Stivers

Executive Assistant Needed to Support Senior Leaders — Urgently hiring Executive Assistant in St. Louis!

Job Title: Executive Assistant

Pay: Competitive salary based on experience Hours: 8:00 AM - 5:00 PM, Monday through Friday (flexibility may be available) Start Date: Early June, until October

Looking for a career opportunity that offers partnership with high-level executives and a chance to showcase your professional prowess? Join a dynamic organization in St. Louis, Missouri, as an Executive Assistant and make a meaningful impact by providing critical support during a maternity leave coverage period.

As an Executive Assistant, you'll play a vital role in supporting the President's Executive Assistant, who will be on maternity leave. You'll assist three business unit managers with a variety of responsibilities, ensuring seamless daily operations. This is a perfect role for a highly organized, professional individual who thrives in a fast-paced environment and enjoys supporting senior leaders. Comprehensive training will be provided alongside the current support staff to ensure a smooth transition.

What You'll Do

As an Executive Assistant, you will be responsible for:

• Managing complex calendars and scheduling meetings across multiple time zones to ensure optimal time management for executives.
• Coordinating international travel arrangements, including flights, accommodations, and transportation, ensuring all details are handled efficiently.
• Preparing, processing, and reviewing expense reports in line with company policies to ensure accuracy and timely reimbursement.
• Handling confidential information with discretion and professionalism at all times.
• Serving as the first point of contact for internal and external stakeholders, screening calls, and managing communication effectively.
• Assisting with various administrative tasks such as document preparation, data entry, and organizing files to support leadership and team operations.

What You'll Bring

The ideal candidate for this role will have:

• Proven experience as an Administrative Assistant or in a similar support role, preferably supporting senior executives.
• Strong organizational and multitasking skills, with keen attention to detail.
• Experience managing travel arrangements and expense reports.
• Excellent communication skills, both written and verbal.
• Professional demeanor and ability to handle sensitive information discreetly.
• Proficiency with Microsoft Office Suite, calendar management tools, and travel booking platforms.

Why Join Us in St. Louis?

• Opportunity to work closely with senior leadership in a collaborative environment.
• Gain valuable experience supporting high-level professionals during a critical transitional period.
• Enjoy a professional, friendly workplace with opportunities for growth and development.
• Competitive compensation and benefits package, including health benefits and paid time off.
• Affordable healthcare options provided after hire, with additional benefits once in the role.

Location & Schedule:

This position is on-site in St. Louis, Missouri, offering standard weekday hours from 8:00 AM to 5:00 PM, with some flexibility possible. You’ll work closely with a supportive team in a professional office environment.

Ready to Take the Next Step?

If you're eager to make a difference supporting talented leaders in St. Louis and want to join a respected organization during this exciting temporary opportunity, apply today! Send your resume to Aimee — she’s excited to speak with qualified candidates. Don’t delay, this role starts early June and lasts until October. We're hiring now for this essential role!

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