Gena Monroy

Exciting Opportunity for a Part-Time Office Assistant – Join Our Team Today! — Urgently hiring Part time Office Assistant in Costa Mesa!

Job Title: Part time Office Assistant

Pay: $27.42-$29.42 per hour Hours: 9am-2pm, Monday-Friday Start Date: ASAP

Looking for a flexible schedule and a role that offers immediate impact? Join a reputable public agency in Orange County as a Part time Office Assistant and be an integral part of supporting administrative operations. This position provides a hands-on experience in a dynamic environment, perfect for individuals seeking to develop their office support skills and enjoy a structured yet impactful workday.

As a Part time Office Assistant, you’ll play a vital role in ensuring smooth daily operations within the Administrative Services department. Collaborate with a dedicated team to support meetings, handle clerical tasks, and maintain office efficiency, all while gaining valuable experience in public sector administration.

What You’ll Do:

• Perform a variety of general office support tasks, including preparing meeting rooms, organizing refreshments, and assembling materials.
• Run errands and provide backup support for other administrative staff, contributing to a well-organized office environment.
• Suggest workflow improvements and assist with modifying office forms and reports to enhance efficiency.
• Maintain and monitor office and Board supplies, placing orders and coordinating with vendors for events and meetings.
• Operate, troubleshoot, and maintain office equipment to ensure seamless functionality.
• Handle basic bookkeeping tasks such as reconciling district credit cards, processing payment requests, purchase requisitions, and invoices.
• Keep accurate and organized files, logs, and records, including Board meeting materials and lists.
• Greet visitors and answer calls with professionalism, providing exceptional customer service and managing sensitive issues with sound judgment.
• Draft, edit, format, and proofread various documents, reports, and correspondence, maintaining high-quality standards.
• Assist in preparing Board and committee meeting packets, including posting notices and agendas, and compiling necessary materials.

What You’ll Bring:

• At least one year of clerical, secretarial, or administrative support experience, preferably in a public service setting.
• Proficiency in MS Office applications.
• Strong written and verbal communication skills.
• Excellent attention to detail and organizational abilities.
• Sound judgment and critical thinking skills.
• Dependability, punctuality, and a professional work ethic.

Why Join Us in Costa Mesa?

• Enjoy flexible hours in a stable, public sector environment.
• Gain hands-on administrative experience with opportunities for professional growth.
• Work in a supportive team with a focus on community service.
• Access to benefits, including health coverage and potential permanent placement opportunities after contract completion.

Location & Schedule:

This position is on-site in Costa Mesa, CA, working from 9am to 2pm, Monday through Friday.

Ready to Take the Next Step?

If you’re eager to contribute your skills as a Part time Office Assistant in Costa Mesa, apply today or contact our recruiting team for more details. Don’t wait—this opportunity won’t last!

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