Helpmates

Maintain and update vendor records; ensure compliance with W-9 and 1099 requirements

Verify proper coding of invoices and adherence to internal accounting policies

Generate checks and prepare backup documentation for payment

Track and report sales tax for quarterly filings

Investigate and resolve A/P issues, including outstanding or stale-dated checks

Serve as the primary liaison for field units regarding A/P-related inquiries

Ensure consistency across reimbursement and petty cash forms

Properly file vouchers and supporting documents

Reconcile monthly A/P aging reports

Accurately process corporate credit card transactions and employee reimbursements (petty cash, mileage, personal expenses)

Ensure all expenses are correctly coded and comply with company policies

Communicate with cardholders to gather missing information and ensure timely reconciliation

Track personal expenses reimbursed to company and follow up on outstanding balances

Assist with monthly and year-end closings

Prepare journal entries for prepaid expenses, accruals, and credit card transactions

Reconcile accounts payable-related balance sheet accounts

Perform journal entries for expense distributions and reclassifications

Support audit preparation, particularly for A/P documentation and reconciliations

Provide backup support in the absence of other A/P staff

Assist the Accounting Supervisor as needed