Caitlin Little

Administrative Assistant 

A long standing and highly regarded, not-for-profit, charitable organization that specializes in Mental Health Service Provision is seeking an Administrative Assistant! Need help applying? Call us at 541-746-6200!

Duties and Responsibilities for Administrative Assistant 

• Open and/or close office daily
• Answer phones and direct calls
• Receive and direct visitors, staff, and participants
• Implement reception policies and procedures
• Process incoming mail
• Receive payments and maintain daily cash log
• Track receipt and distribution of participant checks
• Schedule appointments for assigned programs
• Cancel and reschedule appointments for absent staff

Skills and Qualifications for Administrative Assistant 

• Professional interpersonal skills, including the ability to maintain professionalism when interacting with agitated or angry individuals
• Ability to communicate appropriately with staff and clients, including individuals with severe mental health symptoms (grounded, resilient, unflappable, non-reactive)
• Strong organizational and time-management skills, including the ability to manage work flow and prioritize tasks to meet deadlines
•  Accurate data entry, including high attention to detail and the ability to self-monitor for errors
• Ability to operate typical office equipment and software programs, including MS Office and medical records system
• Ability to understand and follow agency policies and procedures
• Ability to work independently on assigned tasks, as well as collaboratively with other Assistants to ensure all tasks are completed
• Ability to set and maintain boundaries with staff and participants
• Ability to meet Universal Expectations of Employment
• Ability to perform physical requirements of the position, including lifting up to 20 pounds, standing, sitting, bending, kneeling, crouching, reaching, grasping, using fingers, tolerating strong odors, speaking, repetitive motion, extensive use of computer

Job Details for Administrative Assistant 

Temp-Hire Work Schedule:

Monday - Friday 8:30 AM - 5:00 PM * 1st Day start time 9:30 AM for orientation Pay Rate: $18.00 - $28.16/hour, DOE