Step?

If you’re ready to start a rewarding career as a Conversion Machine Operator in Huntington Beach, apply today! Submit your resume, then send a text message saying, "Hi, I’m interested in the conversion position," along with your full name to 562-402-3432. We look forward to hearing from you!

 

Join Our Team as a Part-Time Front Desk Coordinator in Huntington Beach, CA! — Urgently Hiring!

Are you energized by creating positive first impressions and providing exceptional customer service? We are seeking a dedicated Part-Time Front Desk Coordinator in Huntington Beach, CA, to join our team and make a difference every day. This is an excellent short-term opportunity for individuals who enjoy a dynamic, fast-paced environment and possess strong organizational skills.

Position Details:

• Job Title: Front Desk Coordinator
• Pay Rate: $25 - $26 per hour
• Schedule: Mondays and Wednesdays, 8:45 AM – 4:45 PM
• Start Date: ASAP

Why You'll Love This Role:

At Helpmates, a trusted staffing agency, we believe in supporting our team members' growth and success. As a Front Desk Coordinator, you will play a vital role in maintaining a welcoming environment, facilitating smooth office operations, and supporting internal and external events. This position offers the chance to develop valuable administrative and customer service skills while working in a friendly, professional setting.

Key Responsibilities:

• Warmly greet and assist visitors and staff at the front desk, ensuring a positive experience.
• Execute opening and closing procedures to maintain efficient front office operations.
• Manage communication channels using Outlook and Microsoft Teams, including calendar coordination.
• Troubleshoot basic technology issues related to iPads and visitor check-in systems to ensure seamless operation.
• Coordinate logistics for meetings and events, including setup, breakdown, and cleanup, while paying attention to details.
• Prepare beverages and light snacks for meetings to foster a welcoming atmosphere.
• Maintain cleanliness and organization in the office and kitchen areas, including wiping surfaces and disposing of waste.
• Inventory management: order, restock, and organize office supplies, with the ability to lift up to 20 lbs as needed.
• Collaborate closely with the Senior Front Office Coordinator to ensure consistent and effective office support.
• Work independently in the lobby area, maintaining professionalism and focus throughout your shift.

Qualifications:

• Proficiency with Microsoft Office Suite, especially Outlook, Teams, and basic Excel functions.
• Ability to troubleshoot simple technical issues, including iPads and check-in systems.
• Strong attention to detail and excellent follow-through on instructions.
• Friendly, professional demeanor with excellent communication skills.
• Demonstrated ability to work independently and take initiative.
• Physical ability to lift and carry up to 20 lbs.
• Previous experience in front office, hospitality, or administrative roles is a plus.
• Reliable availability on scheduled days to ensure smooth operations.

Benefits & Career Growth:

• Flexible, part-time schedule designed to fit your lifestyle.
• Opportunities for professional development within a supportive team environment.
• Affordable health and prescription coverage available immediately upon permanent hire.
• Be part of a modern, well-maintained workplace where your contributions truly matter.

Location & Schedule:

This on-site role in Huntington Beach offers a convenient part-time schedule on Mondays and Wednesdays.

Ready to Make a Difference?

If you're eager to launch or advance your career as a Front Desk Coordinator in Huntington Beach, apply today! Contact our recruiting team to learn more about this exciting opportunity. Don’t delay—we’re hiring now!

Join Our Team as an Entry-Level Document Review Specialist in Santa Ana, CA!

Are you looking to kickstart your career in the clerical and administrative field? We have an exciting opportunity with a Fortune 500 company in Santa Ana, where no prior experience is required. We provide comprehensive on-the-job training and support to help you succeed and grow professionally.

Position Details:

• Job Title: Document Review Specialist
• Location: Santa Ana, CA
• Schedule: Monday-Friday, 7:00 AM – 3:30 PM
• Pay Rate: $18.50 per hour
• Start Date: ASAP

Why Join Us?

• Gain valuable experience within a leading corporation
• Work in a supportive, team-oriented environment
• Develop essential clerical skills, including file review, data entry, and document management
• Opportunities for career growth and advancement within the organization

Key Responsibilities:

• Review mortgage files thoroughly for completeness and accuracy
• Conduct audits to ensure all required documentation is present
• Flag discrepancies and errors within the electronic system
• Cross-verify information between documents and system data
• Process trailing documents efficiently
• Organize and file documents alphabetically
• Perform accurate 10-key data entry

Qualifications:

• Previous data entry experience preferred
• Must pass a Live Scan Background Screening
• High school diploma or GED required
• Strong time management skills to meet all deadlines
• Detail-oriented with excellent organizational skills

This role is perfect for motivated individuals eager to learn and develop new skills in a dynamic setting. Don’t miss this chance to join a reputable company and advance your career in the clerical industry.

Apply today and start your journey with us in Santa Ana!