Helpmates

Dynamic Legal Administrative Support Role — Urgently hiring

Job Title: Legal Administrative Assistant

Pay: $30.00-$34.00 hourly Hours: 8:30 AM – 5:30 PM, with some flexibility; onsite by 9:00 AM daily Start Date: ASAP

Looking for a dedicated professional eager to build a meaningful career in a fast-paced legal environment? Join a reputable organization in Irvine, CA, as a Legal Administrative Assistant and play a vital role in supporting legal operations and team success.

As a Legal Administrative Assistant, you’ll support three attorneys and a Senior Legal Research Assistant by managing daily administrative tasks, coordinating schedules, and assisting with meeting notes. You will be an essential part of the legal team, ensuring smooth workflows and efficient communication.

What You’ll Do:

• Support three attorneys and a Senior Legal Research Assistant with daily administrative tasks and legal support functions.
• Attend approximately 4 hours of meetings daily, taking notes using AI tools and creating actionable items in Excel.
• Manage calendars and coordinate appointments to keep the legal team organized.
• Provide general administrative support, including documentation, filing, and correspondence.
• Utilize advanced Excel and Microsoft Word to prepare reports, spreadsheets, and legal documents efficiently.
• Maintain professionalism and proper etiquette in all interactions, embodying a proactive and dedicated attitude.

What You’ll Bring:

• Proven experience with advanced Excel and MS Office Suite.
• Bachelors degree in Legal Studies, Political Science, or related fields is preferred.
• Strong command of English language skills, both written and verbal.
• An updated LinkedIn profile is required at the time of application.
• Professional etiquette, excellent organizational skills, and the desire for career growth within the company.
• A proactive, focused attitude — relaxed or casual personalities may not be suitable for this environment.

Why Join Us in Irvine?

• Opportunity for career advancement within a supportive, professional environment.
• Competitive pay and benefits package.
• Be part of a dedicated legal team that values professionalism, precision, and proactive support.
• Modern office setting with a collaborative team culture.

Location & Schedule:

This position is 100% onsite at our Irvine, CA location, working between 8:30 AM and 5:30 PM, with some flexibility.

Ready to Take the Next Step?

If you’re prepared to start a rewarding career supporting legal professionals in Irvine, apply today or contact our recruiting team to learn more. Don’t wait—this opportunity won’t last! #HSIR