Victor Ruiz

IDR is seeking an Executive Assistant to join one of our top clients in Santa Clara, CA. This role is perfect for a proactive and experienced professional who excels in fast-paced environments and is eager to support multiple VPs in Digital Business Services & Experiences. If you are looking for an opportunity to join a growing organization and work within an ever-growing team-oriented culture, please apply today!

Position Overview/Responsibilities for the Executive Assistant:

• Coordinate complex calendars across multiple time zones, ensuring efficient time management and conflict resolution for executive leaders.

• Manage communications with exceptional response times, prioritizing based on urgency and executive needs to ensure seamless operations.

• Organize and maintain critical documents and presentations with meticulous attention to detail, ensuring accuracy and accessibility.

• Oversee travel arrangements and logistics, both domestic and international, to maximize efficiency and productivity.

• Support special projects requiring discretion and collaboration, while maintaining confidentiality with sensitive information.

Required Skills for Executive Assistant:

• Proven experience supporting VP-level or higher leaders in large enterprise companies, particularly within the technology sector.

• 2-5+ years of experience in executive administrative support, including calendaring, travel management, and event coordination.

• Ability to manage multiple priorities and support several leaders simultaneously across various time zones.

• Technical proficiency with modern workplace tools such as Office 365, Zoom, Concur, and AI platforms.

• Resourceful and eager to learn, grow, and contribute to transforming work processes in a dynamic environment.

What's in it for you?

Competitive compensation package

Full Benefits; Medical, Vision, Dental, and more! Opportunity to get in with an industry leading organization Close-knit and team-oriented culture

Why IDR?

25+ Years of Proven Industry Experience in 4 major markets

Employee Stock Ownership Program Medical, Dental, Vision, and Life Insurance ClearlyRated's Best of Staffing® Client and Talent Award winner 12 years in a row #LI-Hybrid