Helpmates

WE ARE SEEKING  ENTRY LEVEL FILE CLERKS FOR A FORTUNE 500 COMPANY LOCATED IN THE CITY OF REDLANDS, CA! 

Job Title: Entry Level File Clerk/Clerical

Pay Rate: $17 per hour

Schedule: 1st Shift – 9:30am to 6:00pm Monday to Friday

Required to work 1 Saturday every 4 weeks (min of 6 hours)

JOB LOCATION: REDLANDS, CA.

Entry Level File Clerk/Clerical Job Duties:

• Tracking Files (Filed back/Withdrawn)

• Document Prep, Scanning, sorting, or all mortgage files

• Sort documents by vendor in an Alpha Numeric Order

• Sort or Wet/Dry signatures

• File/Re-Box documents when completing required tasks

• Push/Pull and reach objects as needed to complete tasks given

• Manage multiple priorities and production deadlines

• Climb up and down ladders about 80% of job duties

Entry Level File Clerk/Clerical Requirements:

• Live Scan Background Screening required

• Must have a HS/Diploma and or GED

• Must be able to lift 35/lbs. (carts are provided to reduce the amount of carrying boxes)

• Must be able to Climb a ladder (up to 5FT high)

• Bending, Stooping, Reaching, lifting turning and twisting daily

• Training – Can be up to 1-2 weeks*

 

Job Title: Medical Device Assemblers- 2nd shift

2nd Shift Medical Device Assemblers Employee Pay: $20.00-$21.00 hourly

2nd Shift Medical Device Assemblers Start Date: ASAP

2nd Shift Medical Device Assemblers Schedule: 3:00pm-11:30pm Monday-Friday plus weekends, as needed

We are seeking entry level 2nd Shift Medical Device Assemblers for a temporary opportunity with our client, a local medical device organization! The 2nd Shift Medical Device Assemblers are responsible for the assembly and production of quality products and work in a variety of work-cells, utilizing an assortment of handheld tools to assemble components and final packaging. The 2nd Shift Medical Device Assemblers also participates in quality checks, visual inspection, reject accountability, and record keeping. 

The 2nd Shift Medical Device Assemblers job duties:

• Verifies that correct components are used.
• Follows all established procedures and policies.
• Performs necessary quality checks relative to the operation.
• Performs visual inspections during process operation per procedure.
• Inspects components, materials, and products for proper identification, acceptable quality, and correct quantity.
• Ensures manufacturing equipment has necessary supplies and materials for the operation.
• Reports quality deviations to the lead person/machine attendant.
• Performs line clearances.
• Completes appropriate documentation.
• Performs cleaning, sanitizing, and disinfecting of designated manufacturing areas.
• Maintains work area in neat and orderly condition.
• Adheres to all safety and good housekeeping regulations.
• Performs all other duties as assigned by Lead/Supervisor.

The 2nd Shift Medical Device Assemblers job requirements:

• Minimum 6 months manufacturing experience (medical device manufacturing preferred).
• Minimum education requirement of high school diploma, GED, or higher.
• Must be willing to work in a clean room environment.
• Light soldering and microscope work required.
• Good communication skills with the ability to read, write, and understand job instructions in English.
• Ability to work quickly and independently.
• Ability to work with numbers and perform calculations or conversions.
• Basic computer skills.
• Attention to detail and accuracy.
• Ability to lift up to 20 lbs, with or without a reasonable accommodation.

If you believe you are a qualified candidate for our 2nd Shift Medical Device Assemblers, please click apply below to apply on our website!

 

Sales Logistics Ops Coordinator

Logistics - Long Beach, California Pay: $24.00 - $26.00  Temp-to-hire 

 

 

 

Logistics/Sales Ops Coordinator

Logistics - Long Beach, California

Our client is seeking a Logistics /Sales Ops Coordinator to join their team in the Long Beach distribution center.  The Logistics /Sales Ops Coordinator’s main responsibility is processing inbound and outbound shipments to our wholesale customers as well as E-Commerce orders and ensuring that any delays are addressed and corrected immediately so as to not negatively affect our customer’s experience. This includes working within our ERP and WMS in order to allocate, process, and generate orders/work for our wholesale and e-commerce order building, communicating directly with our Customer Service team to resolve any issues with orders, and ultimately ensure that our same-day shipping promise to our customers is upheld. This position is a key role that requires excellent attention to detail, problem solving skills, great communication, and outstanding work ethic.  The ideal candidate should be familiar with shipments to large, national retailers, with experience managing a team. This is a full-time, on-site role. This is NOT a remote role. 

 Job Responsibilities:

 

• Oversee and monitor inbound POs across customers. Proactively communicate issues to sales if there are any possible integration issues.

• Monitor customer portals to make sure we meet performance metrics.

• Oversee and review allocations and cancellations of items.

• Review if cancelled items are coming before or within the desired ship window to maximize allocation.

• Manage inventory feeds based on Sales requests.

• Manually enter POs for customers or sample requests.

• Collaborate with the Accounting team to analyze chargebacks and supply supporting documentation for dispute resolution.

• Research and resolve any errors or issues delaying order fulfillment.

• Route, release and ship domestic and international B2B orders within requested ship window.

• Process B2C order batches in a timely manner for our web teams to fulfill.

• Audit daily reports to verify all e-commerce orders have been fulfilled in a timely manner.

• Notify customers if when OOS of items and communicate the items next ETA.

• Oversee logistics/business inbox to manage and reply to carriers and/or customers.

• Collaborate with the planning team to track and maintain stock levels for key customers.

Qualifications:

 

• Bachelor's degree.

• 1-3 years of logistics experience preferred. 

• Experience with ERP and WMS systems, Fedex/UPS software.

• Ability to efficiently work independently with little direct supervision, as well as in a team environment.

• Good spoken and written communication.

• Ability to work under pressure and meet tight deadlines.

• Attention to detail with strong organizational skills.

#HSSB   

Job Title: 2nd Shift Packaging

2nd Shift Packager Pay: $18.00 hourly 2nd Shift Packager Schedule: 4pm- 12:30am Monday - Friday 2nd Shift Packager Employee: ASAP We are seeking 2nd shift Packagers for a temporary opportunity with our client, a local fulfillment and distribution company! The 2nd Shift Packager will be responsible to package products that have been pulled off the shelves to fulfill customer orders. 2nd Shift Packager job responsibilities:

• Pack merchandise that has been pulled off the shelves to fulfill customer orders.
• Accurately package, label, print invoice, and weigh items to be shipped to ensure proper shipment method and shipping charges.
• Scan, sort, and stock new merchandise to inventory shelves.
• Maintain a clean and neat working station (includes, sanitizing all touch points of the workstation)

2nd Shift Packager job requirements:

• Must have 5 years of experience in the apparel industry
• Must be able to stand for long periods of time
• Must be able to read, write and speak English/Spanish
• Must have basic computer skills and previous experience using an RF Scanner
• Must be able to work in a fast-paced environment w/ demonstrated ability to juggle multiple tasks
• Dependable, Team player

If you believe you are a qualified candidate for our 2nd Shift Packager, please click apply below to apply on our website!

 

Helpmates Staffing is seeking an Accounts Payable Clerk to join their team in Santa Fe Springs, CA. If you have some experience in accounts payable and strong administrative skills, apply now!

Pay Rate and Schedule: 7:30 am - 4:30 pm or 8:00 am - 5:00 pm  $21 - $24 /hr. DOE  Responsibilities:

• Acquiring and processing vendor invoices by conducting 3-way matching and acquiring
• approvals.
• Applying expenses to the proper GL accounts and departments.
• Verifying vendor accounts by reconciling monthly statements and related transactions.
• Answering phone calls.
• Assist with visitors as needed.
• Scan and file all Invoice, receipts, and bill payments.
• Maintain and update accounting records and files.
• Organizing and responding to emails. Most invoices are received via email.
• Must be able to work at a computer for prolonged periods of time.
• Ability to go up and down stairs frequently.

Requirements/Qualifications: 

• 2+ years related work experience 
• AP experience working for other food manufacturing 
• Strong computer skills including word processing, e-mail systems, file transfer,  spreadsheets (Excel), data entry, database maintenance, including the ability to enter data and maintain records.
• Bilingual spanish 
• Attention to detail and conscientious.

If you're interested in this position please submit your resume or text "AP Clerk" to 562-402-3432  #HSCE   

Helpmates is hiring a Quality Control Line Inspector to interpret engineering data, such as drawings and specifications, and perform inspections accordingly. This role involves using standard measuring tools like calipers, micrometers, height gauges, and dial indicators.

Pay Rate: $25 - $27/hr. DOE  Schedule:  6:30 AM - 3:00 PM  Responsibilities include visual and dimensional inspections for receiving, in-process, final, and first article checks on aviation parts, from small components to full assemblies. The inspector must understand visual and cosmetic standards, write clear nonconformance reports, and assist with corrective action investigations. Duties: 

• Interpret engineering drawings and specifications.
• Use measuring tools like calipers, micrometers, height gauges, and indicators.
• Conduct visual and dimensional inspections.
• Perform receiving, in-process, final, and first article inspections.
• Inspect to visual and cosmetic standards.
• Prepare inspection and nonconformance reports.
• Analyze root causes and support corrective actions.
• Review supplier certifications for compliance.
• Collect data for statistical analysis.
• Interpret tolerances and use precision measuring instruments.
• Support supplier audits and inspections, including travel as needed.

Experience:

• Position may be filled with both entry level and experienced candidates.
• CMM/FARO experience is a plus

 

Quality Control Inspector 1st shift Huntington Beach 1st shift 6:00 am - 2:30 pm Temp to hire - starting at $21 - $23/hr. DOE  SUMMARY OF JOB DUTIES Essential Functions (Other duties and projects may be assigned or requested.) Must have experience with writing FAI inspection reports and nonconformance reports!

• Interpret engineering data such as drawings and specifications
• Competent in using measuring equipment such as calipers, micrometers, height gages, indicators.
• Perform visual and dimensional inspection
• Perform receiving, in-process, final, and first article inspections
• Perform inspections to visual and cosmetic standards
• Able to understand the root cause and participate in corrective actions
• Perform review of supplier certifications for conformance to data collection for statistical analysis

 

• Requirements
• Data collection for statistical analysis
• Must understand and be able to interpret tolerances
• Understand application and use of all types of precision measuring instruments used in mechanical inspection, including interpretations of geometrical and positional tolerance requirements.
• Travel as required to support suppliers or source/auditing inspection program.

#HSCE

Job Title: Air Export Agent 

Location: Cerritos, CA

Schedule: Monday to Friday, 8:00 AM - 5:00 PM Pay Rate: $23 - $25 (Depending on experience) Candidate MUST have one year of Cargo wise and Air Export Experience.

Position Overview:

We are seeking an experienced Air Export Agent to join our team. The ideal candidate will have at least one year of experience with CargoWise and Air Export operations, with a proven ability to manage export documentation, customer communication, and process efficiency.

Interviews will be conducted over the phone.

Key Responsibilities:

• Candidate MUST have one year of Cargo wise and Air Export Experience.

File Management:

• Open and maintain export files with complete documentation, including HBL, MBL, P/L, C/I, ITN filings, and other relevant records.
• Perform credit checks in compliance with company policies and escalate irregularities.
• Send draft BOLs to agents and customers for approval.
• Ensure all internal communications, cost quotes, and sell rates are recorded in job files.
• Maintain accurate, tidy, and up-to-date filing (physical and electronic).
• Dispatch pre-alerts for air shipments (day before uplift) and ocean shipments (two days after departure).

Customer and Vendor Communications:

• Monitor and address emails from overseas offices, vendors, and customers promptly.
• Respond to all customer inquiries and issues within the same working day.
• Build and maintain strong relationships with customers, agents, and service providers by maintaining professional communication standards.

Operational Procedures:

• Update export statuses and notify overseas agents and customers upon departure.
• Ensure timely couriering of original documents.
• Assist customers with booking confirmations, pickup schedules, and departure details.
• Independently resolve customer issues and provide updates through delivery confirmation with proof of delivery (POD).

Pickup Arrangements:

• Request and negotiate competitive pickup rates.
• Maintain effective communication with carriers and vendors for scheduling.
• Keep all stakeholders informed of pickup schedules.

Invoice Processing:

• Maximize file profitability while being cost-conscious.
• Verify and update cost and sell rates in the system.
• Issue invoices to customers within five days of shipment departure.
• Address and resolve finance-related matters promptly, including vendor and client invoices.

Qualifications:

• Required: At least 1 year of CargoWise experience and Air Export operational knowledge.
• Strong organizational skills with attention to detail and accuracy.
• Excellent written and verbal communication skills, including professional email etiquette.
• Ability to handle multiple tasks and work efficiently under deadlines.

Benefits:

• Opportunity to work in a dynamic and professional environment.
• Enhance your career in logistics and customer service.

#HSCE

Job Title: Accounting Support Technician Pay: $23.00 - $24.00 

Job Summary:

Responsible for assisting accounting supervisor in processing various accounting and office tasks, including mail, checks, invoices, and administrative duties essential to the Finance Department. 

Key Responsibilities:

1. Maintain confidentiality and security of all financial and sensitive data.
2. Handle all incoming and outgoing mail and parcels with efficiency and organization.
3. Scan and submit all incoming checks to the bank and donor data center for timely processing.
4. Ensure accurate scanning and uploading of invoices to the Accounts Payable system in a timely manner.
5. Process payroll checks promptly and accurately.
6. Support accounts payable and receivable functions, including vendor setup and maintenance.
7. Perform treasury-related tasks, such as bank exception research and ACH debit authorization.
8. Manage administrative duties for corporate credit cards, including tracking, reporting, follow-ups, and issue resolution.
9. Prepare and make bank deposits as needed.
10. Provide exceptional customer service to field units and vendors, addressing inquiries and providing support.
11. Assist in preparing documents and records for audit requests.
12. Provide assistance and support to the Accounting Supervisor as needed.
13. Support field units by providing essential training on finance systems and processes.
14. Perform additional duties and responsibilities as assigned to support the finance team.

Qualifications:

• High attention to detail and accuracy in all tasks.
• Strong organizational skills and ability to manage multiple priorities.
• Proficiency in financial software and Microsoft Office Suite.
• Excellent communication and customer service skills.
• Bachelor Degree