Helpmates

Payroll Administrator — Urgently hiring in Irvine!

Job Title: Payroll Administrator

Pay: $44.52 - $66.49 per hour Hours: 9/80 work week or 4/10's Mon - Thurs. Start Date: ASAP

Looking for a role that offers career progression and the chance to work with a trusted public entity? We are seeking a Payroll Administrator for a one year long contract opportunity! As a Payroll Administrator, you’ll oversee and execute complex payroll functions, ensuring precise and compliant processing for employees and stakeholders. You’ll collaborate closely with management to maintain payroll accuracy and streamline operations, supporting the overall success of the organization.

What You’ll Do

As a Payroll Administrator, you will be responsible for:

• Manage the entire bi-weekly payroll cycle, ensuring timely and accurate payments in compliance with federal, state, and district policies.

• Perform detailed calculations for payroll taxes, retroactive payments, leave of absence adjustments, terminations, and voluntary deductions. • Prepare, analyze, and reconcile payroll reports, maintaining meticulous records for audits and reporting purposes. • Research and implement updates to payroll reporting and processing, ensuring ongoing legal and regulatory compliance. • Test and validate payroll system updates, troubleshoot employee inquiries regarding payroll issues, and provide comprehensive reports to internal and external stakeholders. • Interpret policies and regulations, advising staff on payroll procedures, and ensure all payroll activities align with collective bargaining agreements, personnel policies, and wage orders. • Prepare payroll-related filings, reconcile reports with payroll general ledger accounts, and assist in payroll audits.

What You’ll Bring

The ideal candidate for this role will have:

• High school diploma, supplemented with college coursework in bookkeeping or accounting; an associate’s degree in accounting or related field is preferred.

• A minimum of three years’ experience in in-house payroll processing, preferably within municipal government. • Experience working with Enterprise Resource Planning (ERP) systems, especially Oracle. • Advanced knowledge of payroll software systems, federal and state payroll regulations, retirement administration, and compliance audits. • Strong mathematical and record-keeping skills, along with excellent problem-solving abilities. • Effective communication skills, professionalism, and the ability to interpret complex policies accurately. • Certification such as Certified Payroll Professional (CPP) is a plus.

Why Join Us in Irvine?

• Enjoy career growth opportunities within a stable, public organization
• Benefit from competitive pay and a comprehensive benefits package
• Work in a modern, supportive work environment that values innovation and teamwork

Ready to Take the Next Step?

If you’re prepared to advance your career as a Payroll Administrator in Irvine, apply today or contact our recruiting team for more information. Don’t wait— we’re hiring now!