Gena Monroy

Job Title: Purchasing Supervisor- Urgently Hiring 

Pay: $94,100 - $129,400 Start Date: ASAP We are seeking a Purchasing Supervisor for a direct hire opportunity with our client, a leader in global life sciences located in Irvine, CA! The Supply Assurance Supervisor is responsible for leading a team of Supply Assurance Buyers to ensure the effective management of key suppliers and to drive improvements in delivery performance, product quality, and vendor relationships. This role is pivotal in overseeing supplier audits, vendor performance reviews, and ensuring proactive measures are in place to resolve issues related to product quality and supply chain efficiency. As the Supply Assurance Supervisor, you will work closely with cross-functional teams, including Quality Assurance (QA) and Inventory Planning, to ensure optimal inventory management and timely procurement.  As a Purchasing Supervisor, you will be responsible for:

• Team Leadership & Supervision: Lead, manage, and mentor a team of Supply Assurance Buyers. Provide clear direction, guidance, and support in their day-to-day activities. Foster a collaborative and high-performance team culture.
• Supplier Management: Develop and maintain strong relationships with key suppliers to ensure consistent quality and timely delivery of materials and products.  Work with suppliers to resolve issues and drive continuous improvement in delivery performance and product quality.
• Supplier Audits & Performance Reviews: Lead supplier audits, vendor performance evaluations, and issue corrective action plans. Present results and key performance metrics in the Quarterly Quality Management Review (QQMR) to stakeholders.
• Root Cause Analysis & Corrective Actions: Collaborate with Quality Assurance (QA) to investigate product quality failures, perform root cause analysis, and implement corrective and preventive actions to mitigate risks and improve product performance.
• Inventory & Spare Parts Management: Review and analyze data from Inventory Planning to provide recommendations on spare parts ordering, ensuring optimal inventory levels and minimizing stockouts.
• Procurement & Purchasing: Expedite and issue purchase orders, ensuring that procurement activities are carried out efficiently and in alignment with organizational goals.
• Reporting & Data Analysis: Compile and analyze supply chain data, providing insights on performance trends and areas for improvement. Use advanced critical thinking skills to recommend and implement data-driven solutions.
• Collaboration & Communication: Communicate effectively with internal teams, such as Engineering, QA, and Inventory Planning, to ensure that supply chain activities are aligned with broader business objectives. Act as a confident negotiator in supplier discussions, ensuring the company’s interests are well represented.
• Compliance & Best Practices: Ensure compliance with company policies, industry best practices, and regulatory requirements in all supply assurance activities.

The ideal candidate for this role will have: 

• Bachelor's degree in Supply Chain Management, Logistics, Business Administration, or a related field. An equivalent combination of education and experience will also be considered.
• Minimum of 5+ years of experience in supply chain management, purchasing, or a related field. Experience in expediting and issuing purchase orders is essential.
• Certified Purchasing Manager (CPM) and/or Certified in Production and Inventory Management (CPIM) certification preferred.
• Advanced knowledge of purchasing/materials management principles and best practices.
• Strong critical thinking and problem-solving skills with a proactive approach to issue resolution.
• Expertise in using Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, and Access) at an advanced level.
• Excellent oral and written communication skills, with the ability to present complex information clearly and confidently.
• Strong organizational and multitasking abilities, with attention to detail and the ability to prioritize effectively.
• Confident negotiator with the ability to manage supplier relationships and resolve disputes.
• Experience in a manufacturing or technical industry is a plus.
• Familiarity with enterprise resource planning (ERP) systems and inventory management software.  SAP Preferred.
• Experience with root cause analysis methodologies (e.g., 5 Whys, Fishbone diagram).
• Occasional travel may be required for supplier visits, audits, and meetings.

Benefits:

• Competitive medical plans, free HSA funds, a new fertility offering with stipend, group life and disability, paid parental leave
• Retirement plan: 401k plus profit sharing, an employee stock purchase program
• Extensive learning and development opportunities, education benefits
• Paid time off

Ready to take the next step? Apply now for this Supply Assurance Supervisor role in Irvine, CA—or contact us to learn more!

#HSIR  

Job Title: Quality Assurance Technician I (Immediate Need)

Pay rate: $25-$27 hourly  Schedule : 1:30pm-10:00pm  Start Date: ASAP We are seeking a Quality Assurance Technician I for a temp to hire opportunity with a local pharmaceutical manufacturer in Irvine!  The Quality Assurance Technician I Responsibilities:

• Issues labeling to the packaging department and records issuance on packaging records.
• Maintains labeling reconciliations and documentation as required by SOP’s and good manufacturing practices (GMPs).
• Coordinates the approval or rejection of all labeling as well as the destruction of current labeling inventory which may have become obsolete.
• Performs labeling activities (inspection, count, maintain locations and inventories in the inventory system, etc.) as required by SOPs. 
• Performs serialization labeling tasks as required. 
• Performs in-process inspections and physical testing of products to ensure compliance with specifications, including but not limited to bulk and tapped density, weight variation, friability, disintegration, and LOD.
• Performs inspection and sampling of incoming raw materials and retest materials for delivery to the Quality Control Laboratory according to established SOPs.
• Completes raw material receipt records, ensures proper labeling of raw material containers, executes release or other disposition of raw materials, and operation and maintenance of the sampling chamber in accordance with standard operating procedures.
• Maintains all analytical equipment and instrumentation utilized for QA physical testing in accordance with written procedures.
• Coordinates collection of finished goods samples for reserve/retain samples.
• Performs review of In-process QA testing data in a timely manner.
• Performs batch record review for accuracy and completeness. 
• Complies with cGMP regulations and follows all standard operating procedures. 
• Other related duties as required.

The Quality Assurance Technician I Requirements:

• High school diploma or general education degree (GED).
• 2+ year experience in a Quality Assurance environment and/or chemistry laboratory is preferable.
• Pharmaceutical experience required
• Solid organization, attention to detail, and communication skills, both written and verbal.
• Ability to routinely lift and move up to 50 pounds. 
• Able to stand for long periods of time.
• Able to apply basic math concepts
• Able to work with others in a positive team environment.

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Job Title: 2nd Shift Picker

Pay Rate: $17.00 hourly Work Schedule: 4pm- 12:30am Monday - Friday (Must be able to train on the 1st shift 7:30am-4:00pm for the first two weeks)  Start Date: ASAP We are seeking 2nd Shift Pickers for a temporary opportunity with our client, a local fulfillment and distribution company!  2nd Shift Picker responsibilities:

• Pulls and packs products based on daily orders.
• Meets specifics of customer orders in a timely manner.
• Keeps products separated, organized and in good rotation.
• Monitors product quality frequently, reporting problems to mitigate safety issues.
• Use RF Scanner to check inventory into the WMS system (Warehouse Management Software)

2nd Shift Picker job requirements:

• 2+ years of picking experience
• 2+ years of experience in a fulfillment warehouse
• Must be able to read, write and speak Spanish/English
• 2+ years of RF scanner experience
• Computer skills
• Previous experience within the apparel experience is required
• Must be able to stand for long periods of time
• Dependable, punctual, organized, team player attitude
• Must be able to train on the 1st shift for the first two weeks

If you believe you are a qualified candidate for our 2nd Shift Picker position please click apply below to apply on our website!

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Job Title: Sit down Forklift Driver/Warehouse Associate (Immediate Need)

Sit down Forklift Driver/Warehouse Associate Pay Range: $20.00 Sit down Forklift Driver/Warehouse Associate Schedule: 7:00am-3:30pm, Monday-Friday Sit down Forklift Driver/Warehouse Associate Start Date: ASAP Helpmates is looking for a dedicated Forklift Driver/Warehouse Associate for a company that is a global leader in developing, manufacturing, and marketing a broad range of innovative products for the life science research and clinical diagnostic markets in the city of Irvine. The Sit down Forklift Driver/Warehouse Associate Responsibilities:

• Receive and unload merchandise
• Prepare product for shipping
• Safely operate sit-down forklift and pallet jack
• Maintain stock and inventory
• For about 1 hour per day, works in cold environment
• Performs in-process and final quality inspection of components/product.
• Complete required documentation in an accurate and timely manner following Good Documentation Practices (GDP).

The Sit down Forklift Driver/Warehouse Associate Requirements:

• High school diploma or equivalent
• 0-2 years warehouse related experience
• Experience using RF devices and other warehouse equipment
• Experience with powered trucks/forklifts. 
• Forklift Certification required
• Ability to life up to 50lbs, sit, stand and walk for long periods of time
• Ability to work in/tolerate hot and cold (refrigerated and freezer) warehouse environments

If you believe you are a qualified candidate for our Forklift Driver/Warehouse Associate role, please click apply below to apply on our website! 

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Job Title: Manufacturing Maintenance Manager

Pay: $114,700 - $157,800 Start Date: ASAP We are seeking a Manufacturing Maintenance Manager for our client, global life sciences leader in Orange County! The Manufacturing Maintenance Manager is responsible for managing and directing the day-to-day activities of the Equipment Maintenance and Metrology departments with coordinating, prioritizing, assigning, tracking, and overseeing all maintenance & calibration activities of production equipment and systems.  As a Manufacturing Maintenance Manager, you will be responsible to:

• Manage and develop the Equipment Maintenance Team such that the department is well supported and effectively equipped to ensure manufacturing activities can progress with minimal equipment downtime.
• Maintain the Equipment Maintenance Schedule and preventive maintenance activities in accordance to SOP and QMS, to ensure optimal OEE. Ensure unscheduled repair and service time is minimized through effective spare parts inventory management.
• Maintain the Metrology Program to ensure compliance with SOP and QMS. Manage internal stakeholder collaboration and third-party service providers to ensure timely calibration of equipment.
• Develop personnel, procedures, and processes to ensure optimal internal customer support and throughput efficiencies.
• Develop a mastery of internal processes (SAP, Document Management, Quality Management, Maintenance and Metrology Management Systems) to ensure the department operates at a high level that is fully compliant with internal and external regulations.

The ideal candidate for this role will have: 

• Bachelor’s or higher level Degree, preferably in Engineering or similar technical field.
• 5+ years of lead or supervisory experience. Time spent in a GMP/ISO-regulated environment is preferred.
• Demonstrated understanding of validated systems, processes, metrology, and equipment maintenance is mandatory.
• Lean/Six Sigma experience and training is preferred.
• Experience with computerized maintenance and metrology management systems is preferred.
• Computer literacy, strong organizational skills, and data/file management is required.

#HSIR

Job Title: Logistics Assistant (Immediate Need)

Work schedule: 8:00am-5:00pm, Monday-Friday  Start Date: ASAP We are seeking an Logistics Assistant for a 3-6 month temporary opportunity with our client, a leader in hot water systems! The Logistics Assistant will be responsible for small parcels, freight logistics activities and administrative support. This candidate will report to the Logistic Transportation Supervisor. The ideal Logistics Assistant will have a background in domestic, inbound and outbound logistics and will work closely with representatives from Account Management, Warehouse and interdepartmental teams. The Logistics Assistant responsibilities: 

• Assort and organize shipping labels and packing slips
• Input logistics data including freight charges and tracking numbers
• Check and verify shipping labels as well as tracking numbers and verify against packing slips
• Audit shipping labels
• Maintain data accuracy on shipping documents
• Report any shipments that require carrier attention or additional follow-up
• Arrange BOLs and pick up tags with trucking companies
• Provide Warehouse with shipping documents on a daily basis.
• Handle questions or concerns from warehouse or account management
• Responds to internal and external inquiries concerning shipments
• Work with Logistics Supervisor to improve process
• Perform other related duties as required

The Logistics Assistant requirements:

• High school diploma or general education degree (GED)
• 2-3 years of administrative experience preferably in a logistics and/or transportation environment
• Ability to process a large number of details in shipping documents while providing excellent customer service.
• Ability to effectively present information to other employees within the organization.
• Ability to resolve issues skillfully, appropriately and in a timely manner;
• Must be able to lift up to 25 pounds.

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Job Title: Production Assembler I

Production Assembler Pay: $21.00-$22.00 Production Assembler Schedule: 8am-4:30pm Monday-Friday Production Assembler Start Date: ASAP We are seeking a Production Assembler for a 3+ contract opportunity with our client, a life sciences organization in Richmond, Ca! The Production Assembler will be responsible for supporting the production department! The Production Assembler job responsibilities:

• Operate filling and packaging mechanical equipment.
• Read and understand technical documents, such as diagrams, schematics, or other verbal or written instructions.
• Work with other members of the line or group in order to assemble products.
• Keep a clean and tidy workspace.
• Meet all safety requirements of the company and industry. Identify any defective items and handle them according to established procedures.

The Production Assembler job requirements:

• High School diploma or equivalent preferred
• 1-3 years related experience or equivalent combination of education and experience
• Ability to read, to write, to comprehend, and follow written instructions
• Basic math, problem solving and computer skills
• Transaction in SAP experience, a plus
• Experience operating manual, semi-auto and automatic
• Good communication skills
• Ability to lift up to 25 lbs

If you believe you are a qualified candidate for our Production Assembler role, please click apply below to apply on our website! #HSIR

 

Job Title: Returns Sales Order Processor (Immediate Need)

Hours: 8:00am-5:00pm, Monday-Friday  Start Date: ASAP We are seeking a Returns Sales Order Processor for a temporary to hire opportunity with our client, a leader in hot water systems! The Returns Sales Order Processor will be responsible to support the Account Management and Operations groups with sales-order management, returns and RGA warranty return management. The Returns Sales Order Processor responsibilities: 

• Handles the administrative tasks to process defective product returns using SAP to process
• Credit Memos and Returns management
• Handle Inbound customer calls and assist with welcome calls with return customers
• Create “Free Box” orders for units to be shipped back to the company
• Generate shipping labels or bill of ladings for shipments and cross reference unit order parts, KPI is at least 35 labels per day- exceptions can be discussed as a team
• Validates customer and product information on submitted RGA forms and follows up with customers to conclude return approval
• SRA Management as needed
• Verifies all RGA warranty serial numbers to ensure accuracy and prevent fraud returns. Will conduct research, and investigation to ensure 100% return on units
• Engage with warehouse staff to process, schedule, and adhere to Quality Control guidelines on returned SRAs and RGAs
• Produce daily/weekly/month reports of returned inventory, including disposals, Return report, Collection report, Summary Report, Sales Discount report, Units shipped report, Internal Control Reports Audits, Project-oriented reports as needed.
• Manage Accounting Quarter / Monthly / Yearly return/RGA/Credit Memo audits
• Generate weekly & Month-end reports to upper management and executives
• Enter data, analyze data, and identify return tracking information
• Process, categorize, and keep return metrics updated accurately
• Update all Return reports, logs, and documentation reports to report accurate statistics and metrics
• Coordinate Return paperwork with Warehouse inbound staff
• Maintain proper update and filing of credit memos and RGA forms and shipping documents Keep filing accurate
• Respond to customer inquiries by fax, phone, and email in a timely manner
• Back up Team Lead and Returns Sales Processor as needed
• Assist the AMO Department with researching CAN & US, which includes not limited to; orders on various Ecommerce websites to subsequently process orders and returns for CAN & US 
• Other duties as assigned

The Returns Sales Order Processor requirements:

• Provide excellent customer service, requires cheerful outlook servicing external and internal customers
• Advanced to intermediate knowledge of Microsoft Excel, Word, Outlook, and PowerPoint.  Must know pivot tables and VLook up functions. Experience with Formulas is a plus
• Strong analytical skills and attention to detail
• Prior Experience with UPS WorldShip and or FedEx parcel shipping software a plus
• Excellent customer service skills
• Strong detail oriented and solid organizational and multi-task job responsibilities
• Ability to learn quickly, and skilled and experience working in a Team environment
• Skilled at building customer relationships
• Working overtime, holidays and/or weekends as needed; Working overtime to maintain workloads or assist the department during peak season with modified work hours

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Job Title: Appraisal Coordinator (Immediate Need) Pay Range: $25.00-$30.00 Schedule: 8:30am-5:00pm Monday-Friday Start Date: ASAP We are seeking a detail oriented, organized Appraisal Coordinator for a 6-week contract opportunity supporting a well-known Orange County based mortgage lender.  Appraisal Coordinator Key Responsibilities: 

• Triage new appraisal assignments to ensure standards are met and customer request is clear
• Track and provide detailed updates on outstanding appraisal orders 
• Problem-solve complex orders to ensure our reports anticipate and meet our needs
• Distribute assignments to Select Vendors based on category, complexity, and needs
• Assist Vendors in assignment details 
• Perform quality check and data field entry with final reports 
• Manage all tasks and actions necessary to complete a successful appraisal assignment
• Collaborate with the sales and underwriting team to problem solve and actively manage work in progress 
• Respond appropriately and professionally to customers both internally and externally 

Appraisal Coordinator Skills and Experience:  

•  High School or equivalent diploma required 
• 1-2 years experience in a mortgage related environment 
• Working knowledge of lending practices and industry standard processes
• Experience with using Microsoft Office Suite 
• Strong attention to detail with the ability to stay organized and problem solve in a fast-paced  environment 
• Ability to articulate issues, problem solve and analyze with creative and outside of the box thinking 
• Strong communication skills (written and verbal) with internal and external partners; ability to convey findings in a concise and comprehensive manner 
• Effective organization and time management skills 
• Capability to build trusting relationships internally and externally and elicit confidence by  demonstrating reliability  
• Strong team player with the ability to work effectively in a cooperative and diverse  environment 
• Capacity to analyze processes, support change and think operationally and strategically to achieve business goals 

If you believe you are a qualified candidate for our Appraisal Coordinator role please click apply below to apply on our website! #HSIR