Helpmates

Job Title: Document Control Coordinator II

Document Control Coordinator Employee Pay: $26.00-$30.00 hourly

Document Control Coordinator Start Date: ASAP

Document Control Coordinator Schedule: 8:00am-4:30pm Monday-Friday 

We are seeking an Document Control Coordinator for a temporary opportunity with our client, a local aerospace organization! The Document Control Coordinator is responsible for collecting, maintaining, archiving, and retrieving all documents necessary to ensure compliance with procedures and FDA regulations. The Document Control Specialist monitors production operations to ensure that all users have the latest accurate revision of appropriate documentation in a timely manner.

The Document Control Coordinator job duties:

• Works in Document Control for managing documents while ensuring quality, accuracy, and integrity of the hardcopies as well as electronic files.

• Executes routine DCO change packages (e.g., process redlines, proofread, make corrections, and document training).

• Process at least 10-15 changes DCO/ECO/ECN processes per day 

• Provides guidance to other departments during the document change process.

• Maintains control of electronic and hard copy for SOPs, product drawings, labeling, artwork, process validation, manufacturing procedures, design control, marketing and educational material and test reports.

• Informs Vendors and Staff of document updates and provides controlled copies when applicable.

• Uses GDP (Good Documentation Practices) to correct records or assist others in correcting records.

• File, store, manage and track company documents for the Quality Management System.

• Performs scanning, filing, copying to maintain documents and obsolete inactive or older revision documents.

• Helps product development teams maintain drawings, work orders, DCOs, etc.

• Perform administrative tasks as required.

• Releases DCOs, updates logs and lists.

• Reviews documentation for completeness.

• Files, organizes, archives, releases documentation both as hardcopy and electronic files.

• Consult with engineering, operations, and other cross functional teams for documentation requirements.

• Verifies completeness of the DCO requirements prior to release of documents into QMS.

The Document Control Coordinator job requirements:

• BS/AS in Engineering or scientific discipline or equivalent document control experience preferred, not required

• Document Control Coordinator I: 2-4 years Quality role in Medical Device or related industry

• Extensive experience and knowledge of regulatory requirements such as GMP's, ISO, etc.

• Strong understanding of medical device manufacturing processes, receiving inspection, in-process and finished device inspections, non-conforming material resolution, CAPA, and record keeping.

• Understanding of internal and supplier auditing, process validation, metrology, and inspection equipment documentation.

• Knowledge of Product Data Management (PDM)/Product Lifecycle Management (PLM) system/software. (Agile, Omnify, Windchill, PDM, PLM, SAP

• Detail oriented required.

• Able to work in a fast-paced environment.

• Strong in Microsoft Word, Excel, Power Point, Visio.

• Documentation Maintenance of hardcopy and electronic files.

• Excellent communication skills (both written and verbal) required.

• Ability to work independently or in a team setting required.

If you believe you are a qualified candidate for our Document Control Coordinator, please click apply below to apply on our website!

#HSIR

Job Title: AP Clerk (Immediate Need)

• Reconcile monthly medical insurance invoices
• Review monthly expense reports
• Confirm amounts invoiced from purchase orders match
• Book monthly company credit card expenses
• Answer all vendor inquiries referencing accounts payable
• Prepare analysis of vendor accounts, as required
• Assist with special projects, as necessary
• Sort and file correspondence, and perform miscellaneous clerical duties such as answering correspondence and writing reports
• Perform various administrative functions for assigned accounts, such as recording address changes and requesting W9’s from vendors.

• Accounts payable experience required.
• Associate's degree or two years equivalent experience.
• One to two year related experience and/or training; or equivalent combination of education and experience in the Accounting field.
• Sage Mas 200 experience a plus.
• Excellent customer support skills.
• Strong communication skills, both verbal and written
• Ability to multi-task
• Strong basic computer skills.

If you believe you are a qualified candidate for this AP Clerk position, please apply below on our website! 

Job Title: Sit down Forklift Driver/Warehouse Associate (Immediate Need)

• Receive and unload merchandise
• Prepare product for shipping
• Safely operate sit-down forklift and pallet jack
• Maintain stock and inventory
• For about 1 hour per day, works in cold environment
• Performs in-process and final quality inspection of components/product.
• Complete required documentation in an accurate and timely manner following Good Documentation Practices (GDP).

The Sit down Forklift Driver/Warehouse Associate Requirements:

• High school diploma or equivalent
• 0-2 years warehouse related experience
• Experience using RF devices and other warehouse equipment
• Experience with powered trucks/forklifts. 
• Forklift Certification required
• Ability to life up to 50lbs, sit, stand and walk for long periods of time
• Ability to work in/tolerate hot and cold (refrigerated and freezer) warehouse environments

If you believe you are a qualified candidate for our Forklift Driver/Warehouse Associate role, please click apply below to apply on our website! 

Job Title: Accounts Payable Clerk (Immediate Need)

Pay Range: $27.88- $30.02

Work Schedule: 8:00am-5:00pm, Monday-Friday 

Start Date: ASAP

We are seeking a Temp Accounts Payable Clerk for a 6 month contract opportunity for a reputable water utlility company located in Irvine, California. 

Accounts Payable Clerk Key Responsibilities: 

• Processes initial approval process for accounts payable; enters receiving documents and invoices into accounts payable module, verifies accuracy of invoices, packing slips, purchase orders, and inventory orders; resolves discrepancies; obtains documentation/signatures as necessary to ensure proper approval and verification has been met to pay all invoices.

  • Enters data into Great Plains • Prepares, maintains, and/or verifies a variety of accounting, financial, and statistical records, ledgers, logs, and files. • Gathers and organizes data to assist staff in the preparation of reports and recommendations.

Accounts Payable Clerk Skills and Experience:  

• Two (2) years of clerical and routine technical accounting experience involving the maintenance and posting of accounting, financial, and/or statistical records.
• Great Plains experience desired
• Excellent attention to detail and communication skills  

If you believe you are a qualified candidate for our Accounts Payable Clerk, please click apply below to apply on our website!

We are seeking a professional and organized Receptionist/Administrative Assistant to join our team. This role serves as the first point of contact for visitors and clients while providing essential administrative support to ensure the smooth operation of the office. The ideal candidate is friendly, detail-oriented, and capable of handling multiple tasks efficiently.

Key Responsibilities:

• Greet and assist visitors, clients, and employees in a professional and welcoming manner.

• Answer and direct phone calls, take messages, and manage correspondence.

• Maintain an organized and clean reception area.

• Schedule appointments and coordinate meetings.

• Assist with data entry, filing, and document management.

• Prepare and distribute internal communications and reports.

• Order office supplies and maintain inventory.

• Support various departments with administrative tasks as needed.

• Ensure confidentiality of sensitive information.

Qualifications & Skills:

• High school diploma or equivalent; associate’s degree preferred.

• Proven experience in a receptionist or administrative role.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

• Excellent verbal and written communication skills.

• Strong organizational and multitasking abilities.

• Ability to work independently and in a team environment.

• Professional demeanor and positive attitude.

  #HSSB

• Recruiting (approximately 75% of the role)
• Managing the Point System and issuing disciplinary notices/warnings as needed
• Overseeing New Hire Onboarding
• Coordinating Compliance Training, including setting up video trainings (sexual harassment/workplace violence)
• Distributing and tracking 90-day evaluations
• Assisting with Leave of Absence Management

• Prior HR experience (at least 3 years) 
• Strong organizational and communication skills
• Ability to handle confidential information professionally
• Knowledge of compliance and labor laws is a plus
• 3+ years of recent HR experience, preferably as a Generalist.Skilled in sourcing, screening, and hiring
• LOA Management: Knowledgeable in handling leave requests and compliance
• Experienced in new hire processes
• Proficient in executing policies, disciplinary actions, and compliance
• Strong Excel skills; proficient in Word & PowerPoint
• Plex (ERP) experience is a plus
• Able to streamline and improve HR operations
• Tech-Savvy

Job Title: Front Office Clerk

Helpmates is seeking a friendly, welcoming Front Office Clerk for a contract opportunity in Palm Desert  with our customer, an in-home care and assistance organization!! The Front Office Clerk is responsible to act as the face and voice of the organization for all guests and visitors.

The Front Office Clerk Responsibilities:

• Assist with walk-in visitors and telephone calls, greets in-person visitors, determines nature of business, answers basic and routine questions, directs and assists callers to appropriate destinations, and takes messages. 

• Assists with incoming and outgoing mail duties. 

• Performs a variety of routine clerical tasks, including basic data entry, emails, filing, and sorting.

• Performs other functions as assigned.

The Front Office Clerk Requirements:

• 1+ years of administrative experience supporting a busy front office

• MS Office skills including Word, Excel, Outlook

• Keen attention to the details

• Excellent time management skills, multi-tasking skills

• Ability to work independently, self-starter, positive attitude, “Go getter”

#HSIR

Helpmates is hiring for a role focused on testing, inspecting, and documenting electrical components for aircraft interior parts during production. Proficiency with ohm meters, power supplies and multimeters.

• Reads and interprets engineering drawings, wiring diagrams, and specifications to ensure accurate manufacturing.
• Inspects, tests, and documents incoming electrical parts for defects like soldering, crimping, and bonding.
• Writes inspection and non-conformance reports.
• Maintains and enforces quality standards.
• Documents testing of electrical products at various production stages for dimensional, electrical, and mechanical accuracy.
• Inspects and calibrates precision measuring tools
• Ensures proper packaging of electrical products for shipment.
• Travels as needed to support supplier audits or inspections.

• A High School Diploma is required.
• A two-year college (Associate Degree), Trade/Technical School or certification is desired.

•  A minimum of 3-5 years of direct experience.

A company in the Rancho Cucamonga area is looking to hire a Forklift Operator - Sit Down Propane.  If, interested apply today!  Job Title: Forklift Sit-Down Propane – Material Handler

Location: Rancho Cucamonga, CA

Job Type: Temp-to-Hire

Pay Rate: $18 - $19.00

Job Description:

Key Responsibilities:

• Operate sit-down propane forklifts to unload containers safely

• Move, stack, and organize materials within the warehouse

• Perform quality checks to ensure accuracy in handling and storage

• Assist in general warehouse duties as needed

• Follow safety protocols and maintain a clean work environment

Requirements:

• Experience: 1+ years operating a sit-down propane forklift

• Certification: Valid forklift certification preferred

• Physical Requirements: Ability to lift up to 50 lbs and work in a fast-paced environment

  #HSSB