Caitlin Little

We are seeking a highly organized and detail-oriented individual to join our team as a Bookkeeper. This role is perfect for someone who has current relevant experience with QuickBooks.

APPLY TODAY!

Key Responsibilities:

• Provide phone coverage for the office and respond to general questions and inquiries.
• Perform clerical administrative support within the organization.
• Compose general routine correspondence such as memorandums, letters, emails, and agendas as needed.
• Send and retrieve subcontractor packets of information to all new subcontractors, as well as maintain current records for all subcontractors via QuickBooks.
• Print out monthly credit card statements and reconcile them in QuickBooks.
• Print out monthly bank account statements and reconcile them in QuickBooks.
• Organize hard copies of receipts each week (ensure all documents are scanned into Dropbox, then hole-punched and filed into client folders).
• Assist the Owner with any tasks as needed.
• Ensure office supplies are stocked and organized, and notify the Office Manager when supplies are needed.
• Perform month-end financial reports and update spreadsheets.
• Maintain and track a variety of records, files, and spreadsheets as needed.
• Photocopy/scan documents and organize them as needed.
• Perform other clerical duties such as stuffing envelopes, filing, inventory, and organizing office supplies.
• Create job costing reports as needed.
• Tidy the office regularly.

Requirements:

• MUST BE FULLY Proficiency in QuickBooks and bookkeeping tasks. We do Skills testing 
• Ability to manage invoices and perform reconciliations.
• Tech-savvy with strong organizational and multitasking skills.
• Excellent communication skills and attention to detail.
• Office administrative experience is a plus.
• Ability to provide phone coverage on a multi-phone line.
• Experience with creating invoices.
• Accounts Receivable and Payable experience is required.

• Monday - Friday, no weekends! 
• $25/hr

This is a full-time position offering flexibility for the right candidate. If you are detail-oriented and eager to contribute to a growing team, we’d love to hear from you!