Gena Monroy

Job Title: Temp Accounts Payable Clerk (Immediate Need)

Temp Accounts Payable Clerk Pay Range: $27.07 - $29.15

Temp Accounts Payable Clerk Schedule: 7:30am-5:00pm, Monday-Friday (30 hrs per week) 

Temp Accounts Payable Clerk Start Date: ASAP

We are seeking a Temp Accounts Payable Clerk  for a 6 month contract opportunity supporting a well-known Orange County based public agency.

Temp Accounts Payable Clerk Key Responsibilities: 

• Processes initial approval process for accounts payable; enters receiving documents and invoices into accounts payable module, verifies accuracy of invoices, packing slips, purchase orders, and inventory orders; resolves discrepancies; obtains documentation/signatures as necessary to ensure proper approval and verification has been met to pay all invoices.

• Prepares, maintains, and/or verifies a variety of accounting, financial, and statistical records, ledgers, logs, and files.

• Gathers and organizes data to assist staff in the preparation of reports and recommendations.

Temp Accounts Payable Clerk Skills and Experience:  

• Two (2) years of clerical and routine technical accounting experience involving the maintenance and posting of accounting, financial, and/or statistical records

• Great Plains experience is a plus 

• Netsuite experience desired

• Experience in Utility Billing is a plus

• Schedule: 8am-2pm Mon-Thurs, with a 30-minute lunch

If you believe you are a qualified candidate for our Temp Accounts Payable Clerk please click apply below to apply on our website!

We Customer Service Representatives for a 100% remote opportunity with a leader in electronic medical records retrieval! As a Customer Service Representative you will be responsible for placing calls to provider offices for audit purposes to obtain any missing medical documentation which will be entered into the company database. 

Customer Service Representatives Role and Responsibilities

• Perform outbound telephone calls and/or other means of contact with each facility to complete to retrieve medical records via fax, mail, through remote electronic medical record access or by scheduling a visit at the provider location

• Effectively communicate with team members and external providers to ensure adherence with challenging project timelines

• Complete additional tasks as required to support division

 

Customer Service Representatives Qualifications:

• Education: High school diploma

• 1+ years of call center experience within the healthcare/medical field desired

• Strong ability to handle fast paced training program

• Ability to type 40 WPM

• Medical terminology a plus

• Must have your own work equipment PC/Laptop, mouse and headset to work 100% remotely

• Must be computer savvy- familiar with Google Chrome and able to maneuver through multiple tabs

#HSIR

Job Title: Remote Customer Service Representatives

Remote Customer Service Representatives Schedule: Monday- Friday Training 12pm- 6pm (CST)

 Remote Customer Service RepresentativesStart Date: Thursday, February 15, 2024

We Customer Service Representatives for a 100% remote opportunity with a leader in electronic medical records retrieval! As a Customer Service Representative you will be responsible for placing calls to provider offices for audit purposes to obtain any missing medical documentation which will be entered into the company database. 

Customer Service Representatives Role and Responsibilities

• Perform outbound telephone calls and/or other means of contact with each facility to complete to retrieve medical records via fax, mail, through remote electronic medical record access or by scheduling a visit at the provider location

• Effectively communicate with team members and external providers to ensure adherence with challenging project timelines

• Complete additional tasks as required to support division

 

Customer Service Representatives Qualifications:

• Education: High school diploma

• 1+ years of call center experience within the healthcare/medical field desired

• Strong ability to handle fast paced training program

• Ability to type 40 WPM

• Medical terminology a plus

• Must have your own work equipment PC/Laptop, mouse and headset to work 100% remotely

• Must be computer savvy- familiar with Google Chrome and able to maneuver through multiple tabs

#HSIR

Job Title: HR Recruiter  (Immediate Need)

HR Recruiter Pay rate: $25-$30 hourly 

HR Recruiter Schedule : 8:00am-4:30pm 

HR Recruiter Start Date: ASAP

We are seeking an HR Recruiter for a 6+ month contract role with a local pharmaceutical manufacturer in Irvine! The HR Recruiter will be responsible for full cycle recruitment, and the onboarding of new talent!

The HR Recruiter Responsibilities:

• Screens and interviews appropriate candidates to present a qualified talent pool to hiring managers for final selection. 

• Evaluates candidates based on employment factors such as related experience, education and training, job-related assessments, skills, knowledge and abilities and other data pertinent to the selection and referral of candidates. 

• Engages with outside vendors to conduct background screening of finalists. Extends offers of employment, which may include negotiation within an approved level of authority.

• Serves as a strong representative of culture and direction and ensures a positive applicant experience. 

• Informs hiring managers of challenges sourcing or identifying qualified candidates. 

• Mitigates legal risk by following employment laws and escalates concerns. Updates applicant tracking system with applicant status. 

• Recommends strategic recruiting plans that will attract top talent and meet business objectives. 

• Updates and maintains the recruitment report.

• Ensures completion of new hire paperwork and disseminates appropriate information to Payroll and Benefits.

• Assists with handling employee inquiries regarding HR processes and procedures. Remains current on employment laws related to talent acquisition, and assists with updates to department procedures and applicant tracking system. 

• Performs miscellaneous job related duties as assigned.

 

The HR Recruiter Requirements:

• 2+ years of recruitment experience within a manufacturing environment

• Pharmaceutical industry experience is a +

• Bilingual Spanish/English preferred 

• Experience with ADP exp preferred 

• Intermediate MS Office skills

• Friendly, flexible, “Can do” attitude

• Strong communication skills both written and verbal

• Strong multi tasking, attention to detail

#HSIR

Job Title: Receiving Clerk

Receiving Clerk Employee Pay: $18.00 hourly

Receiving Clerk Employee Schedule: 8am- 4:30pm Monday - Friday

Receiving Clerk Employee: ASAP

We are seeking a Receiving Clerk for a temporary opportunity with our client, a local fulfillment and distribution company! The Receiving Clerk will be responsible for maintaining inventory counts and quality control procedures for incoming and outgoing product shipments. The Receiving Clerk duties include unloading delivery trucks and checking incoming shipments against product invoices, organizing and storing shipments until they receive outgoing order requests and notifying management personnel when they don’t have enough of a particular product to fulfill orders.

 

Receiving Clerk job responsibilities:

• Receiving and labeling product

• Prepare products to be received or shipped

• Match actual product to associated documentation, record transactions, print labels and distribute products to designated departments

• Prepare daily paperwork to send to the accounting department

• Perform work safely and in accordance with company safety standards and regulations

• Maintain cleanliness in receiving areas

• Performs other duties as assigned.

 

Receiving Clerk job requirements:

• 2-5 years of previous receiving experience

• Strong attention to detail

• Ability to prioritize and multitask

• Must be able to read, write and speak Spanish/English

• Experience operating heavy machinery, such as cherry picker and reach truck

• Ability to lift 25 pounds or more, as needed

• Ability to work extended hours and weekends

If you believe you are a qualified candidate for our Receiving Clerk, please click apply below to apply on our website!

 

#HSIR

Job Title: Office Assistant (Human Resources Dept.)

Pay Rate: $20 per hour Schedule: 10:00 AM – 3:00 PM, Monday - Thursday, 30-minute lunch (On site position) Start Date: ASAP! Hiring Immediately

Helpmates is seeking a detail-oriented part time Office Assistant for a contract opportunity in Orange County with our customer, a large government agency! The ideal Office Assistant will be a motivated individual who is interested in performing basic filing and clerical duties. The Office Assistant will be responsible to support the Human Resources department and act as the department’s first point of contact.

The part time Office Assistant (Human Resources) Responsibilities:

• Handle incoming telephone lines at the front desk of the Human Resources department • Putting files, digital or paper, into their proper locations • Search, sort and file materials • Process incoming and outgoing mail • Gathering and organizing files and documents, such as for reports • Process applications, invoices, forms, fiscal records, or reports to departments • Respond to inquiries via email and incoming telephone lines • Other general office duties as needed

The Office Assistant (Human Resources) Requirements:

• 1+ years of previous clerical experience • Comfortable with MS Office programs • Keen attention to the details • Excellent time management skills, multi-tasking skills • Ability to work independently, self-starter, positive attitude, “Go getter” • Hours are 10:00AM – 3:00 PM, Monday through Thursday

If you believe you are a qualified candidate for our part time Office Assistant role, please click apply below to apply on our website! role, please click apply below to apply on our website! 

#HSIR

Job Title: Inventory Control Supervisor

Inventory Control Supervisor Employee Pay: $23.00 hourly

Inventory Control Supervisor Schedule: 10am- 6:30pm Monday - Friday

Inventory Control Supervisor Start Date: ASAP

We are seeking a detail oriented Inventory Control Supervisor for a temporary to hire opportunity with our client, a local fulfillment and distribution company! The Inventory Control Supervisor will be responsible for managing the daily activities of client inventory ensuring inventory levels are stable and readily available to meet demands. The Inventory Control Supervisor will also be responsible to  manage a small team of 4-6 inventory control clerks ensuring daily activities are met.

Inventory Control Supervisor  job responsibilities:

• Stock inventory and supplies

• Cycle counts and quality checks

• Oversee a small team of 4-6 inventory control clerks ensuring daily activities are met

• Manage the inventory tracking system to record deliveries, shipments and stock levels

• Evaluate deliveries, shipments and product levels to improve inventory control procedures

• Analyzes daily product and supply levels to anticipate inventory problems and shortages

• Manages schedules of employees, deliveries and shipments to optimize operations

• Communicates with inventory employees to meet business goals and address personnel issues

• Proposes strategies to reduce costs and improve procedures of supply chain logistics

• Monitors demand and analyzes data to anticipate future supply and logistical needs

• Reports on inventory levels, supply chain progress, procedural efficiency and personnel issues to upper management

• Manages the recruitment and training of new inventory employees

• Other duties may be assigned, as needed

 

Inventory Control Supervisor job requirements:

• 5+ years of experience in logistics, warehouse, supply chain management 

• 5 years of experience as a Inventory Control Supervisor

• Experience working with inventory management software and forecasting strategies

• Experience conducting and tracking data analysis

• Must be Forklift certified

• Must have previous experience within the apparel industry

• Must be able to read, write and speak Spanish/English

• Must be able to work in a fast-paced environment w/ demonstrated ability to juggle multiple tasks

If you believe you are a qualified candidate for our Inventory Control Supervisor, please click apply below to apply on our website!

#HSIR

Job Title: Inventory Control Clerk

Inventory Control Clerk Employee Pay: $19.00 hourly

Inventory Control Clerk Employee Schedule: 10am- 6:30pm Monday - Friday

Inventory Control Clerk Start Date: ASAP

We are seeking a detail oriented Inventory Control Clerk for a temporary opportunity with our client, a local fulfillment and distribution company! The Inventory Control Clerk will be responsible for maintaining inventory record and inventory counts for incoming and outgoing product shipments. The Inventory Control Clerk will also be responsible to record purchases, maintain the WMS database, perform physical count of inventory, and reconcile actual stock count to computer-generated reports. 

Inventory Control Clerk job responsibilities:

• Perform Inventory cycle counts and quality checks

• Stock and distribute product and supplies

• Stock and transfer all inbound inventories and supplies to their proper locations

• Check inventory to ensure product is properly labeled (Item tags, box ID)

• Ensure and maintain facilities space is always clear/safe for items transfers

• Maintain and update records

• Report discrepancies between physical counts and computer (WMS) records

• Operate stand up and sit down fork lift trucks to convey, move or hoist materials to proper departments or areas.

 

Inventory Control Clerk job requirements:

• 3-5 years Inventory Control experience

• Excellent math and analytical skills

• Strong communication and interpersonal skills

• Ability to lift 25 pounds or more

• 3 years of Stand up and Sit-down forklift experience required

• Must be able to stand for long periods of time

• Must be able to read, write and speak Spanish/English

• Must have previous WMS (Warehouse Management Systems) computer experience 

• Must be able to drive a forklift (Not just sit down)

If you believe you are a qualified candidate for our Inventory Control Clerk, please click apply below to apply on our website!

#HSIR

Job Title: HR Manager (Immediate Need)

HR Manager Pay rate: $80K-$90K

HR Manager Schedule : 8:00am-5:00pm 

HR Manager Start Date: ASAP

We are seeking a Human Resources Manager for a direct hire opportunity with an industry leader in Orange County! The Human Resources Manager is solely  responsible for the administration, coordination and evaluation of the human resource functions at the customer site. 

The Human Resources Manager will be responsible to:

• Oversee and refine employee standards and procedures, using existing HR systems as well as improved or recommended processes

• Maintain and enhance employee benefits programs, including compensation, health insurance, expense reimbursement, 401K and vacation

• Assist with recruitment efforts, and prepare employees for their assignments by establishing and conducting orientation and training programs

• Process payroll via Paychex for 150+ employees both weekly and bi-weekly

• Ensure compliance with national and local HR regulations by conducting investigations and maintaining records

• Champion the onboarding process by ensuring that it's high-quality and up to date, and provide clarity and connection for employees so their roles serve the overall business vision

• Maintain management guidelines by preparing, updating, and recommending human-resources policies and procedures

• Handles employee relations issues and conducts exit interviews

• Establishes and maintains department records and reports. 

• Maintains site organization charts and employee directory. 

• Performs other related duties as required and assigned. 

 

The Human Resources Manager must possess the following:

• 3 years Human Resource experience

• A bachelor’s degree in human resources or related field

• Strong Microsoft Office, Paychex experience highly desirable.

• Bilingual (English/Spanish) is a +, not required

• This is a full-time position Monday through Friday 8am-5pm, 100% onsite

#HSIR