Gena Monroy

Job Title: Office Assistant (Human Resources Dept.)

Pay Rate: $20 per hour Schedule: 10:00 AM – 3:00 PM, Monday - Thursday, 30-minute lunch (On site position) Start Date: ASAP! Hiring Immediately

Helpmates is seeking a detail-oriented part time Office Assistant for a contract opportunity in Orange County with our customer, a large government agency! The ideal Office Assistant will be a motivated individual who is interested in performing basic filing and clerical duties. The Office Assistant will be responsible to support the Human Resources department and act as the department’s first point of contact.

The part time Office Assistant (Human Resources) Responsibilities:

• Handle incoming telephone lines at the front desk of the Human Resources department • Putting files, digital or paper, into their proper locations • Search, sort and file materials • Process incoming and outgoing mail • Gathering and organizing files and documents, such as for reports • Process applications, invoices, forms, fiscal records, or reports to departments • Respond to inquiries via email and incoming telephone lines • Other general office duties as needed

The Office Assistant (Human Resources) Requirements:

• 1+ years of previous clerical experience • Comfortable with MS Office programs • Keen attention to the details • Excellent time management skills, multi-tasking skills • Ability to work independently, self-starter, positive attitude, “Go getter” • Hours are 10:00AM – 3:00 PM, Monday through Thursday

If you believe you are a qualified candidate for our part time Office Assistant role, please click apply below to apply on our website! role, please click apply below to apply on our website! 

#HSIR

Job Title: Temp Accounts Payable Clerk (Immediate Need)

Temp Accounts Payable Clerk Pay Range: $23.74

Temp Accounts Payable Clerk Schedule: 8:00am-6:00pm, Monday-Thursday, 8:00am-5:00pm on Fridays with alternating Fridays off

Temp Accounts Payable Clerk Start Date: ASAP

We are seeking a Temp Accounts Payable Clerk  for a 6 month contract opportunity supporting a well-known Orange County based public agency!

 

Temp Accounts Payable Clerk Key Responsibilities: 

• Processes initial approval process for accounts payable; enters receiving documents and invoices into accounts payable module, verifies accuracy of invoices, packing slips, purchase orders, and inventory orders; resolves discrepancies; obtains documentation/signatures as necessary to ensure proper approval and verification has been met to pay all invoices.

• Ensures prompt and accurate payment to city vendors

• Responds to and reconciles discrepancies in payment documents

• Posts entries from supporting documents and records; and protects against unauthorized payments by following common purchasing and accounting practices and procedures.

•  Gathers and organizes data to assist staff in the preparation of reports and recommendations.

• Assists the public in person, by telephone and email. 

• Performs other functions as assigned.

Temp Accounts Payable Requirements:

• Two-Three (2-3) years of accounting experience involving the maintenance and posting of accounting, financial, and/or statistical records

• HS diploma required

• MS Office including Word, Excel, Outlook and Access

• Knowledge of purchasing and/or accounts payable practices and concepts; business English, arithmetic, and functional knowledge of accounting related documents; modern office practices and procedures.

• Strong attention to detail and use of correct grammar and spelling

• Strong communication skills both written and verbal

• Ability to establish and maintain cooperative relationships with city employees, vendors and the general public.

If you believe you are a qualified candidate for our Accounts Payable Clerk please click apply below to apply on our website!

#HSIR

Job Title: HR Assistant

Pay Rate: $24.00-$28.00 per hour Schedule: 7:30 AM – 5:30 PM, Monday - Friday, with alternating Fridays off (On site position) Start Date: ASAP! Hiring Immediately

Helpmates is seeking a detail-oriented HR Assistant for a contract opportunity in Orange County with our customer, a large government agency! The HR Assistant is responsible for assisting the Human Resources department with employee administration, management of personnel records and new hire administration!

The HR Assistant Responsibilities:

• Maintain, monitor and track various recruitments

• Maintain employee information and records using an HRIS and other HR related systems

• Assists with new hire administration through online Applicant Tracking System (ATS)

• Maintains employee, job requisition, I-9, worker’s compensation, and all other human resources files

• Prepare offer letters and memos, as directed. 

• Will perform data entry into the HRIS system

• Perform various general HR duties.

The HR Assistant Requirements:

• 2+ years of administrative experience supporting an HR department

• Intermediate MS Office skills including Word, Excel, Outlook

• Keen attention to the details

• Excellent time management skills, multi-tasking skills

• Ability to work independently, self-starter, positive attitude, “Go getter”
• Municipal HRIS experience, Public Sector HR experience, desired

• Hours are 7:30 AM – 5:30 PM, Monday - Friday, with alternating Fridays off (On site position)

#HSIR

Job Title: 2nd Shift Packaging

2nd Shift Packager Pay: $18.00 hourly

2nd Shift Packager Schedule: 4pm- 12:30am Monday - Friday

2nd Shift Packager Employee: ASAP

We are seeking 2nd shift Packagers for a temporary opportunity with our client, a local fulfillment and distribution company! The 2nd Shift Packager will be responsible to package products that have been pulled off the shelves to fulfill customer orders.

2nd Shift Packager job responsibilities:

• Pack merchandise that has been pulled off the shelves to fulfill customer orders.

• Accurately package, label, print invoice, and weigh items to be shipped to ensure proper shipment method and shipping charges.

• Scan, sort, and stock new merchandise to inventory shelves.

• Maintain a clean and neat working station (includes, sanitizing all touch points of the workstation)

2nd Shift Packager job requirements:

• 2+ year packaging experience within an fulfillment environment using WMS software

• Must have experience in the apparel industry

• Must be able to stand for long periods of time

• Must be able to read, write and speak Spanish/English

• Must have basic computer skills

• Must be able to work in a fast-paced environment w/ demonstrated ability to juggle multiple tasks

• Dependable, Team player

If you believe you are a qualified candidate for our 2nd Shift Packager, please click apply below to apply on our website!

#HSIR

Job Title: 2nd Shift Inventory Control Clerk

2nd Shift Inventory Control Clerk Employee Pay: $20.00 hourly

2nd Shift Inventory Control Clerk Employee Schedule: 4pm- 12:30am Monday - Friday

2nd Shift Inventory Control Clerk Start Date: ASAP

We are seeking a detail oriented 2nd Shift Inventory Control Clerk for a temporary opportunity with our client, a local fulfillment and distribution company! The 2nd Shift Inventory Control Clerk will be responsible for maintaining inventory record and inventory counts for incoming and outgoing product shipments. The 2nd Shift Inventory Control Clerk will also be responsible to record purchases, maintain the WMS database, perform physical count of inventory, and reconcile actual stock count to computer-generated reports. 

2nd Shift Inventory Control Clerk job responsibilities:

• Perform Inventory cycle counts and quality checks

• Stock and distribute supplies, equipment or merchandise

• Stock and transfer all inbound inventories and supplies to their proper locations

• Check inventory to ensure items are properly labeled (Item tags, box IDs)

• Maintain and update records

• Report discrepancies between physical counts and computer records

• Use RF Scanner to check inventory into the WMS system (Warehouse Management Software)

• Operate stand up and sit down forklift trucks to convey, move or hoist materials to proper departments or areas.

 

2nd Shift Inventory Control Clerk job requirements:

• 2+ year warehouse receiving and material handling experience

• High school diploma, GED or equivalent 

• Excellent math and analytical skills

• Previous experience within the apparel experience is required

• 3 years of Stand up and Sit-down forklift experience required

• Must be able to stand for long periods of time

• Must be able to read, write and speak Spanish/English

• Must have previous WMS (Warehouse Management Systems) computer experience 

• MS Office skills- MS Excel in particular

• Must be able to work in a fast-paced environment w/ demonstrated ability to juggle multiple tasks

• Dependable, Team player attitude

• Must be able to lift 25 pounds or more

• Must be available to train on the 1st shift (8am-4:30pm Monday-Friday) for the first two weeks.

If you believe you are a qualified candidate for our Inventory Control Clerk, please click apply below to apply on our website!

 

#HSIR

Job Title: Inventory Control Supervisor

Inventory Control Supervisor Employee Pay: $23.00 hourly

Inventory Control Supervisor Schedule: 10am- 6:30pm Monday - Friday

Inventory Control Supervisor Start Date: ASAP

We are seeking a detail oriented Inventory Control Supervisor for a temporary to hire opportunity with our client, a local fulfillment and distribution company! The Inventory Control Supervisor will be responsible for managing the daily activities of client inventory ensuring inventory levels are stable and readily available to meet demands. The Inventory Control Supervisor will also be responsible to  manage a small team of 4-6 inventory control clerks ensuring daily activities are met.

Inventory Control Supervisor  job responsibilities:

• Stock inventory and supplies

• Cycle counts and quality checks

• Oversee a small team of 4-6 inventory control clerks ensuring daily activities are met

• Manage the inventory tracking system to record deliveries, shipments and stock levels

• Evaluate deliveries, shipments and product levels to improve inventory control procedures

• Analyzes daily product and supply levels to anticipate inventory problems and shortages

• Manages schedules of employees, deliveries and shipments to optimize operations

• Communicates with inventory employees to meet business goals and address personnel issues

• Proposes strategies to reduce costs and improve procedures of supply chain logistics

• Monitors demand and analyzes data to anticipate future supply and logistical needs

• Reports on inventory levels, supply chain progress, procedural efficiency and personnel issues to upper management

• Manages the recruitment and training of new inventory employees

• Other duties may be assigned, as needed

 

Inventory Control Supervisor job requirements:

• 5+ years of experience in logistics, warehouse, supply chain management 

• 5 years of experience as a Inventory Control Supervisor

• Experience working with inventory management software and forecasting strategies

• Experience conducting and tracking data analysis

• Must be Forklift certified

• Must have previous experience within the apparel industry

• Must be able to read, write and speak Spanish/English

• Must be able to work in a fast-paced environment w/ demonstrated ability to juggle multiple tasks

If you believe you are a qualified candidate for our Inventory Control Supervisor, please click apply below to apply on our website!

#HSIR

Job Title: Remote Customer Service Representatives

Remote Customer Service Representatives Schedule: Monday- Friday Training 12pm- 6pm (CST)

 Remote Customer Service RepresentativesStart Date: Thursday, February 15, 2024

We Customer Service Representatives for a 100% remote opportunity with a leader in electronic medical records retrieval! As a Customer Service Representative you will be responsible for placing calls to provider offices for audit purposes to obtain any missing medical documentation which will be entered into the company database. 

Customer Service Representatives Role and Responsibilities

• Perform outbound telephone calls and/or other means of contact with each facility to complete to retrieve medical records via fax, mail, through remote electronic medical record access or by scheduling a visit at the provider location

• Effectively communicate with team members and external providers to ensure adherence with challenging project timelines

• Complete additional tasks as required to support division

 

Customer Service Representatives Qualifications:

• Education: High school diploma

• 1+ years of call center experience within the healthcare/medical field desired

• Strong ability to handle fast paced training program

• Ability to type 40 WPM

• Medical terminology a plus

• Must have your own work equipment PC/Laptop, mouse and headset to work 100% remotely

• Must be computer savvy- familiar with Google Chrome and able to maneuver through multiple tabs

#HSIR

We Customer Service Representatives for a 100% remote opportunity with a leader in electronic medical records retrieval! As a Customer Service Representative you will be responsible for placing calls to provider offices for audit purposes to obtain any missing medical documentation which will be entered into the company database. 

Customer Service Representatives Role and Responsibilities

• Perform outbound telephone calls and/or other means of contact with each facility to complete to retrieve medical records via fax, mail, through remote electronic medical record access or by scheduling a visit at the provider location

• Effectively communicate with team members and external providers to ensure adherence with challenging project timelines

• Complete additional tasks as required to support division

 

Customer Service Representatives Qualifications:

• Education: High school diploma

• 1+ years of call center experience within the healthcare/medical field desired

• Strong ability to handle fast paced training program

• Ability to type 40 WPM

• Medical terminology a plus

• Must have your own work equipment PC/Laptop, mouse and headset to work 100% remotely

• Must be computer savvy- familiar with Google Chrome and able to maneuver through multiple tabs

#HSIR

Job Title: HR Recruiter  (Immediate Need)

HR Recruiter Pay rate: $25-$30 hourly 

HR Recruiter Schedule : 8:00am-4:30pm 

HR Recruiter Start Date: ASAP

We are seeking an HR Recruiter for a 6+ month contract role with a local pharmaceutical manufacturer in Irvine! The HR Recruiter will be responsible for full cycle recruitment, and the onboarding of new talent!

The HR Recruiter Responsibilities:

• Screens and interviews appropriate candidates to present a qualified talent pool to hiring managers for final selection. 

• Evaluates candidates based on employment factors such as related experience, education and training, job-related assessments, skills, knowledge and abilities and other data pertinent to the selection and referral of candidates. 

• Engages with outside vendors to conduct background screening of finalists. Extends offers of employment, which may include negotiation within an approved level of authority.

• Serves as a strong representative of culture and direction and ensures a positive applicant experience. 

• Informs hiring managers of challenges sourcing or identifying qualified candidates. 

• Mitigates legal risk by following employment laws and escalates concerns. Updates applicant tracking system with applicant status. 

• Recommends strategic recruiting plans that will attract top talent and meet business objectives. 

• Updates and maintains the recruitment report.

• Ensures completion of new hire paperwork and disseminates appropriate information to Payroll and Benefits.

• Assists with handling employee inquiries regarding HR processes and procedures. Remains current on employment laws related to talent acquisition, and assists with updates to department procedures and applicant tracking system. 

• Performs miscellaneous job related duties as assigned.

 

The HR Recruiter Requirements:

• 2+ years of recruitment experience within a manufacturing environment

• Pharmaceutical industry experience is a +

• Bilingual Spanish/English preferred 

• Experience with ADP exp preferred 

• Intermediate MS Office skills

• Friendly, flexible, “Can do” attitude

• Strong communication skills both written and verbal

• Strong multi tasking, attention to detail

#HSIR