Helpmates

Job Title: Administrative Assistant (Immediate Need)

Administrative Assistant Pay Range: $38.00-$40.00 hourly

Administrative Assistant Schedule: 8am-5pm Monday-Friday 

Administrative Assistant Start Date: ASAP

We are seeking a detail oriented, organized Administrative Assistant for a temporary opportunity supporting the Architecture & Retail Designs with day-to-day operations!

Administrative Assistant Key Responsibilities: 

• Assists Director of Architecture & Retail Designs with day-to-day operations that includes customary administrative duties such as answering phone, correspondence, assisting with meeting requests, coding invoices, maintaining paper and electronic files.

• Will need to schedule meetings with outside vendors, and internal staff, ordering food, setting up conference rooms and greeting guests.

• Works with vendors to ensure contract obligations are met and exceeded.

• Work with the City of Costa Mesa to file plans for retail spaces.

• Process invoices in Nexus and code to correct cost center

• Works in partnership with all departments inclusive of Operations.

Administrative Assistant Skills and Experience:  

• Minimum 5 years of previous Executive Assistant experience.

• Intermediate experience using Microsoft Office, including Excel, Word, PowerPoint.

• Demonstrates a high degree of knowledge, competence and administrative skills and operates with considerable independence. 

• Proficient administrative skills including the ability to type standard business vocabulary or a range of specialized, recurrent terminology accurately and efficiently. 

• Able to produce high-quality work that is accurate, complete, and properly formatted. 

• Excellent writing, editing, and proofreading skills, with attention to detail and ability to adapt style for different audiences and channels.

• Strong interpersonal and relationship-building skills, with the ability to work effectively with cross-functional teams and external stakeholders. 

• Ability to respect confidentiality and sensitivity of information.

• Ability to listen and maintain composure in all scenarios.

• Exceptional customer service skills and the ability to develop and maintain effective relationships; dedicated to meeting the expectations and requirements of internal and external customers, specifically through listening and responding to concerns both in the moment and via digital communication means.

• Must be multitasking to handle several items at once and not let anything go unattended.

• Creative thinking and problem-solving skills, with the ability to generate innovative ideas and solutions. 

• Strong project management skills, with the ability to manage multiple projects and priorities simultaneously. 

• Flexibility and adaptability to changing priorities and deadlines.

If you believe you are a qualified candidate for our Administrative Assistant please click apply below to apply on our website!

 

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Job Title:Payroll Specialist 

Payroll Specialist Pay: $25.00-$30.00 hourly

Payroll Specialist  Start Date: ASAP

Payroll Specialist  Schedule: 7:30am-4:00pm  or 8:00am - 4:30pm Monday-Friday 

We are seeking an Payroll Specialist for a long term opportunity with our client, a local Construction  company. The Payroll Specialist  is responsible for ensuring that all employees within an organization are paid accurately and on time, while complying with legal regulations and company policies.

The Payroll Specialist  job duties:

• Process payroll for all employees, ensuring the correct amount is paid based on hours worked, salary rates, overtime, bonuses, commissions, and other compensation factors.
• Verify the accuracy of payroll data (hours worked, leave balances, salary changes) and resolve discrepancies in payroll information.
• Handle adjustments for retroactive pay, corrections, or reissues of paychecks.
• Manage the timely submission of payroll reports for internal use and external regulatory requirements.
• Ensure that the payroll is compliant with federal, state, and local tax laws, as well as company policies.
• Calculate and deduct taxes, benefits, garnishments, retirement contributions, and other deductions.
• Prepare and submit payroll tax filings, including federal and state reports, and ensure timely payment to the appropriate tax authorities.
• Assist in the preparation of year-end tax forms (e.g., W-2s, 1099s) and other reports as required.
• Maintain accurate and up-to-date payroll records, including employee salary and benefits information.
• Prepare payroll reports for management, auditing, and financial accounting purposes.
• Assist with preparing financial documents for internal and external audits.
• Respond to employee payroll-related inquiries and resolve concerns promptly.

 

The Payroll Specialist job requirements:

• High school diploma or equivalent (required).
• Associate's or Bachelor’s degree in Accounting, Finance, Human Resources, or a related field (preferred).
• 2–4 years of experience in payroll processing or accounting, preferably within a similar industry or company size
• Understanding of payroll practices, tax laws, and regulations (federal, state, and local).
• Ability to work with confidential information in a sensitive and professional manner.
• Attention to detail and accuracy in data entry and payroll calculations.
• Good organizational and time management skills.
• Good communication skills, both verbal and written, to explain payroll processes and resolve employee queries.
• Proficiency in Microsoft Excel, Word, and other office software.
• Analytical skills for identifying discrepancies and making necessary corrections.
• Certifications (optional but beneficial):
• Certified Payroll Professional (CPP) certification from the American Payroll Association (APA) is a plus.
• Sage a plus
• LCPTracker exp a plus

If you believe you are a qualified candidate for our Payroll Specialist, please click apply below to apply on our website!

 

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We are seeking an entry level  Accounting Clerk for a large government agency in Los Angeles. This will be a temporary role and is a great way to get your foot in the door with a local government agency. If you're looking to gain accounting experience, apply today!  

• Review and reconcile various invoice payments for accuracy and completeness.
• Review and reconcile mileage submission claims for accuracy and completeness.
• Support payment teams by reviewing various reports and supporting documents for accuracy.
• Distribute mail to the various payment teams.

Qualifications: • Experience in an accounting environment • Strong Microsoft Outlook and Excel skills • Live Scan required • This is a temporary project so much be ok with temporary work  

Job Summary: We are seeking a detail-oriented and experienced HR Generalist to join our team. The ideal candidate will be responsible for managing the onboarding process for new hire candidates and processing payroll through ADP. This role requires strong organizational skills, attention to detail, and the ability to handle multiple tasks efficiently. Working in the West Los Angeles area.  . HR Generalist – Onboarding/Payroll 

Hours: 8:00am - 5:00pm

Temporary - 1 Month Assignment

Job Summary:

We are seeking a detail-oriented and experienced HR Generalist to join our team. The ideal candidate will be responsible for managing the onboarding process for new hire candidates and processing payroll through ADP. This role requires strong organizational skills, attention to detail, and the ability to handle multiple tasks efficiently.

Key Responsibilities:

1. Onboarding:

   • Facilitate a seamless onboarding experience for new hires, including preparing offer letters, coordinating pre-employment screenings, and ensuring all required documentation is completed.
   • Conduct orientation sessions to familiarize new employees with company policies, procedures, and culture.
   • Maintain accurate and up-to-date employee records in compliance with legal and company standards.

2. Payroll Processing:

   • Process payroll accurately and on time using ADP, ensuring compliance with federal, state, and local regulations.
   • Verify timekeeping data and resolve any discrepancies before payroll submission.
   • Respond to payroll-related inquiries and resolve employee concerns promptly.

3. HR Administration:

   • Support the HR department with day-to-day operations, including benefits administration, employee relations, and compliance matters.
   • Assist in the development and implementation of HR policies and procedures.
   • Provide guidance and support to employees on HR-related matters.

Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• 3+ years of experience in HR roles with a focus on onboarding and payroll processing.
• Proficiency in using ADP or similar payroll systems.
• Strong knowledge of HR practices and employment laws.
• Excellent communication and interpersonal skills.
• High level of confidentiality and attention to detail.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.

Preferred Qualifications:

• Certification in HR (e.g., ICMS, SHRM-CP, PHR) is a plus.
• ADP Knowledge
• Experience in a multi-state payroll environment is highly desira

#HSSB

We have an immediate opening for a detail-oriented and enthusiastic Customer Service Support Representive to provide top-notch service to our customer in the Torrance area.  Job Title: Customer Service Support Representative  Days: Monday - Friday - Must be flexible with Overtime  Pay: $20.00  Skills & Education: Qualifications & Skillset:

• Experience in multi-channel customer support (phone, SMS, chat, and email).
• Tech-savvy, with familiarity in Zendesk, Shopify, Gorgias, and Slack are a plus.
• A degree is preferred but not mandatory if the candidate has relevant experience in customer service or support roles.
• Excellent communication skills, both verbal and written, with a customer-first approach.
• Ability to manage customer inquiries efficiently, solve problems, and de-escalate/escalate when needed.
• Previous customer service experience is a must.
• Flexibility to cover reception duties occasionally.

• 1 year plus is required 
• Bilingual English/Spanish preferred but not required 

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