Jason Steele

Join Our Team as a Front Office Coordinator in Albany, OR! — Urgently hiring Front Office Coordinator in Albany!

Job Title: Front Office Coordinator

Pay: $17.00 -$18.00 Hours: Full-Time | Monday–Friday | 8:00 AM – 5:00 PM Start Date: ASAP

Looking for a rewarding role in a thriving work environment? Join a dynamic production organization as a Front Office Coordinator in Albany, OR, and make an impact every day! As a Front Office Coordinator, you’ll play a key role in supporting daily operations, providing exceptional service to customers, and ensuring seamless communication across departments. You’ll work closely with sales, production, and leadership teams to deliver results that truly matter.

What You’ll Do:

As a Front Office Coordinator, you will be responsible for:

• Greeting customers, visitors, and delivery drivers with professionalism and warmth.
• Answering phones and emails promptly; routing inquiries and following up as needed.
• Assisting with estimates and quotes using approved pricing and intake information.
• Creating and maintaining accurate work orders, job tickets, and CRM records.
• Coordinating communication between customers, sales, and the production floor.
• Preparing invoices, accepting payments, issuing receipts, and notifying customers when orders are ready.
• Maintaining organized records for quotes, invoices, and customer correspondence.
• Supporting daily office operations, including supply ordering, filing, and general administrative tasks.
• Keeping the front desk and lobby area organized and welcoming.

What You’ll Bring:

The ideal candidate for this role will have:

• Front desk and customer service experience (required).
• Strong customer communication and interpersonal skills.
• Exceptional attention to detail and accuracy — a must.
• Solid computer skills, including data entry and navigating multiple systems.
• Ability to multitask and stay organized in a fast-paced environment.
• A professional, friendly, and dependable work style.

Preferred Experience:

• Familiarity with work orders, invoicing, or job intake processes.
• Experience in a manufacturing or production-related environment.

Why Join Us in Albany?

• Competitive hourly pay ($18–$20/hr DOE).
• Stable weekday schedule with consistent hours.
• Enjoy a variety of daily responsibilities that keep your work engaging.
• Join a supportive team culture focused on collaboration and success.
• Access to affordable health and prescription coverage with no waiting period (upon permanent hiring).
• Opportunity to participate in a retirement plan: 401k/Pension (if applicable).

Location & Schedule:

This position is on-site in Albany, OR, and offers a consistent full-time schedule.

Ready to Take the Next Step?

If you’re ready to start a rewarding career as a Front Office Coordinator in Albany, apply today or contact our recruiting team to learn more. Don’t wait; we’re hiring now!