Carley Shaw

IDR is excited to announce an opportunity for an Executive Assistant II to join one of our esteemed clients in Santa Monica, CA. This role is perfect for a dynamic, detail-oriented professional with a knack for organization and a passion for the entertainment industry. If you are seeking an opportunity to work within a vibrant, team-oriented culture at a growing organization, we encourage you to apply today!

Position Overview/Responsibilities for the Executive Assistant II : - Day-to-day management of the executive's schedule, anticipating critical events and needs in a fast-paced environment - Reading and routing correspondence, drafting responses, and assisting with email management as needed - Planning and coordinating internal and external meetings, conferences, teleconferences, and corporate events - Handling extensive travel bookings, including cars, flights, hotels, and trains - Establishing and maintaining administrative procedures, working under pressure and prioritizing tasks effectively Required Skills for Executive Assistant II : - Minimum of 3 years of executive assistance experience, preferably supporting C-suite executives - Proven ability to handle confidential information with discretion and professionalism - Excellent problem-solving skills, with the ability to anticipate needs and identify solutions - Strong proficiency in Outlook and other Microsoft Office Products - Advanced knowledge of travel logistics and itinerary planning - Experience in the music or entertainment industry is highly preferred What’s in it for you? - Competitive compensation package - Comprehensive benefits, including Medical, Vision, and Dental - Opportunity to join an industry-leading organization - A close-knit, team-oriented culture Why IDR? - Over 25 years of proven industry experience in 4 major markets - Employee Stock Ownership Program - Medical, Dental, Vision, and Life Insurance - Winner of ClearlyRated's Best of Staffing® Client and Talent Award for 11 consecutive years