Helpmates

Import Coordinator — Urgently hiring in Carson, CA!

Job Title: Import Coordinator

Looking for a career growth opportunity in a dynamic logistics environment? Join a trusted international freight forwarding company as an Import Coordinator in Carson, CA, and make an impact every day.

As an Import Coordinator, you'll be key in managing the smooth movement of ocean and air shipments from international origins to U.S. destinations. You’ll work closely with global partners and internal teams to ensure efficient operations and deliver excellent customer service.

This position is perfect for someone looking to advance their career in logistics with a supportive, growing organization.

What You'll Do

• Coordinating the movement of ocean shipments from foreign origins to U.S. destinations, managing each shipment from start to finish.
• Receiving, reviewing, and processing import documentation from overseas offices to ensure compliance and accuracy.
• Opening files and managing import paperwork, including VOCC bills of lading, NVOCC and house bills of lading, in-bond documents, ISF filings, arrival notices, and delivery orders.
• Tracking and tracing FCL and LCL cargo shipments to ensure timely delivery.
• Coordinating inland transportation and door deliveries with customers, freight forwarders, trucking companies, and international carriers.
• Updating industry websites such as AMS/ACE for shipment status and compliance.
• Processing vendor invoices and payables promptly to meet month-end deadlines.
• Maintaining professional and timely communication with clients, importers, carriers, overseas offices, and vendors.
• Supporting team efforts and completing special projects as assigned.

• 1-2+ years of experience processing import shipments (preferred).
• Excellent written and verbal communication skills.
• Strong PC skills, including Outlook, Excel, and Word; experience with Cargowise and Descartes is a plus.
• Excellent organizational skills, critical thinking, and interpersonal abilities.
• The ability to multitask efficiently and work independently or collaboratively.
• A detail-oriented mindset with a proactive approach to problem-solving.

• Opportunity for career advancement within a growing organization.
• Dynamic team environment supporting your professional development.
• Enjoy affordable health and prescription coverage with no waiting period.
• Benefits offered by the employer once hired permanently.

Ready to Take the Next Step?

Administrative & Meeting Support Assistant — Urgently hiring in Downtown Los Angeles!

Job Title: Administrative & Meeting Support Assistant

Looking for a role that offers growth opportunities and meaningful community impact? Join a dynamic team in Downtown Los Angeles as an Administrative & Meeting Support Assistant and play a vital part in supporting public meetings and administrative functions within a collaborative environment. This long-term temporary position (5+ months) is perfect for someone eager to gain exposure to public policy, government work, and community engagement.

As an Administrative & Meeting Support Assistant, you'll help ensure smooth operations during public meetings, assist with documentation, and organize projects efficiently. Training will be provided on meeting minutes and internal procedures, making it a great opportunity for candidates seeking to expand their administrative skills in a government-related setting.

As an Administrative & Meeting Support Assistant, you will be responsible for:

• Providing comprehensive administrative and clerical support across various projects and teams, ensuring all tasks are completed efficiently.
• Assisting in preparing, formatting, and organizing documents, reports, and meeting materials to ensure clarity and professionalism.
• Supporting the setup and logistics of public meetings by arranging tables, materials, and other necessary supplies.
• Taking roll calls, supporting meeting logistics, and capturing community feedback during public sessions.
• Preparing agendas using established templates to streamline meeting flow.
• Recording accurate meeting minutes and generating summaries; training will be provided in this area.
• Attending public meetings to support logistics and facilitate community engagement.
• Tracking action items, deadlines, and follow-up tasks to keep projects on schedule.
• Maintaining accurate records and assisting with data entry, database updates, and document management.
• Supporting communication efforts between internal teams and external stakeholders.
• Traveling throughout Los Angeles County as needed for meetings and outreach activities.

The ideal candidate for this role will have:

• A strong background in administrative support or clerical work.
• Exceptional organization skills, dependability, and keen attention to detail.
• Excellent written and verbal communication skills.
• Comfort working in fast-paced, team-oriented environments.
• An analytical mindset with the ability to gather, summarize, and communicate information clearly.
• Flexibility to accommodate occasional evening hours, as some meetings may run as late as 10 PM and start times may vary.
• Familiarity with supporting public meetings or community events is a plus.
• Knowledge of the Brown Act or public meeting processes is desirable but not required.

• Enjoy a supportive, team-oriented environment where your contributions matter right from the start.
• Benefit from  training in meeting minutes and internal procedures.
• Gain experience in public policy, government operations, and community outreach.

This position is on-site in Downtown Los Angeles and offers a full-time schedule from Monday to Friday, 8am to 5pm.

If you're eager to launch or advance your career as an Administrative & Meeting Support Assistant in Los Angeles, apply today or contact our recruiting team to learn more. Don't wait — we're hiring now!

2nd Shift Production Operator — Urgently hiring in Irvine, CA!

Job Title: 2nd Shift Production Operator

Looking for a steady, hands-on role with growth potential? Join a respected life sciences organization in Irvine, CA, as a 2nd Shift Production Operator and be part of a team dedicated to manufacturing impactful, high-quality products. This is an excellent opportunity to build your career in a fast-paced, innovative environment.

As a 2nd Shift Production Operator, you'll support the manufacturing process within the Fill/Cap/Label/Freeze Dry department, ensuring smooth operations, adherence to GMP standards, and delivering top-tier products. Your efforts will be crucial in maintaining quality, efficiency, and compliance throughout every stage of production.

What You’ll Do

• Safely transporting semi-finished goods to the warehouse using carts or pallet trucks, ensuring accurate handling and storage.
• Performing in-process and final quality inspections of components and finished products to meet strict quality standards.
• Following established procedures and work instructions to complete production tasks efficiently and accurately.
• Maintaining proper documentation of production activities, ensuring all records adhere to Good Documentation Practices (GDP).
• Recording and updating inventory and quality data within the SAP Inventory System, supporting accurate inventory management and traceability.

What You’ll Bring

• A high school diploma or equivalent.
• Basic understanding of manufacturing equipment and processes.
• Strong attention to detail and dedication to quality.
• Ability to follow written instructions and work effectively within a team.
• Prior experience in a manufacturing or production setting is a plus but not required.

Why Join Us in Irvine?

• Career growth opportunities in a leading life sciences company, offering skill development and advancement pathways.
• Competitive hourly pay with opportunities for overtime and comprehensive benefits.
• Supportive and collaborative team culture committed to safety and quality.
• Stable, full-time employment in a modern, clean facility.

Location & Schedule:

Ready to Take the Next Step?

A Carson-based 3PL company is seeking a passionate and detail-driven Food Safety Quality Supervisor to lead our commitment to the highest standards of food safety and quality assurance. In this role, you’ll oversee a dedicated team to ensure our SQF program remains compliant and continuously improved, meeting customer, regulatory, and industry expectations. If you excel in a fast-paced logistics environment, have a sharp eye for compliance, and take pride in safeguarding the storage and distribution of food products, this is your opportunity to make a meaningful impact in a dynamic 3PL setting.

Job Overview:

The Food Safety Quality Supervisor is responsible to oversee the continued compliance of our SQF food safety program and to meet safety, regulatory and customer requirements through close collaboration with other departments/areas of the business, ensuring appropriate implementation and maintenance of necessary documents and actions that meet

Key Responsibilities:

Supervision & Leadership

Lead and supervise the food safety and quality assurance team to ensure compliance with food safety programs.

Conduct regular audits and inspections to ensure adherence to company standards and regulatory requirements.

Ensure employees follow GDPs and Food Safety policies

Implement corrective action in case of non-conforming product or event.

SQF Practitioner Duties

Maintain Safe Quality Food (SQF) certification by supervision, implementation and maintenance of the SQF System.

Manage all aspects of quality documentation, sampling, analysis, pest prevention, inspections, training and other compliance requirements for customers, regulators, and the SQF system.

Conduct internal audits to ensure compliance with SQF standards and help lead external audits.

Assist in the development of training programs for employees on SQF principles and ensure the proper implementation of procedures.

Handle compliance with regulatory standards, systems, processes and SOP updates.

Assess regulatory pathways for new product platforms and product modifications.

Assist with maintaining the various Quality Assurance files, including internal audits and supplier assessment documentation.

Investigate root cause of non-conformances and establish

Prep in conjunction with other departments when necessary for regulatory audits and 3rd party audits.

Coordinate recall/recoup/market withdrawal activities when needed.

Conduct management reviews of the quality system.

Qualifications:

Accredited HACCP and PCQI training certification

SQF Practitioner experience in maintaining SQF Food Safety Code for Warehousing and Distribution operation

Excellent communication and leadership skills.

Strong attention to detail, problem-solving, and analytical abilities.

Preferred Experience:

Experience with third-party audits and regulatory inspections.

Knowledge of FDA, CDPH, and other food safety regulations.

Accounts Receivable Specialist Needed — Urgently hiring in Irvine!

• • Manage all collection efforts through phone, email, and other communication channels to ensure prompt payments • Monitor customer accounts for non-payment, delays, and discrepancies, investigating and resolving issues • Send monthly statements and reminders to customers, aiming to minimize bad debts • Reconcile accounts receivable to the general ledger and resolve any differences • Update customer contact details and document all interactions thoroughly in NetSuite • Manage the credit application process for new clients, ensuring proper setup before payment terms are established • Assist with cash applications, monthly and quarterly closing processes, and audit preparations • Respond to management and department inquiries regarding receivables and collection activities • Support process improvement initiatives within the department • Participate in special projects and provide financial analysis support as needed  

• • Associates degree required; Bachelor’s preferred in finance or accounting • 3-5 years of experience in collections, chargebacks, and accounts receivable management • Working knowledge of Netsuite is a plus • Strong understanding of fair credit practices and accounting principles • Proficiency in MS Office, especially Intermediate to Advanced Excel skills  

• • Be part of a well-established company with a reputable brand • Opportunities for professional growth and development • Enjoy comprehensive health and prescription coverage from day one • Access to benefits offered by the employer upon permanent hire • Retirement plans including 401(k) options (if applicable)  

• Safely transporting semi-finished goods to the warehouse using carts or pallet trucks, ensuring accurate handling and storage.
• Performing in-process and final quality inspections of components and finished products to meet strict quality standards.
• Following established procedures and work instructions to complete production tasks efficiently and accurately.
• Maintaining proper documentation of production activities, ensuring all records adhere to Good Documentation Practices (GDP).
• Recording and updating inventory and quality data within the SAP Inventory System, supporting accurate inventory management and traceability.

• A high school diploma or equivalent.
• Basic understanding of manufacturing equipment and processes.
• Strong attention to detail and dedication to quality.
• Ability to follow written instructions and work effectively within a team.
• Prior experience in a manufacturing or production setting is a plus but not required.

• Career growth opportunities in a leading life sciences company, offering skill development and advancement pathways.
• Competitive hourly pay with opportunities for overtime and comprehensive benefits.
• Supportive and collaborative team culture committed to safety and quality.
• Stable, full-time employment in a modern, clean facility.

• Live Scan Background Screening required
• Must have a HS/Diploma and or GED
• Must be able to lift 35/lbs. (carts are provided to reduce the amount of carrying boxes)
• Must be able to Climb a ladder (up to 6FT high)
• Bending, Stooping, Reaching, lifting turning and twisting daily

• Tracking Files (Filed back/Withdrawn)
• Fast pace work environment
• Time management to ensure to meet all deadlines
• Document Prep, Scanning, sorting, or all mortgage files
• Sort documents by vendor in an Alpha Numeric Order
• Sort or Wet/Dry signatures
• File/Re-Box documents when completing required tasks
• Push/Pull and reach objects as needed to complete tasks given
• Manage multiple priorities and production deadlines
• Climb up and down ladders about 80% of job duties
• Training – Can be up to 1-2 weeks*

Job title: Document Review Specialist

• Review mortgage files for completeness and accuracy
• Audit files to ensure files are complete with all required forms
• Flag errors in the electronic system with any discrepancies found in documents 
• Compare information in the system against the information listed on the actual documents
• Process trailing documents
• File documents in alphabetical order
• Perform 10-key Data entry 

Entry Level Document Review Specialist/Clerical Requirements:

• Previous data entry skills
• Live Scan Background Screening required
• Must have a HS/Diploma and or GED                                                 
• Time management to ensure to meet all deadlines

Exciting Opportunity: Customer Service Representative — Urgently hiring in Irvine!

Job Title: Customer Service Representative

Looking for a role that offers career growth and the chance to develop vital customer service skills? Join a reputable and vibrant retail company as a Customer Service Representative in Irvine, CA, and make a positive impact every day.

In this role, you’ll be the friendly face or voice representing our brand, ensuring customers receive exceptional support and satisfaction. You’ll work closely with our support team to deliver seamless service that keeps our customers coming back.

• Answering calls and responding to customer inquiries promptly and professionally.
• Processing orders, modifications, forms, applications, and customer requests efficiently.
• Maintaining a positive, empathetic, and professional attitude in all interactions.
• Communicating effectively with customers through phone and email channels.
• Acknowledging and resolving customer complaints with professionalism and patience.
• Gaining in-depth knowledge of our products to provide accurate and helpful information.
• Keep detailed records of customer interactions and transactions for consistency.
• Collaborating with colleagues to continuously improve the customer service experience.
• Providing constructive feedback to enhance the efficiency of the support process.
• Ensuring overall customer satisfaction by delivering excellent support and service.

• A high school diploma, general education degree, or equivalent.
• Strong verbal and written communication skills.
• A positive, empathetic, and professional demeanor.
• Proficiency in MS Office and comfortable using computers.
• At least 1+ years of customer service experience.
• Experience with order entry processes.
• Effective typing skills to handle inquiries swiftly and accurately.

Why Join Us in Irvine?

• Enjoy the stability and opportunity for growth within a successful retail organization.
• Benefit from a supportive team environment and recognition for your contributions.
• Competitive hourly pay and comprehensive benefits packages await permanent employees.
• Work in a modern, collaborative workplace that values your development.

Location & Schedule:

Ready to Take the Next Step?