Caitlyn Black

Front Desk Receptionist

We are seeking a reliable and customer-service-oriented Receptionist to manage the front desk and provide administrative office support. This position will be responsible for answering and directing phone calls, greeting and admitting scheduled visitors, and assisting with daily administrative tasks. This role requires excellent communication skills, attention to detail, and the ability to efficiently manage a variety of tasks.

Key Responsibilities:

• Answer and direct phone calls using a multi-line phone system.
• Greet and admit scheduled visitors, ensuring compliance with the daily schedule for meetings and interviews.
• Review the daily schedule to track and prepare for visitor arrivals.
• Manage mail distribution, including maintaining a mail-tracking spreadsheet.
• Book conference rooms for meetings and coordinate schedules with relevant departments.

Requirements:

• At least 2 years of relevant experience in a similar role.
• Experience using a multi-line phone system.
• Strong customer service skills, with the ability to interact professionally with visitors and staff.
• Proficient in Microsoft Office Suite and other relevant software.
• Detail-oriented, organized, and able to manage multiple tasks simultaneously.
• High School diploma or equivalent 

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