Gena Monroy

Job Title: Payroll and Accounting Specialist (Immediate Need)

Payroll and Accounting Specialist Pay Range: $25.00 hourly 

Payroll and Accounting Specialist Schedule: 9:00am-5:00pm, Monday-Friday

Payroll and Accounting Specialist Start Date: ASAP

We are seeking a Payroll and Accounting Specialist for an Orange County Ecommerce Accelerator Company. The successful candidate will be responsible for The Payroll and Accounting Specialist will process invoices promptly and accurately and process all payrolls in a prompt and accurate manner.

Payroll Responsibilities: 

• Manage and process Time Clock Adjustments and obtain approval if necessary.

• Verify employee eligible sick and Vacation hours when requested.

• Log & report late Time Clock Adjustments to HR

• Manage Missed Meal or Rest Period forms, coordinate approval, verify Effective Rate and Issue Penalty Pay, if necessary.

• Track and report Missed Meal Period forms to the Human Resources Department.

• Process commissions, Retro Hours & Pay, Travel Time, Missed Meal Penalty Pay, and Non-Recurring Payments & Deductions

• Balance batches at close of Payroll

• Process and submit all three payrolls: hourly, salary and incentives.

• Create new job codes in Timeclock Plus as requested by Department Supervisors

• Process garnishments

• Coordinate distribution of payroll checks

• Prepare final checks for terminated employees according to procedure.

• Answer Payroll related questions from employees.

• Audit and reissue stale dated checks.

• Employee Compensation Notices

• Track & verify Anniversary increases eligibility.

• Manage Employee Compensation Packages & Notices to distribute through DocuSign and upload to employee profile when completed and signed by employee and respective supervisor.

• Update employee wages into Payroll systems.

• Work with VP of Operations to coordinate and issue state mandated wage increases.

• Process additional compensation requests; Cost of living, merit & training increases.

• Administration Processes

• Prepare and distribute W-2s.

• Complete government required forms

• Update and distribute corporate employees and managers vacation schedule.

• 401K – Process payroll contributions, process change forms, and manage yearly audits.

• Reports

• Screen Overtime report at the close of each bi-weekly payroll period for discrepancies and obtain corrections as needed.

• Run Training Hours report weekly, adjust job code in Time Clock Plus, and distribute reports monthly.

• Run Current Employment Statistics report monthly and submit to the Bureau of Labor Statistics

• Run Multiple Work Site report quarterly and submit to the Bureau of Labor Statistics

Accounting Specialist duties:

• Process and issue invoices for weekly payments by obtaining supporting documents and/or obtaining approval as needed.

• Code and enter invoices into the accounting system for documentation.

• Process monthly rents, recurring payments, prepare and distribute checks for payment.

• Coordinate statements and update amounts into accounting system

Payroll and Accounting Specialist Skills and Experience:  

• The ideal candidates will have 1+ years of payroll experience

• Effective communication skills

• Proficient with payroll related software.

• Effective at developing consistent processes.

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