Helpmates

Helpmates is seeking an experience Accounts Payable and Receivable Specialist with knowledge in both Accounts Payable & Accounts Receivable for a full time, on-site project. Involving approximately 70% Accounts Payable and 30% Accounts Receivable. 

Job Duties:

• Assist with month-end closing by ensuring all accounts payable entries are correctly posted and reconciled.
• Reporting: AP Aging, Voucher’s Payable, DPO, Monthly Recurring Voucher.
• Process and manage vendor invoices timely, ensuring they are accurate and complete.
• Prepare and process payment batches (checks, ACH, wire transfers) in a timely manner.
• Reconcile vendor statements and resolve discrepancies between purchase orders, invoices, and payments.
• Manage and maintain accurate records of accounts payable transactions.
• Daily cash balances.
• Sales and Use Tax Filing
• Daily bank activities (reviewing positive pay exceptions if any).
• Process Streamline to reduce manual work.

• Reporting: AR Aging, DSO, Allowance for Doubtful Accounts, Collections Reporting.
• Generate, issue, and follow up on customer invoices or credit in a timely manner.
• Apply customer payments and ensure that they are accurately recorded in the accounting system.
• Monitor overdue accounts and work with customers to resolve payment issues.
• Reconcile customer accounts and manage aging reports.
• Ensure timely collection of outstanding receivables to maintain positive cash flow.

Requirements:

• Associate degree in accounting, or Business-related field, or equivalent work experience.
• Proven experience (3+ years) in both accounts payable and accounts receivable functions.
• Strong understanding of accounting principles and financial transactions.
• Proficiency in accounting software (e.g., Syteline, Paycom) and Microsoft Excel
• Familiarity with ERP systems and electronic invoicing tools.