Helpmates

Job Title: Entry Level File Clerk/Clerical

Pay Rate: $17.50 per hour

Schedule: 1st Shift – 7:00am to 3:30pm Monday to Friday

Required to work 1 Saturday every 4 weeks (min of 6 hours)

Job Location: Santa Ana, CA

We are seeking an Entry Level File Clerk for a fortune 500 company located in the city of Santa Ana! No experience is required, we will give you on the job training and provide you the support you need to be productive and grow in your role. This is a great opportunity for someone seeking experience in the clerical field!

Entry Level File Clerk/Clerical Job Duties:

• Tracking Files (Filed back/Withdrawn)

• Fast pace work environment

• Time management to ensure to meet all deadlines

• Document Prep, Scanning, sorting, or all mortgage files

• Sort documents by vendor in an Alpha Numeric Order

• Sort or Wet/Dry signatures

• File/Re-Box documents when completing required tasks

• Push/Pull and reach objects as needed to complete tasks given

• Manage multiple priorities and production deadlines

• Climb up and down ladders about 80% of job duties

Entry Level File Clerk/Clerical Requirements:

• Live Scan Background Screening required

• Must have a HS/Diploma and or GED

• Must be able to lift 35/lbs. (carts are provided to reduce the amount of carrying boxes)

• Must be able to Climb a ladder (up to 6FT high)

• Bending, Stooping, Reaching, lifting turning and twisting daily

• Training – Can be up to 1-2 weeks*

#HRIS

Job title: Document Review Specialist

Document Review Specialist Pay: $18.00 hourly Document Review Specialist Schedule: 8am-5:00pm Monday-Friday Document Review Specialist Start date: ASAP We are seeking an Entry Level Document Review Specialist for a fortune 500 company located in the city of Santa Ana! No experience is required, we will give you on the job training and provide you the support you need to be productive and grow in your role. This is a great opportunity for someone seeking experience in the clerical field! Entry Level Document Review Specialist/Clerical Job Duties:

• Review mortgage files for completeness and accuracy
• Audit files to ensure files are complete with all required forms
• Flag errors in the electronic system with any discrepancies found in documents 
• Compare information in the system against the information listed on the actual documents
• Process trailing documents
• File documents in alphabetical order
• Perform 10-key Data entry 

Entry Level Document Review Specialist/Clerical Requirements:

• Previous data entry skills
• Live Scan Background Screening required
• Must have a HS/Diploma and or GED                                                 
• Time management to ensure to meet all deadlines

Job Title: File Clerk (Entry Level) File Clerk Pay: $18 hourly File Clerk Schedule: 3:30pm to 12:00am Monday - Friday You must be able to work 1 Sunday every 4 weeks** ( A min. of 6 hrs.) File Clerk Start Date: 1-2 weeks  We are seeking an Entry Level File Clerk for a fortune 500 company located in the city of Santa Ana! No experience is required, we will give you on the job training and provide you the support you need to be productive and grow in your role. This is a great opportunity for someone seeking experience in the clerical field! File Clerk Qualifications:

• Live Scan Background Screening required
• Must have a HS/Diploma and or GED
• Must be able to lift 35/lbs. (carts are provided to reduce the amount of carrying boxes)
• Must be able to Climb a ladder (up to 6FT high)
• Bending, Stooping, Reaching, lifting turning and twisting daily

File Clerk Job Duties and Responsibilities:

• Tracking Files (Filed back/Withdrawn)
• Fast pace work environment
• Time management to ensure to meet all deadlines
• Document Prep, Scanning, sorting, or all mortgage files
• Sort documents by vendor in an Alpha Numeric Order
• Sort or Wet/Dry signatures
• File/Re-Box documents when completing required tasks
• Push/Pull and reach objects as needed to complete tasks given
• Manage multiple priorities and production deadlines
• Climb up and down ladders about 80% of job duties
• Training – Can be up to 1-2 weeks*

If you believe you are a qualified candidate for our File Clerk role, please click apply below to apply on our website!  #HRIS

Helpmates is looking for a Product Development Technologist in the city of Santa Fe Springs. This position assists in the innovation of formulations for new customer products. This role involves supporting the innovative formulation for commercialization of new products, quality improvement of existing product, process improvements, and finished goods while maintaining compliance to regulatory and 3

rd party certified bodies regulations and requirements.   Pay Rate: $28.70 - $30.60/hr. (Depending on experience)  Schedule: 7:00 am - 6:00 pm  Job Duties: 

• Conduct routine tests such as pH, brix, water activity, and texture analysis and recording all the data.
• Assist in the development of innovative products that meet the requirements of the company, customers and regulatory bodies and 3rd party certifiers.
• Prepare, weigh, cook, and mix bench top studies as directed by the Master Formulator or R&D Director. 
• Track and document all formula changes chronologies.
• Assist in the sensory and organoleptic evaluation of R&D lab bench studies and if required daily batch evaluation.
• Collaborate with R&D Director and Product Development and Process Manager to ensure product development and technical transfers are completed within the project timelines.
• Oversees the transfer of new innovative products in production.  Provides feedback to R&D Director and Product Development and Process Manager . 
• Support collaborative environment and teamwork in meeting organizational goals.
• Formulates and works with Genesis program to create Nutrition Facts panels and Supplement Facts panels.
• Inventory and organization of lab samples and supplies.
• Provides insight and advice on ingredients that would contribute flavor and nutrition to various dietary supplement products.
• Conducts shelf-life studies.

Requirements: 

• Bachelor Degree in Food Science, Chemistry or related fields. (preferred)
• 3-5 years related work experience if not degreed.
• Computer literacy required with proficiency in Microsoft Office products including Excel and Word.
• Excellent verbal, communication, and written skills, Bilingual in Spanish strongly preferred.

Traits and Soft Skills

• Risk tolerant
• Curious
• Comfortable with ambiguity
• Decisive
• Attention to detail
• Result-oriented
• Self-motivated and organized
• Passion for innovation
• Creative

#HSCE

Dispatch Support Associate – Urgently hiring in Cypress!

Job Title: Dispatch Support Associate

Pay: $20 - $22 per hour Hours: 7:00 am - 4:00 pm or 8:00 am - 5:00 pm Start Date: ASAP (Temporary project for 3-6 months)

Looking for a dynamic role that offers growth opportunities? Join Helpmates Staffing as a Dispatch Support Associate in Cypress, CA, and make an impact every day. This position provides a chance to work in a fast-paced environment supporting a leading equipment service provider, with potential for temp-to-hire based on performance and business needs.

As a Dispatch Support Associate, you’ll play a vital role in coordinating field technician schedules, ensuring timely service delivery, and delivering excellent customer support. You'll work closely with dispatch teams and managers to fulfill customer needs efficiently and accurately, helping drive operational success.

What You’ll Do:

As a Dispatch Support Associate, you will be responsible for:

• Opening new service calls and processing breakdown work orders promptly to ensure smooth operations.
• Dispatching technicians to customer sites using GPS and related tools to optimize travel and service efficiency.
• Keeping customers informed about service call status and updates according to company procedures.
• Prioritizing urgent, emergency, and after-hours calls, and following up to ensure resolution.
• Managing and updating systems related to service calls, including National Account and iTrack customers, maintaining accurate records and adherence to IVR procedures.
• Receiving and communicating reports of accidents involving company equipment and vehicles to relevant personnel swiftly.
• Maintaining a list of customer trucks that will not be repaired within 24 hours, and keeping customers updated on repair progress.
• Reviewing customer-specific billing notes to ensure accurate invoicing prior to opening work orders.

What You’ll Bring:

The ideal candidate for this role will have:

• 1-2 years of dispatch experience or related roles.
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Proficiency in Microsoft Office Suite and similar software.
• Ability to interpret safety rules, operational instructions, and manuals effectively.
• Demonstrated ability to build effective working relationships across teams and departments.
• Flexibility to work off-hours, including potential mandatory Saturdays, based on business needs.
• Willingness to assume additional responsibilities as required.

Why Join Us in Cypress, CA?

• Enjoy a supportive team environment with opportunities for career advancement.
• Competitive pay with the potential for permanent placement.
• Gain experience supporting a leading equipment service provider with a focus on customer satisfaction.
• Work in a professional setting committed to safety and operational excellence.
• Benefits offered upon permanent hire may include health coverage, retirement plans, and more.

Location & Schedule:

This position is on-site in Cypress, CA, and offers shifts from 7:00 am to 4:00 pm or 8:00 am to 5:00 pm. This role may require flexibility to work off-hours or Saturdays as needed.

Ready to Take the Next Step?

If you’re ready to start a rewarding career supporting a dynamic team in Cypress, apply today or contact our recruiting team to learn more. Don’t wait — we’re hiring now!

#HSCE

Join Our Team as a Part-time Front Desk Coordinator in Huntington Beach! — Urgently hiring Front Desk Coordinator in Huntington Beach!

Job Title: Front Desk Coordinator

Pay: $25 - $26 per hour Hours: Mondays and Wednesdays, 8:45 AM – 4:45 PM Start Date: ASAP

Looking for a short-term opportunity that combines technology proficiency with a customer-focused role? Join Helpmates, a trusted staffing agency, as a Front Desk Coordinator in Huntington Beach, CA, and make an impact every day. In this role, you will ensure smooth front desk operations, provide excellent support for both internal and external events, and help maintain a welcoming and organized office environment.

What You’ll Do:

As a Front Desk Coordinator, you will be responsible for:

• Greeting and assisting visitors and staff at the front desk with a friendly demeanor.
• Following essential opening and closing procedures for the front office to ensure operations run seamlessly.
• Utilizing Outlook and Microsoft Teams to manage communications and access calendars effectively.
• Assisting with scheduling and troubleshooting the iPad check-in system to enhance visitor experience.
• Planning, setting up, and cleaning up for customer meetings and internal events, ensuring all details are taken care of.
• Preparing beverages and light food service for meetings to create a welcoming atmosphere.
• Maintaining cleanliness in the office and kitchen area, including wiping down counters and disposing of trash.
• Ordering and restocking office supplies and inventory, with the physical ability to lift up to 20 lbs.
• Supporting and collaborating with the Senior Front Office Coordinator to foster a cohesive working environment.
• Working independently in a designated lobby area while staying focused and professional.

What You’ll Bring:

The ideal candidate for this role will have:

• Proficiency with Microsoft Outlook, Teams, and basic Excel functions.
• Comfort troubleshooting simple tech issues, such as iPads and check-in systems.
• Strong attention to detail and the ability to follow instructions accurately.
• A friendly, professional demeanor with excellent communication skills.
• Initiative and the ability to work independently, while also being receptive to direction.
• The physical capacity to lift and carry up to 20 lbs.
• Experience in a front office, hospitality, or administrative support role is a plus.
• Consistency in availability to work both scheduled days.

Why Join Us in Huntington Beach?

• Flexible hours that fit your lifestyle.
• Career development opportunities within a supportive team environment.
• Enjoy affordable health and prescription coverage with no waiting period when hired permanently.
• Contribute to a clean and modern workplace where your efforts truly make an impact.

Location & Schedule:

This position is on-site, and offers a part-time schedule on Mondays and Wednesdays.

Ready to Take the Next Step?

If you’re ready to start a rewarding career as a Front Desk Coordinator in Huntington Beach, apply today or contact our recruiting team to learn more. Don’t wait; we’re hiring now!

 Helpmates is currently looking for an outstanding Legal Administrative Case Reviewer. We are looking for a person who is able to succeed at evaluating employment or administrative cases referred for evaluation and review by local government departments. A CA State Bar License is helpful. . This is a long term temporary position in Downtown Los Angeles, CA.  Responsibilities of Legal Administrative Case Reviewer:  What you get to do every single day: •Review complaints within Local Government departments.  •Conduct interviews with all parties involved.  •Gather/review documents pertaining to the case.  •Write investigative summaries for submission •Prepare case summaries.  Requirements and Qualifications of Legal Administrative Case Reviewer: •1-2 years recent experience conducting employment and administrative case reviews.  •Proficient in MS Office •Experience with reviewing complaints, preparing investigative plans, gathering/reviewing documents and conducting interviews •Strong analytical, writing and organization skills.  •Ability to follow established procedures, take direction, work independently and multi-task.  •Some background in investigating labor claims •Bachelor's degree is required and a JD is helpful. CA. State Bar License is a big plus! Position requires clearing a Live Scan background check  

Join Our Team as a Warehouse Clerk - Cold Room in Irvine, CA! — Urgently hiring Warehouse Clerk in Irvine!

Job Title: Warehouse Clerk - Cold Room

Pay: $20.00 per hour Hours: 6:00 AM - 3:30 PM, Monday - Friday plus OT as needed Start Date: ASAP

Looking for a hands-on role in a rapidly growing industry? Join a global life sciences and clinical diagnostics organization as a Warehouse Clerk in Irvine, CA, and play a vital role in our operations! As a Warehouse Clerk, you’ll ensure efficient daily operations, helping to deliver critical products and services that make a difference every day. You’ll work closely with our talented logistics team to support our commitment to excellent service.

What You’ll Do:

As a Warehouse Clerk - Cold Room, you will be responsible for:

• Picking and packing orders with precision and care.
• Receiving and shipping incoming stock and materials to maintain smooth operations.
• Organizing and retrieving stock in the warehouse to optimize workflow.
• Managing inventory to ensure accuracy and availability of products.
• Complying with safety and temperature control protocols to maintain cold room standards.

What You’ll Bring:

The ideal candidate for this role will have:

• A minimum of 6+ months of warehouse experience.
• A high school diploma or equivalent.
• Familiarity with ERP systems is preferred.
• Experience using RF scanners.
• The ability to work in both hot and cold warehouse environments.
• The physical ability to lift up to 50 lbs and to sit, stand, and walk for long periods.

Why Join Us in Irvine?

• Flexible Hours: Enjoy a structured schedule with opportunities for overtime.
• Career Growth Opportunities: Be part of a prestigious organization with room for advancement.
• Competitive Pay: Benefit from an attractive pay rate and a comprehensive benefits package once hired permanently.
• Supportive Team Culture: Work in a collaborative environment with a focus on professional growth.
• Enjoy affordable health and prescription coverage with no waiting period.
• Retirement plan options available, including 401k/Pension.

Location & Schedule:

This position is on-site in Irvine, CA, and offers a 6:00 AM - 3:30 PM schedule, with additional hours available.

Ready to Take the Next Step?

If you’re excited to start a rewarding career as a Warehouse Clerk - Cold Room in Irvine, apply today or contact our recruiting team to learn more. Don’t wait, we’re hiring now!

Dynamic Legal Administrative Support Role — Urgently hiring

Job Title: Legal Administrative Assistant

Pay: $30.00-$34.00 hourly Hours: 8:30 AM – 5:30 PM, with some flexibility; onsite by 9:00 AM daily Start Date: ASAP

Looking for a dedicated professional eager to build a meaningful career in a fast-paced legal environment? Join a reputable organization in Irvine, CA, as a Legal Administrative Assistant and play a vital role in supporting legal operations and team success.

As a Legal Administrative Assistant, you’ll support three attorneys and a Senior Legal Research Assistant by managing daily administrative tasks, coordinating schedules, and assisting with meeting notes. You will be an essential part of the legal team, ensuring smooth workflows and efficient communication.

What You’ll Do:

• Support three attorneys and a Senior Legal Research Assistant with daily administrative tasks and legal support functions.
• Attend approximately 4 hours of meetings daily, taking notes using AI tools and creating actionable items in Excel.
• Manage calendars and coordinate appointments to keep the legal team organized.
• Provide general administrative support, including documentation, filing, and correspondence.
• Utilize advanced Excel and Microsoft Word to prepare reports, spreadsheets, and legal documents efficiently.
• Maintain professionalism and proper etiquette in all interactions, embodying a proactive and dedicated attitude.

What You’ll Bring:

• Proven experience with advanced Excel and MS Office Suite.
• Bachelors degree in Legal Studies, Political Science, or related fields is preferred.
• Strong command of English language skills, both written and verbal.
• An updated LinkedIn profile is required at the time of application.
• Professional etiquette, excellent organizational skills, and the desire for career growth within the company.
• A proactive, focused attitude — relaxed or casual personalities may not be suitable for this environment.

Why Join Us in Irvine?

• Opportunity for career advancement within a supportive, professional environment.
• Competitive pay and benefits package.
• Be part of a dedicated legal team that values professionalism, precision, and proactive support.
• Modern office setting with a collaborative team culture.

Location & Schedule:

This position is 100% onsite at our Irvine, CA location, working between 8:30 AM and 5:30 PM, with some flexibility.

Ready to Take the Next Step?

If you’re prepared to start a rewarding career supporting legal professionals in Irvine, apply today or contact our recruiting team to learn more. Don’t wait—this opportunity won’t last! #HSIR