Selectemp

We are looking for a receptionist / administrative assistant to work in our Bend office and support our team of accountants with daily administrative support of the office!

Job Responsibilities

• Answer phones in a professional manner using a multi–line phones system, and routing calls as necessary
• Greet clients and visitors with a positive, helpful attitude
• Schedule conference rooms
• Set up, break down, organize, and maintain conference rooms and classrooms
• Notifies company personnel of visitor arrival.
• Keeps a safe and clean reception area by complying with procedures, rules, and regulations.
• Contributes to team effort by accomplishing related results as needed.
• Handling mail and other related duties
• Tax return assembly
• Format, proof-read, and assemble client financial statements (includes document formatting in Microsoft Word & Excel)
• Typing correspondence; including large mail merge documents
• Assisting with a variety of administrative tasks including
  • Sending faxes
  • Scanning
  • Copying documents
• Updating client address and phone numbers in database
• Assist in planning firm events, meetings, luncheons
• Other duties as required

Qualifications / Skills

• Telephone reception skills
• Excellent communication skills, both verbal and written
• Active listening
• High degree of professionalism, including both appearance and general demeanor
• Customer focused
• Highly organized multitasker who works well in fast-paced environment
• Excellent time management skills
• Handles pressure well with strong ability to remain calm and patient as well as make quick decisions when necessary
• Prior administrative or clerical experience preferred
• Proficient with Microsoft Office Suite
• Willingness to learn and grow with the firm

We are looking for someone who is friendly, reliable, trustworthy, competent, with a can-do positive attitude. Candidate must be comfortable with technology, willing to solve problems on their own, able to multi-task efficiently, have an eye for detail, a willingness to grow, and work well with others. Prior accounting firm experience helpful. Three years’ experience working in an office environment a plus.

Hours will be 12pm - 5pm Monday through Thursday and 8am - 5pm on Friday 

Job Type: Full-time

Pay: $18.00  per hour

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