Helpmates

Job Title: Junior Accountant

Position Overview:

Under the direction of the Accounting Supervisor, the AP Accountant will assist field units and departments by processing accounts payable transactions, verifying compliance with company policies and internal controls, and performing general ledger coding of vouchers. Additional responsibilities include corresponding with vendors, reconciling subsidiary ledgers, supporting audits, and handling various projects as assigned.

Key Responsibilities:

Accounts Payable:

• Process full-cycle, high-volume accounts payable for multiple units.
• Assist with maintaining A/P vendor files and other system records as required.
• Review new vendors and ensure compliance with W9 and 1099 requirements.
• Verify proper coding of invoices for payment.
• Ensure adherence to company policies and procedures.
• Maintain sales tax records for quarterly reporting.
• Generate checks and prepare backup documentation for distribution.
• Research and resolve A/P-related issues.
• Follow up on outstanding and stale checks.
• Serve as the primary liaison with field units for A/P-related matters.
• Standardize reimbursement and petty cash forms across all units.
• Ensure all vouchers and supporting documents are filed appropriately.
• Reconcile A/P aging reports monthly.

Corporate Credit Card and Reimbursements:

• Process corporate credit card expenses accurately and on time.
• Handle personal, petty cash, and mileage reimbursements efficiently.
• Verify expense coding and communicate with cardholders to gather missing information.
• Track and reconcile cardholder personal expenses reimbursed by the company.

Month-End and Year-End Closings:

• Prepare journal entries for monthly prepaid expenses.
• Review and accrue monthly expenses when needed.
• Reconcile balance sheet accounts related to accounts payable.
• Record corporate credit card transactions through journal entries.
• Distribute expenses among units and departments for consolidated accounts.
• Reclassify invoices and reimbursements as necessary.
• Assist in audit preparations with a focus on accounts payable.

Education & Experience:

• Education: BS/BA Degree from an accredited college or university required.
• Experience: A minimum of 1-3 years of relevant experience is required.

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