Bend, OR, United States
We are looking for a receptionist / administrative assistant to work in our Bend office and support our team of accountants with daily administrative support of the office!
Job Responsibilities
- Answer phones in a professional manner using a multi–line phones system, and routing calls as necessary
- Greet clients and visitors with a positive, helpful attitude
- Schedule conference rooms
- Set up, break down, organize, and maintain conference rooms and classrooms
- Notifies company personnel of visitor arrival.
- Keeps a safe and clean reception area by complying with procedures, rules, and regulations.
- Contributes to team effort by accomplishing related results as needed.
- Handling mail and other related duties
- Tax return assembly
- Format, proof-read, and assemble client financial statements (includes document formatting in Microsoft Word & Excel)
- Typing correspondence; including large mail merge documents
- Assisting with a variety of administrative tasks including
- Sending faxes
- Scanning
- Copying documents
- Updating client address and phone numbers in database
- Assist in planning firm events, meetings, luncheons
- Other duties as required
Qualifications / Skills
- Telephone reception skills
- Excellent communication skills, both verbal and written
- Active listening
- High degree of professionalism, including both appearance and general demeanor
- Customer focused
- Highly organized multitasker who works well in fast-paced environment
- Excellent time management skills
- Handles pressure well with strong ability to remain calm and patient as well as make quick decisions when necessary
- Prior administrative or clerical experience preferred
- Proficient with Microsoft Office Suite
- Willingness to learn and grow with the firm
We are looking for someone who is friendly, reliable, trustworthy, competent, with a can-do positive attitude. Candidate must be comfortable with technology, willing to solve problems on their own, able to multi-task efficiently, have an eye for detail, a willingness to grow, and work well with others. Prior accounting firm experience helpful. Three years’ experience working in an office environment a plus.
Hours will be 12pm - 5pm Monday through Thursday and 8am - 5pm on Friday
Job Type: Full-time
Pay: $18.00 per hour
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