Helpmates

Our clients organization participates in more than a dozen community events across Los Angeles and Ventura Counties each April in support of partner agencies’ Earth Day celebrations. To support these efforts, we are seeking a Temporary Event Logistics Coordinator to assist the Government Affairs team with preparing, organizing, and tracking materials used at community events during the Earth Day season.

This role will focus on coordinating event supplies, supporting logistics, and ensuring all materials are prepared and accounted for before and after each event. The ideal candidate is organized, detail-oriented, and comfortable managing inventory and event preparation tasks in a fast-paced environment.

Schedule: Monday-Friday from 10am-2pm Pay: $23

Key Responsibilities

• Prepare and organize event materials and supplies in advance of Earth Day community events

• Pull, label, package, and stage promotional items, literature, tables, chairs, canopies, and other event materials for transportation

• Count and track promotional items and informational materials distributed at events to support basic reporting and analytics

• Coordinate pickup and drop-off of event supplies with transportation couriers

• Conduct pre-event quality checks to ensure all required materials are complete and in good condition

• Check in all supplies and equipment after each event to confirm items are returned and properly accounted for

• Document and report any missing, damaged, or low-inventory items

• Maintain simple inventory logs and checklists to support consistent event preparation and execution

Qualifications

• Strong organizational and attention-to-detail skills

• Ability to manage multiple tasks and meet deadlines in a fast-paced environment

• Strong communication and coordination skills

• Ability to lift and move event materials and supplies as needed

• Prior experience supporting events, logistics, or inventory coordination is a plus

Additional Information

This is a temporary part time position supporting Earth Day community engagement activities and is expected to run through mid-May. The role will involve preparing and coordinating materials for events taking place throughout Los Angeles and Ventura Counties.