Gena Monroy

Part Time HR Administrative Assistant — Urgently hiring in Irvine!

Job Title: Part Time HR Administrative Assistant

Looking for a flexible, supportive role that offers valuable HR experience? Join a vibrant Human Resources team as a Part Time HR Administrative Assistant in Irvine, CA, and make a positive impact every day.

As a Part Time HR Administrative Assistant, you'll play a key role in supporting the HR department's daily operations. You'll work closely with an experienced HR professional to keep things organized and ensure seamless onboarding and administrative processes.

• Providing general administrative support to the HR team
• Filing, organizing, and maintaining confidential employee records and documents
• Processing incoming and outgoing mail, and making copies of HR documents
• Welcoming new hires and assisting with onboarding, including preparing welcome materials and swag bags
• Supporting HR projects, research, and special assignments as needed
• Preparing and organizing paperwork related to new hire onboarding, employee terminations, LOA documentation, and LSA administration
• Helping maintain HR checklists and ensuring documentation is complete and organized
• Coordinating and overseeing weekly employee lunches
• Performing other administrative duties as assigned

• 2+ years of experience in HR, benefits or administrative roles 
• Excellent attention to detail and organizational skills
• Ability to maintain confidentiality and handle sensitive information with discretion
• Strong written and verbal communication skills
• A positive attitude with a proactive approach
• Team-oriented mindset with a customer-service focus
• Proficiency in Microsoft Word and Excel

• Gain valuable HR administrative experience in a collaborative environment
• Enjoy a supportive team and dynamic work setting
• Flexible part-time schedule to accommodate your needs
• Opportunity to contribute meaningfully to HR functions and projects
• Competitive hourly rate with room for growth

Ready to Take the Next Step?

Customer Service Representative – SAP Order Management — Urgently hiring in Irvine, CA!

Job Title: Customer Service Representative

Looking for a professional with a passion for customer service and SAP order management? Join a dynamic team in Irvine, CA, as a Customer Service Representative and make an impact every day. You'll work closely with internal teams, customers, and logistics partners to ensure smooth order processing and delivery, contributing to a high-performance environment.

As a Customer Service Representative, you'll be the key point of contact for order processing, customer support, and issue resolution. You’ll collaborate with various departments to deliver outstanding service and streamline operations, all while maintaining accurate documentation and fostering positive relationships.

What You'll Do

• Processing and confirming customer purchase orders using SAP
• Supporting Regional Account Managers with order processing and customer inquiries
• Managing sales orders, backorders, inventory inquiries, and shipment coordination
• Providing customers with order confirmations, tracking updates, pricing, and delivery details
• Handling returns, cancellations, shortages, freight claims, and Sales Return Authorizations (SRA)
• Generating shipping documents such as Bills of Lading, commercial invoices, and shipping labels
• Coordinating with freight carriers to ensure timely, cost-effective deliveries
• Partnering with warehouse, sales, and internal teams to facilitate order fulfillment
• Maintaining accurate records, invoices, and documentation
• Delivering prompt, professional resolution to customer inquiries and issues

What You'll Bring

• Proven hands-on SAP experience with order management, customer service, inventory inquiries, or returns processing
• 5+ years of experience in customer service, order management, account coordination, or sales support
• Experience working in manufacturing, distribution, or industrial environments
• Success managing high-volume customer accounts and purchase orders
• Strong communication, organizational, and problem-solving skills
• Excellent attention to detail with the ability to multitask in a fast-paced setting
• Proficiency in Microsoft Word, Excel, Outlook, and data entry
• Experience with FedEx, freight logistics, Bills of Lading, and commercial invoices (preferred)
• Strong customer service, conflict resolution, and relationship-building skills
• Bachelor’s degree preferred, or equivalent work experience

Why Join Us in Irvine?

• Collaborative and supportive team environment
• Opportunities to utilize and grow your SAP expertise
• Stable company with long-term career growth
• Make a direct impact by delivering exceptional customer experiences every day
• Enjoy benefits offered once hired permanently

Location & Schedule:

Ready to Take the Next Step?

Facilities Maintenance Technician IV – Lead Level — Urgently hiring in Irvine!

Job Title: Facilities Maintenance Technician IV

Looking for a career that offers growth and leadership opportunities? Join a dynamic manufacturing environment as a Facilities Maintenance Technician IV in Irvine, CA, and make an impact every day.

As a Facilities Maintenance Technician IV – Lead, you'll support critical facility infrastructure and manufacturing operations. You’ll work closely with the maintenance team to ensure that complex systems run smoothly, providing technical guidance, mentorship, and hands-on expertise. This role is perfect for a skilled technician who thrives on problem-solving, project ownership, and team development. The ideal candidate will have extensive experience with deionized water systems, filtration, purification, and utilities within regulated environments such as Life Sciences, pharmaceuticals, biotech, or medical device manufacturing.

What You'll Do

• Serving as a technical lead and subject matter expert for facility maintenance activities.
• Providing guidance, mentorship, and knowledge sharing to maintenance technicians.
• Maintaining, troubleshooting, and repairing deionized (DI) water generation, purification, and filtration systems to ensure reliable operation and high water quality.
• Performing preventive and corrective maintenance on equipment such as HVAC systems, steam boilers, water systems, and electrical components.
• Reading and interpreting schematics, blueprints, wiring diagrams, and technical manuals for troubleshooting and repairs.
• Diagnosing issues with pumps, valves, piping, pressure vessels, filters, and related equipment.
• Documenting maintenance activities and equipment logs in CMMS systems, ensuring compliance with GMP or other regulated standards.
• Supporting manufacturing operations by minimizing downtime and ensuring facility systems are operational.
• Participating in facility improvement projects, contractor coordination, and system upgrades.
• Overseeing spare parts inventory, equipment commissioning, and support for system asset retirement.
• Taking part in the on-call rotation (1 week every 5 weeks) to respond to after-hours emergencies and critical utility alarms.

• High school diploma or equivalent.
• Minimum of 6 years of industrial facilities maintenance experience, or an Associate degree with 5+ years of related experience.
• Hands-on experience maintaining deionized water generation, purification, and filtration systems.
• Strong troubleshooting skills for mechanical, electrical, and utility systems.
• Ability to read and interpret schematics, wiring diagrams, P&IDs, and technical drawings.
• Experience using CMMS for maintenance documentation.
• Excellent communication skills and the ability to mentor others.

• Competitive salary range of $83,400 – $116,000 annually, commensurate with experience.
• Opportunities for professional growth and leadership development.
• Work with cutting-edge technology and industry-leading systems.
• Enjoy comprehensive health and prescription coverage with no waiting period.
• Benefits offered by the employer once hired permanently.
• Retirement plan options including 401(k) or pension plans.

Resident Support Manager — Urgently hiring in Brentwood!

Job Title: Resident Support Manager

Looking for a rewarding career in property management? Join our dynamic team as a Resident Support Manager in Brentwood, TN, and make a real impact on residents' lives every day.

As a Resident Support Manager, you'll serve as the go-to person for residents, ensuring they have a seamless, positive experience from move-in to move-out. You'll collaborate with internal teams and provide top-notch service that promotes satisfaction, retention, and community engagement.

What You'll Do

• Being the main point of contact for assigned residents and addressing their needs and concerns
• Resolving resident escalations with professionalism and empathy
• Coordinating move-in activities, including lease signing, onboarding, utility setup, and move-in follow-up
• Assisting residents with transfer and move-out procedures to ensure a smooth transition
• Monitoring resident satisfaction surveys and following up on issues promptly
• Managing maintenance requests and ensuring timely resolution
• Supporting lease compliance, HOA requirements, and effective communication with residents
• Maintaining accurate resident records and processing transactions using Yardi or similar software
• Preparing reports and working with teams to continuously enhance the resident experience
• Ensuring compliance with Fair Housing laws and company policies

What You'll Bring

• At least 2+ years of experience in property management, leasing, resident services, customer service, hospitality, or related fields
• Excellent communication, customer service, and conflict resolution skills
• Strong organizational skills with the ability to juggle multiple priorities effectively
• Proficiency in Microsoft Office (Outlook, Word, Excel, Teams)
• Ability to work independently while collaborating within a team environment
• Residential property management experience (preferred)
• Familiarity with Yardi or similar property management software (preferred)
• Knowledge of Fair Housing laws and HOA compliance (preferred)

Why Join Us in Brentwood?

• Join a collaborative and supportive property management team focused on resident satisfaction
• Opportunity to develop your career in a thriving organization
• Enjoy a friendly work environment that values your contributions
• Benefit from comprehensive employer-sponsored benefits once hired permanently
• Access to ongoing training and professional development opportunities

Location & Schedule:

Ready to Take the Next Step?

Training and Events Coordinator — Urgently hiring in Irvine!

Job Title: Training and Events Coordinator

Looking for a rewarding opportunity to support training programs and create memorable event experiences? Join a dynamic team in Irvine, CA, as a Training and Events Coordinator and make an impact every day.

As a Training and Events Coordinator, you'll be the heartbeat of our internal training academies, supporting our sales teams, trainers, and internal/external customers. You'll coordinate logistics, manage detailed records, and ensure every training and event runs smoothly. Your proactive approach will help deliver exceptional customer service and contribute to organizational growth.

What You’ll Do

• Planning and executing logistics for training sessions at the Irvine training academy, including participant registration, scheduling, hotel accommodations, meals, and transportation arrangements
• Managing logistics for customer training groups, including travel coordination, meals, beverages, and entertainment as needed
• Providing administrative support to trainers and training teams for seamless program delivery
• Promptly responding to internal and external customer inquiries with professionalism
• Supporting follow-up activities such as distributing training certificates, manuals, parts kits, and collecting feedback surveys

What You’ll Bring

• 2-4 years of administrative and event coordination experience
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
• Experience with project management or workflow tools, preferably Monday.com
• Strong organizational skills with the ability to juggle multiple priorities
• Excellent written and verbal communication skills
• Outstanding customer service and interpersonal skills
• Ability to work independently, take initiative, and maintain accuracy in a fast-paced environment
• Problem-solving skills with a positive attitude

Preferred qualifications include:

• Associate or Bachelor’s degree in a related field
• Experience supporting training programs, conferences, or events
• Experience coordinating travel, accommodations, and event logistics
• Familiarity with learning management systems (LMS) and registration platforms
• Background in HVAC, plumbing, construction, or related industries is a bonus

Why Join Us in Irvine?

• Opportunity to support meaningful training and professional development initiatives
• Collaborative, team-oriented environment
• Access to resources and tools to succeed in your role
• Enjoy affordable health and prescription coverage with no waiting period
• Benefits offered by the employer once hired permanently

Location & Schedule:

Ready to Take the Next Step?

Senior Accounting Clerk — Urgently hiring in Irvine!

Job Title: Senior Accounting Clerk

Looking for a career-building opportunity with a respected public utility? Join our team as a Senior Accounting Clerk in Irvine, CA, and support essential financial operations while advancing your accounting expertise. This temporary role offers a chance to work with a collaborative organization committed to operational excellence, employee growth, and community service.

As a Senior Accounting Clerk, you’ll be responsible for managing crucial accounting functions to ensure accuracy and efficiency across financial processes. You will work independently but as part of a supportive Finance team, exercising sound judgment and initiative to keep operations running smoothly.

What You’ll Do

• Processing accounts payable invoices and maintaining accurate records
• Reviewing and processing internal and external payment documentation
• Handling wire transfers, including payroll-related transactions, through the Accounts Payable sub-ledger
• Reviewing and processing employee expense reimbursements
• Performing invoice corrections, purchase order adjustments, and coding updates
• Preparing quarterly FPPC reporting and tracking lobbying hours
• Performing account analysis and general ledger reconciliations
• Preparing year-end 1099 reporting
• Assisting with audit schedules and supporting year-end audits
• Maintaining organized financial records and files
• Responding to vendor and internal department inquiries
• Ensuring compliance with accounting procedures and internal controls
• Following safety policies and performing related duties as assigned

What You’ll Bring

• Associate degree (or equivalent) with coursework in Accounting
• Bachelor’s degree in Accounting, Business Administration, Finance, or related field preferred
• Four or more years of general accounting experience
• Experience processing and reconciling cash receipts/payments for a utility or public agency
• Experience with accounts payable, general ledger reconciliations, and financial reporting
• Proficiency in 10-key by touch
• Experience with Oracle Enterprise Business Suite R12 (Payables & General Ledger)
• Advanced skills in Microsoft Excel and Word
• Ability to create detailed spreadsheets, amortization schedules, and financial reports using advanced Excel functions

Preferred Experience

• Experience in water, wastewater, electric, gas, or other utility environments
• Knowledge of utility cash receipts and customer payment processing
• Cash balancing, daily deposits, and payment reconciliation
• General ledger reconciliations and month-end closing
• Understanding of public sector accounting practices and internal controls
• Year-end reporting, including 1099 prep and audit support

We’re Looking For Someone Who:

• Has exceptional attention to detail and accuracy
• Can manage multiple priorities while meeting deadlines
• Exercises sound judgment and works independently with minimal supervision
• Communicates professionally with vendors and internal teams
• Possesses strong analytical and problem-solving skills
• Maintains confidentiality when handling sensitive financial information
• Thrives in a collaborative, team-oriented environment

Knowledge & Skills

• Accounts payable and general ledger processes in a utility setting
• Cash receipt, payment processing, and reconciliation
• Oracle EBS R12, Payables, & GL system expertise
• Microsoft Office Suite, especially advanced Excel skills
• Strong mathematical aptitude and analytical mindset
• Excellent communication skills, both written and verbal
• Effective organizational and time management abilities

Apply Today