Helpmates

We are seeking a highly organized and professional Administrative Assistant to join our government client's site in Norwalk,CA. The successful candidate will be responsible for providing general administrative support to ensure smooth office operations. We are seeking someone who has worked as an Administrative  Assistant or Secretary in a Library. 

Job Type: Temporary (6  months) Location: Norwalk, CA  Salary: $25/hr. Live Scan required before starting Key Responsibilities: Administrative Assistant provides support to the Assistant Director of Information Systems and the Assistant Director of Capital Projects and Facilities Management. Administrative Support:

• Office Management: Maintaining office records, files, and calendars.
• Communication: Preparing correspondence, reports, and memorandum.
• Scheduling: Scheduling and coordinating meetings, conferences, and travel arrangements.
• Record Keeping: Maintaining personnel and other confidential records.
• Data Management: Compiling and summarizing data in spreadsheet and tabular formats.
• Equipment Operation: Operating various office equipment, including computers, fax machines, and copiers. 

Clerical Tasks:

• Reception Duties:  answering phone calls, and screening inquiries.
• Mail Handling: Opening, sorting, and processing incoming correspondence.
• Filing: Maintaining and organizing physical and digital files.
• Correspondence: Typing, proofreading, and editing documents.
• Data Entry: Entering and updating information into databases and systems.
• Meeting Preparation: Preparing materials for meetings. 

Other Responsibilities:

• Problem Solving: Resolving complaints or answering inquiries.
• Confidentiality: Maintaining confidentiality of sensitive information.
• Communication: Communicating effectively with management, officials, and the public.
• Collaboration: Collaborating with other sections and departments.
• Policy and Procedure: Understanding and following policies and procedures.
• Time Management: Organizing and prioritizing workload and completing tasks under deadlines.
• Accuracy: Ensuring accuracy and completeness in all work. 

 

Requirements:

• Minimum of 3 years of office experience, preferably in an administrative or support role.
• Proficient knowledge of Microsoft Word and other basic office software (e.g., Excel, Outlook).
• Strong communication skills, both written and verbal.
• Ability to prioritize tasks and handle multiple responsibilities simultaneously.
• Excellent organizational skills with a keen attention to detail.
• Professional demeanor and strong customer service skills.

 

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