Helpmates

Job Title: Training & Events Coordinator

Pay: $25 - $27 per hour depending on experience Hours: 8:00 AM - 5:00 PM, Monday - Friday (Additional overtime and weekend work as needed) Duration: 4-6 month temporary assignment Location: Irvine, CA Start Date: ASAP

As a Training & Events Coordinator, you’ll support the delivery of high-quality training for both in-house staff and field sales teams, ensuring every participant receives the best resources and support. You’ll work closely with the training and sales teams to coordinate logistics and enhance the learning experience for everyone involved.

What You’ll Do:

As a Training & Events Coordinator, you will be responsible for:

• Overseeing the logistics for training classes at the California academy location, which includes managing registrations, hotel arrangements, meals, and transportation as required.
• Resolving logistical issues for MDF groups, such as hotel bookings, meal provisions, and entertainment needs during training sessions.
• Responding to inquiries from both internal and external customers promptly and professionally.
• Providing follow-up for training attendees, which includes issuing certificates, distributing literature/manuals, preparing parts kits, shipping data, and conducting feedback surveys.
• Collaborating with the marketing department on funding requests and payments for training-related activities.
• Maintaining accurate records and providing invoices for payouts after training as necessary.
• Supporting fellow training coordinators and participating in cross-training to maintain a high level of service across the team.

What You’ll Bring:

The ideal candidate for this role will have:

• 2-4 years of administrative experience.
• A self-motivated and independent work style.
• Excellent communication and interpersonal skills.
• Strong organizational, customer service, and time management skills.
• A proven ability to multitask effectively.
• A Bachelor’s degree or AA degree from an accredited college/university in a related field.
• Prior experience in educational, training, or event planning positions.
• Familiarity with the HVAC, Plumbing, or Hydronics field is a plus.

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