Gena Monroy

Facilities Maintenance Technician IV – Lead Level — Urgently Hiring in Irvine!

Job Title: Facilities Maintenance Technician IV – Lead Company: Helpmates Location: Irvine, CA Pay: $38.75–$57.69 per hour Hours: 8:00 AM–4:00 PM or 9:00 AM–5:00 PM, depending on business needs Start Date: ASAP

A current Universal HVAC Certification is REQUIRED for this position. Candidates who do not possess a Universal HVAC Certification will not be considered.

Helpmates is urgently seeking a highly skilled, hands-on Facilities Maintenance Technician IV – Lead to support critical facility infrastructure and manufacturing operations in Irvine, CA.

This is a hands-on technical role—not primarily a facilities management or vendor oversight position. We are seeking an experienced maintenance professional who can independently troubleshoot, repair, and maintain a wide variety of facility systems while also serving as a technical resource and mentor to other maintenance technicians.

The ideal candidate will have strong experience with HVAC, mechanical, electrical, water, steam, and utility systems and be comfortable handling a broad range of responsibilities. This is a general facilities maintenance role where priorities may vary significantly from day to day—from troubleshooting critical HVAC or utility systems to addressing general building maintenance needs. What You'll Do

• Serve as a technical lead and subject matter expert for facility maintenance activities.
• Provide technical guidance, mentorship, and knowledge sharing to maintenance technicians.
• Perform hands-on maintenance, troubleshooting, repair, and preventive maintenance on facility infrastructure and building systems.
• Maintain and troubleshoot HVAC systems and related equipment.
• Work with refrigerants, purified and deionized water systems, steam systems, and electrical components.
• Maintain, troubleshoot, and repair water generation, purification, and filtration systems.
• Perform preventive and corrective maintenance on HVAC systems, steam boilers, pumps, valves, piping, filtration systems, pressure vessels, and electrical components.
• Independently diagnose mechanical, electrical, plumbing, and general facility maintenance issues.
• Read and interpret schematics, blueprints, wiring diagrams, P&IDs, and technical manuals.
• Support manufacturing operations by minimizing downtime and ensuring critical facility systems remain operational.
• Perform general building maintenance and repairs as needed.
• Coordinate and manage third-party vendors and contractors for specialized repairs and services.
• Maintain accurate maintenance records, equipment logs, and preventive maintenance documentation within a CMMS system.
• Participate in facility improvement projects, equipment upgrades, and system commissioning.
• Participate in an on-call rotation to respond to after-hours emergencies and critical utility alarms.

What You'll Bring

• Current Universal HVAC Certification is mandatory and required for consideration.
• High school diploma or equivalent.
• Minimum of 6 years of industrial facilities maintenance experience, or an Associate degree with 5+ years of related experience.
• Strong hands-on experience maintaining, troubleshooting, and repairing HVAC systems.
• Demonstrated technical experience working with refrigerants, purified or deionized water systems, steam, electrical, and mechanical systems.
• Strong troubleshooting and diagnostic skills across mechanical, electrical, plumbing, HVAC, and utility systems.
• Ability to independently identify equipment or facility issues and perform appropriate repairs.
• Ability to read and interpret schematics, wiring diagrams, P&IDs, blueprints, and technical drawings.
• Experience using CMMS systems for maintenance documentation and work order management.
• Experience coordinating and working with third-party vendors and contractors.
• Excellent communication skills and the ability to provide technical guidance and mentor other technicians.
• Strong organizational skills and the ability to manage changing priorities.

Preferred Qualifications

• Experience working in a regulated environment, including Life Sciences, biotechnology, pharmaceutical, medical device, laboratory, or manufacturing environments.
• Experience supporting facilities with complex mechanical, utility, and critical infrastructure systems.
• Knowledge of GMP or other regulated maintenance and documentation requirements.
• Previous experience serving as a lead technician or mentoring junior maintenance personnel.

Note: Experience in a regulated environment is highly desired; however, candidates without this background will still be considered if they possess the required hands-on technical expertise and Universal HVAC Certification.

Senior Administrative Assistant – Urgently hiring in Irvine!

Job Title: Senior Administrative Assistant Pay: $35.00–$38.00 per hour Hours: 8:30am-5:00pm, Monday–Friday Start Date: ASAP

Looking for a fulfilling role supporting a professional corporate team? Join a dynamic company in Irvine, CA as a Senior Administrative Assistant and make a positive impact every day.

As a Senior Administrative Assistant, you'll play a key role in ensuring smooth daily operations across multiple departments. You'll work closely with team members to keep schedules organized, assist with meetings and events, and help maintain an efficient office environment. Your proactive support will be vital to keeping everything running seamlessly.

What You'll Do As a Senior Administrative Assistant, you will be responsible for

• Providing day-to-day administrative support to multiple team members and departments. • Coordinating calendars, meetings, conference rooms, and other scheduling needs. • Assisting with meeting preparation, correspondence, documents, reports, and presentations. • Coordinating and ordering team lunches twice per week, including gathering orders, working with restaurants/vendors, coordinating delivery, and ensuring accuracy and timeliness. • Assisting with planning and coordinating internal meetings, team events, and office activities. • Maintaining organized electronic and physical files and administrative records. • Preparing and processing expense reports, invoices, and other administrative documentation. • Communicating professionally with employees, vendors, visitors, and external contacts. • Helping coordinate office supplies and general office needs. • Providing coverage and administrative support to team members as priorities evolve. • Handling confidential and sensitive information with professionalism and discretion. • Assisting with special projects and additional administrative duties as needed.

What You'll Bring The ideal candidate for this role will have

• 3+ years of administrative support experience, with senior-level experience preferred. • Proven ability supporting multiple individuals or a team in a professional corporate setting. • Strong organizational and time-management skills, with a knack for managing competing priorities. • Excellent written and verbal communication skills. • Sharp attention to detail and follow-through. • Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint. • Experience coordinating meetings, meals, vendors, and office logistics. • A professional, dependable, proactive attitude with a willingness to assist wherever needed. • Ability to handle confidential information with good judgment and discretion.

Why Join Us in Irvine?

• Opportunities to support a collaborative and professional team.
• A dynamic work environment that values proactive support and organization.
• Enjoy affordable health and prescription coverage with no waiting period.
• Benefits offered by the employer once hired permanently.
• Retirement plan options: 401k/Pension (if applicable).

Location & Schedule This position is on-site in Irvine and offers standard daytime hours, Monday through Friday.

Ready to Take the Next Step? If you're ready to start a rewarding career as a Senior Administrative Assistant in Irvine, apply today or contact our recruiting team to learn more. Don't wait, we're hiring now!

Warehouse Associate — Urgently hiring in Irvine, CA!

Job Title: Warehouse Associate

Pay: $20.00 per hour Hours: 7:00 AM – 3:30 PM (Monday-Friday) Start Date: ASAP

Looking for a rewarding role with growth opportunities? Join a supportive, team-oriented environment in Irvine, California, as a Warehouse Associate and help keep operations running smoothly. This is an excellent chance to develop your warehouse skills in a professional setting with plenty of room for advancement.

As a Warehouse Associate, you'll play a vital role in supporting daily warehouse functions, ensuring a clean and organized workspace, and maintaining safety standards. You'll work closely with your team and supervisors to meet department goals and deliver exceptional results.

What You'll Do

As a Warehouse Associate, you will be responsible for:

• Performing warehouse clean-up tasks and maintaining a safe, organized environment
• Receiving vessels, inspecting for damages, and cleaning for quality assurance inspections
• Reporting any damage or issues, completing write-ups, and forwarding reports to the Quality Assurance department
• Moving materials and inventory efficiently within the warehouse using proper handling techniques
• Cross-training in various warehouse areas to support team flexibility
• Supporting overall departmental goals through additional tasks as needed
• Adhering to safety guidelines and wearing provided PPE at all times
• Communicating with team members and leadership regarding warehouse status and urgent matters promptly

What You'll Bring

The ideal candidate for this role will have:

• A high school diploma or GED
• At least 1 year of warehouse experience or a related environment
• Strong attention to detail and organizational skills
• Ability to bend, lift, stoop, and reach overhead comfortably
• Effective communication skills to keep team members informed
• Reliability and flexibility to work overtime and on weekends when needed
• Respect for team dynamics, leadership, and safety protocols
• Bilingual skills are a plus but not required

Why Join Us in Irvine?

• Enjoy a competitive hourly pay of $20 and opportunities for overtime
• Work in a clean, modern, and supportive work environment focused on safety and teamwork
• Potential for career growth within a reputable organization
• Benefit from comprehensive health coverage, including prescriptions, with no waiting period
• Access to employer-sponsored benefits once hired on permanently
• Build your skills and expand your professional network in a thriving industry hub

Location & Schedule

This is an on-site position based in Irvine, California, offering standard daytime hours from Monday to Friday.

Ready to Take the Next Step?

If you’re eager to start a rewarding career as a Warehouse Associate in Irvine, CA, apply today or contact our recruiting team to learn more. We’re hiring now—don’t miss this opportunity to grow your career with us!

Executive Assistant to the CEO — Urgently hiring in Irvine!

Job Title: Executive Assistant to the CEO Pay: $110,000- $125,000 per year Hours: 8:30am-5:00pm (Monday–Friday)  Start Date: ASAP Be the Strategic Partner Behind Executive Success

We are seeking an exceptional Executive Assistant with 10+ years of experience supporting C-level executives in publicly traded, product-driven, and intellectual property (IP)-focused organizations. This is more than a traditional administrative role—it is an opportunity to serve as a trusted business partner to the CEO, helping drive organizational efficiency, executive effectiveness, and strategic execution.

The ideal candidate is highly organized, proactive, resourceful, and thrives in a fast-paced environment where priorities shift quickly. You possess impeccable judgment, exceptional attention to detail, and the ability to anticipate needs before they arise. You are comfortable managing highly confidential information and interacting with executive leadership, Board members, investors, customers, and business partners with professionalism and discretion. Key Responsibilities

As the Executive Assistant to the CEO, you will:

• Serve as a trusted strategic partner, managing the CEO's daily priorities to maximize productivity and effectiveness.
• Own a highly complex executive calendar, balancing competing priorities while anticipating scheduling conflicts and business needs.
• Coordinate domestic and international travel, including detailed itineraries, logistics, accommodations, visas (when applicable), and expense reporting.
• Prepare executive correspondence, presentations, reports, briefing materials, agendas, and other high-quality communications.
• Support Board of Directors meetings by coordinating logistics, preparing meeting materials, and ensuring timely distribution of confidential documents.
• Act as the primary liaison between the CEO and internal leadership, employees, customers, investors, legal counsel, and external business partners.
• Screen communications, prioritize requests, and exercise sound judgment in determining appropriate responses and escalation.
• Coordinate executive meetings, leadership off-sites, and company events while tracking action items and ensuring timely follow-up.
• Assist with strategic initiatives, cross-functional projects, and special assignments requiring executive-level coordination.
• Manage confidential business information with the highest level of integrity, professionalism, and discretion.
• Improve administrative processes and identify opportunities to increase executive and organizational efficiency.

Qualifications

The successful candidate will have:

• 10+ years of Executive Assistant experience supporting C-suite executives, preferably CEOs, within publicly traded companies.
• Experience supporting executives in product-based, technology, manufacturing, consumer products, medical device, life sciences, or intellectual property-focused organizations.
• Demonstrated experience working with Boards of Directors, executive leadership teams, and external stakeholders.
• Proven ability to manage multiple high-priority initiatives simultaneously while maintaining exceptional accuracy and attention to detail.
• Outstanding organizational, project management, and problem-solving skills.
• Excellent written and verbal communication skills with strong executive presence.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, PowerPoint, and Excel.
• Experience with Google Workspace, virtual meeting platforms, expense management systems, and calendar management tools.
• Ability to anticipate executive needs, work independently, and make sound decisions with minimal direction.
• High emotional intelligence, professionalism, and the ability to build trusted relationships across all levels of the organization.
• Bachelor's degree required.

What Makes You Successful

You are someone who:

• Anticipates needs rather than reacts to them.
• Maintains absolute confidentiality and exercises exceptional judgment.
• Thrives under pressure while remaining calm, organized, and solution-oriented.
• Communicates with confidence, professionalism, and diplomacy.
• Takes ownership, follows through, and consistently delivers results.
• Enjoys partnering with executive leadership to help move the business forward.

Why Join Us?

This is an opportunity to become a valued strategic partner to an accomplished CEO and executive leadership team within a dynamic, growth-oriented organization. Your contributions will directly impact executive effectiveness, operational excellence, and the continued success of the business. If you are an experienced Executive Assistant who excels in high-performance environments and is looking for a long-term career opportunity where your expertise is recognized and valued, we encourage you to apply.