Administrative Assistant
Rapidly growing pipe manufacturing firm seeking an
Administrative Assistant in Pendleton, Oregon!
Apply online today before this position is filled! Need help applying - call us at 541-746-6200!
Duties and Responsibilities for Administrative Assistant:
- Performing general office duties such as ordering supplies and maintaining records management database systems.
- Preparing reports, memos, letters and other documents as needed
- Manage information, organize and maintain paper and electronic files, ensuring files are updated and maintained
- Able to transform raw data into detailed and comprehensive reports using advanced MS Excel skills
- Responsible for generating complex monthly reports; creating charts, graphs and technical documents
- Run queries and analyze data for reporting to Customer Service Manager and VP/GM
- Answering phones
- Manage Purchase Order process for the site, receive all invoices for the site, and issue finished goods into computer database
- Prepare reports for cycle counts and perform cycle count research
- Enter daily blending production reports
- Maintain quality hold and new parts workbooks as well as daily scheduled production pounds reporting
- Complete Returned Material Authorization adjustments
- Responsible for End of Month reports for management by analyzing data, creating pivot tables and graphs.
- Arrange all necessary preparations and follow-up for meetings, including timely notifications, distribution of meeting materials and decisions/actions, and appropriate reminders
- Coordinate travel, including ground transportation, hotel accommodations, itinerary planning, meeting coordination, and ensure office requirements and facilities at destination are arranged, if required for senior management
- All other duties as assigned
Skills and Qualifications for Administrative Assistant:
- High school diploma required
- Associates Degree with Business Administration focus preferred; or 2-3 year of administrative experience in a manufacturing setting; or an equivalent combination of education and experience.
- Strong Computer skills in Excel and Word
- High attention to detail, accuracy, time management, and organization
- Able to be truthful and be credible in the workplace
- Excellent interpersonal and communications skills
- Capable of exercising judgement and discretion in confidential and sensitive matter.
- Experience and knowledge of Lean Daily Management principles
- Must be adaptable to changes in the work environment, comfortable with multiple competing demands and is able to deal with frequent change, delays or unexpected events in a calm and logical manner
- All associates must embrace and foster and environment that supports our core values of Integrity, Respect, Excellence, Teamwork and Accountability.
Job Details for Administrative Assistant:
Temporary
Work Schedule:
Monday - Friday
7:30AM - 4:00PM
Pay Rate:
$18.00 - 23.00/hour DOE
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