Helpmates

Administrative & Meeting Support Assistant — Urgently hiring in Downtown Los Angeles!

Job Title: Administrative & Meeting Support Assistant

Pay: $22 - $24/hr DOE Hours: Monday through Friday, 8am-5pm Start Date: ASAP

Looking for a role that offers growth opportunities and meaningful community impact? Join a dynamic team in Downtown Los Angeles as an Administrative & Meeting Support Assistant and play a vital part in supporting public meetings and administrative functions within a collaborative environment. This long-term temporary position (5+ months) is perfect for someone eager to gain exposure to public policy, government work, and community engagement.

As an Administrative & Meeting Support Assistant, you'll help ensure smooth operations during public meetings, assist with documentation, and organize projects efficiently. Training will be provided on meeting minutes and internal procedures, making it a great opportunity for candidates seeking to expand their administrative skills in a government-related setting.

What You'll Do

As an Administrative & Meeting Support Assistant, you will be responsible for:

• Providing comprehensive administrative and clerical support across various projects and teams, ensuring all tasks are completed efficiently.
• Assisting in preparing, formatting, and organizing documents, reports, and meeting materials to ensure clarity and professionalism.
• Supporting the setup and logistics of public meetings by arranging tables, materials, and other necessary supplies.
• Taking roll calls, supporting meeting logistics, and capturing community feedback during public sessions.
• Preparing agendas using established templates to streamline meeting flow.
• Recording accurate meeting minutes and generating summaries; training will be provided in this area.
• Attending public meetings to support logistics and facilitate community engagement.
• Tracking action items, deadlines, and follow-up tasks to keep projects on schedule.
• Maintaining accurate records and assisting with data entry, database updates, and document management.
• Supporting communication efforts between internal teams and external stakeholders.
• Traveling throughout Los Angeles County as needed for meetings and outreach activities.

What You'll Bring

The ideal candidate for this role will have:

• A strong background in administrative support or clerical work.
• Exceptional organization skills, dependability, and keen attention to detail.
• Excellent written and verbal communication skills.
• Comfort working in fast-paced, team-oriented environments.
• An analytical mindset with the ability to gather, summarize, and communicate information clearly.
• Flexibility to accommodate occasional evening hours, as some meetings may run as late as 10 PM and start times may vary.
• Familiarity with supporting public meetings or community events is a plus.
• Knowledge of the Brown Act or public meeting processes is desirable but not required.

Why Join Us in Downtown Los Angeles?

• Enjoy a supportive, team-oriented environment where your contributions matter right from the start.
• Benefit from  training in meeting minutes and internal procedures.
• Gain experience in public policy, government operations, and community outreach.

Location & Schedule:

This position is on-site in Downtown Los Angeles and offers a full-time schedule from Monday to Friday, 8am to 5pm.

Ready to Take the Next Step?

If you're eager to launch or advance your career as an Administrative & Meeting Support Assistant in Los Angeles, apply today or contact our recruiting team to learn more. Don't wait — we're hiring now!