Helpmates

Job Title: Part time Buyer (Immediate Need)

Pay Range: $40.37-$43.47 hourly Work Schedule: 8:00am-3:00pm, Tuesday-Thursday Start Date: ASAP We are seeking a part-time Temporary Buyer for a 3-6 month temporary opportunity with  our customer, a well known Orange County based public agency, whose mission is to provide high quality water and sewer services in an efficient, cost effective, and environmentally sensitive manner which produces a high level of customer satisfaction! The Buyer will be responsible to coordinate the purchase of equipment, services, and supplies, support administration of the competitive bidding process; and administer contracts following procurement rules and regulations. The Buyer will be responsible to:

• Obtain competitive quotes for supplies, equipment, and services on an as-needed basis.
• Make vendor outreach calls to confirm specifications, availability, and follow-ups.
• Respond to routine vendor inquiries and escalate critical issues as needed.
• Schedule RFP interviews and coordinate availability with evaluation team members and vendors.
• Prepare interview packets and supporting documentation for the interviews.
• Schedule and book a conference room for interviews.
• Assist with formatting and proofreading of documents.
• Review eRequestor submissions for completeness and accuracy.
• Post approved purchase orders and email finalized POs to vendors.
• Track PO status and follow up on discrepancies.
• Close completed or inactive purchase orders.
• Maintain and update PO logs.
• Send finalized contracts, amendments, and task orders for signature via DocuSign.
• Monitor DocuSign status and follow up on pending signatures.
• File fully executed contracts in the shared drive with proper naming conventions.
• Update contract logs and assist with tracking expiration dates and insurance compliance.
• File incoming insurance certificates and endorsements in appropriate contract folders.
• Flag missing or non-compliant insurance documents and notify Risk Management.
• Update insurance tracking logs and assist with vendor follow-ups.
• Maintain organized digital and physical filing systems for procurement records.
• Support internal staff with procurement-related questions and direct policy inquiries appropriately.
• Perform related duties as required.

 The Buyer must possess the following:

• Associates degree in Business Administration or related field required. Bachelor degree in Business Administration or related field desired.
• Three years experience in purchasing material requisition orders for supplies, services, and equipment and capital items preferably in the public utility sector but not a requirement.
• Proficient using Microsoft Windows, Word, and Excel.

If you believe you are a qualified candidate for our Part time Buyer role, please click apply below to apply on our website!  #HSIR