Carla Monroy

Helpmates is seeking a tech-savvy, reliable front office Coordinator for a part-time, short-term assignment. The ideal candidate will support front desk operations, assist with both customer and internal events, and help maintain a clean, organized office environment. This role requires someone comfortable with basic office technologies, who can work independently while maintaining a professional and service-oriented attitude.

Schedule: Mondays and Wednesdays, 8:45 AM – 4:45 PM

Duration: May – October (with potential for extension)

Pay Rate: $25 - $26/hr. 

Key Responsibilities:

• Greet and assist visitors and staff at the front desk

   

• Follow opening and closing procedures for the front office

   

• Use Outlook and Microsoft Teams to manage communications and access calendars

   

• Assist with scheduling and troubleshooting the iPad check-in system

   

• Help plan, set up, and clean up for customer meetings and internal events

   

• Prepare beverages and light food service for meetings

   

• Maintain cleanliness in the office and kitchen (e.g., wipe down counters, clean coffee machines, dispose of trash)

   

• Order and restock office supplies and inventory (must be able to lift up to 20 lbs)

   

• Support and collaborate with the Senior Front Office Coordinator

   

• Work independently in a sectioned lobby area while remaining focused and professional

   

Requirements:

• Must be proficient with Microsoft Outlook, Teams, and basic Excel functions

   

• Comfortable troubleshooting simple tech issues (e.g., iPads, check-in systems)

   

• Strong attention to detail and ability to follow instructions

   

• Friendly, professional demeanor with excellent communication skills

   

• Able to take initiative, but also receptive to direction

   

• Physically able to lift and carry up to 20 lbs

   

• Experience in a front office, hospitality, or administrative support role is a plus

   

• Must be available to work both scheduled days consistently

   

#HSCE