Todd Olney

leading environmental research organization, has an excellent opportunity for a Business Office Assistant to join their team. Day shift, competitive benefits, and a collaborative work environment. Apply today!

Duties and Responsibilities for Business Office Assistant:

• Provide assistance for Grant and Contract Administration; track and apply expenses in appropriate general ledger accounts and apply to appropriate revenue sources
• Provide basic accounting assistance as needed; reviewing and approving expenses in Accounts Payable, using Tallie, DIVVY and BILL.com platforms.
• Serve as a confidential, proactive member of the Business Affairs Team by exercising a high level of personal initiative and responsibility; projecting professionalism in contact with staff members, member company representatives, and others; and providing error-free support, records management, accounts review, among others.
• Provide administrative and HR support
• Produce and maintain detailed Excel spreadsheets as needed for the business office.
• Undertake additional activities as assigned, including assistance with grants and agreements.

Skills and Qualifications for Business Office Assistant:

• Bachelor’s degree, or at least 5 years of related experience in office administration, bookkeeping/accounting, and/or contract/grants assistance demonstrating increasing levels of responsibility and accomplishment.
• Basic Bookkeeping/accounting skills
• Ability to organize multiple complex tasks and deliver error free work products in a timely manner.
• Familiarity with Microsoft Office Applications (including Microsoft Word, Excel, and PowerPoint) for word processing and spreadsheet applications.
• Demonstrable knowledge of standard office procedures and policies, office equipment operation, and English grammar and syntax.
• Familiarity with the DIVVY, Bill.com, Tallie, and Intacct preferred
• Knowledge of Federal or state Grant and cooperative agreements, contract procedures, requirements and platforms preferred.

Job Details for Business Office Assistant:

• Temp-Hire
• Shift: Mon-Fri 8:00am - 5:00pm, or 9:00am - 6:00pm
• $20/hr - $31.70/hr depending on experience 

• Health Care Benefit Package (Medical, Dental, Vision, HSA w/ employer contribution)
• 401(k) plan with employer match
• Dependent Care FSA
• Life, Supplemental Life, Disability, and Accidental Death & Dismemberment Insurance
• Supplemental Accident and Critical Insurance Available
• Identity Theft Protection
• Paid Vacation/Sick/Holiday