Robin Mueller

Job Title: Executive Assistant- Urgently Hiring 

Pay: 75,000/yr Hours: 8 AM - 5 PM  Start Date: ASAP

We’re looking for an experienced Executive Assistant in the Naperville area to provide high-level administrative and operational support to our leadership team. This role is ideal for someone who thrives in a fast-paced environment, enjoys keeping teams organized, and takes pride in ensuring every detail is handled with care.

As the Executive Assistant you will be responsible for:

• Serving as a trusted partner to senior leaders by managing calendars, scheduling meetings, and coordinating travel logistics.
• Preparing proposals, contracts, reports, and polished presentations to support client-facing work.
• Planning and coordinating firm-wide events, conferences, and internal communications.
• Managing office operations, including supplies, vendors, equipment, and day-to-day administrative needs.
• Maintaining and improving a CRM system (HubSpot) to strengthen client and prospect relationships.

The ideal candidate for this role will have:

• 8+ years of experience in an office environment; 10+ years preferred.
• Minimum of 2 years of experience working with a CRM (HubSpot strongly preferred).
• Proficiency in Microsoft 365 Suite and cloud-based file management systems.
• Strong writing, formatting, and proofreading skills with the ability to produce professional documents and presentations.
• Highly organized, proactive, and detail-oriented with proven ability to manage multiple priorities.

Ready to take the next step? Apply now for this Executive Assistant role in Naperville—or contact us to learn more! #SSO