Helpmates

We are seeking a professional and organized Receptionist/Administrative Assistant to join our team. This role serves as the first point of contact for visitors and clients while providing essential administrative support to ensure the smooth operation of the office. The ideal candidate is friendly, detail-oriented, and capable of handling multiple tasks efficiently.

Key Responsibilities:

• Greet and assist visitors, clients, and employees in a professional and welcoming manner.

• Answer and direct phone calls, take messages, and manage correspondence.

• Maintain an organized and clean reception area.

• Schedule appointments and coordinate meetings.

• Assist with data entry, filing, and document management.

• Prepare and distribute internal communications and reports.

• Order office supplies and maintain inventory.

• Support various departments with administrative tasks as needed.

• Ensure confidentiality of sensitive information.

Qualifications & Skills:

• High school diploma or equivalent; associate’s degree preferred.

• Proven experience in a receptionist or administrative role.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

• Excellent verbal and written communication skills.

• Strong organizational and multitasking abilities.

• Ability to work independently and in a team environment.

• Professional demeanor and positive attitude.

  #HSSB