Gena Monroy

Job Title: Human Resources Assistant

Looking for a dedicated professional eager to build a meaningful career in a fast-paced legal environment? Join a reputable organization in Irvine, CA, as a Human Resources Assistant and play a vital role in supporting human resources and team success.

As a Human Resources Assistant, you’ll provide administrative and operational support to the Human Resources department, ensuring accurate recordkeeping, smooth onboarding, and responsive employee support. The Human Resources Assistant role is essential to maintaining compliance with California employment laws and supporting day?to?day HR functions including recruiting, benefits, payroll changes, and employee communications.

What You’ll Do:

• Post job openings, coordinate interviews, and communicate with candidates

• Prepare onboarding materials and coordinate new?hire orientation

• Ensure completion of I?9s, E?Verify (if applicable), and onboarding paperwork

• Maintain and update employee personnel files in compliance with company policies and legal requirements

• Process employee status changes, new hires, and terminations documentation

• Assist with audits and compliance reporting as needed

• Process payroll?related changes, time?off requests, and employee data updates

• Assist with benefits enrollment, changes, and vendor coordination

• Process payroll?related changes, time?off requests, and employee data updates

• Coordinate training sessions, performance review cycles, and employee programs

• Prepare HR reports and assist with special projects supporting the Finance and Data Engineering Teams

• Other duties as assigned

What You’ll Bring:

• 1-3 years of administrative experience as an HR assistant 

• Bachelor's degree from an accredited college or university

• Proficiency in Microsoft Outlook, Word, and Excel skills, including logic and lookup functions.

• Experience with HRIS or payroll systems (ADP, Paylocity, UKG, Workday, etc.)

• Strong attention to detail and confidentiality

• Strong organizational and time-management skills

• Excellent communication and interpersonal abilities

• Ability to multitask and prioritize effectively

• Professional etiquette, excellent organizational skills, and the desire for career growth within the company.

• A proactive, focused attitude — relaxed or casual personalities may not be suitable for this environment.

#HSIR