Cathleen Westfall

Job Title: Administrative Assistant – Urgently Hiring  Pay: $18-20/hr  Hours: Monday–Friday, 8:00 AM – 5:00 PM (In-office) We are seeking an Administrative Assistant for a full-time, in-office position for a fast-paced office located in Auburn, Maine. The Administrative Assistant will support daily operations by creating professional resumes, updating report dates, assisting candidates in person and over the phone, and coordinating all on-boarding and pre-employment processes. The Administrative Assistant plays a key role in ensuring smooth front-office workflow and delivering exceptional support to applicants, clients, and internal staff. This is a full-time administrative role located in Auburn, Maine. As an Administrative Assistant, you will be responsible for:

• Create and format professional resumes for job seekers
• Greet and assist all lobby traffic, including walk-in applicants and visitors
• Support applicants in setting up online profiles and entering work history
• Assist with hiring documents and on-boarding packets
• Make outgoing calls for application follow-up and other tasks
• Support payroll issue resolution and direct employees appropriately
• Schedule and track pre-employment processes including physicals, background checks, and drug screens

The ideal candidate for this role will have:

• High school diploma or equivalent; post-secondary education a plus
• Previous administrative, office, HR, or customer service experience preferred
• Strong written and verbal communication skills
• Excellent organizational and multitasking ability
• Professional demeanor and ability to counsel applicants with care and clarity
• Working knowledge of Microsoft Office Suite and online platforms
• Ability to maintain confidentiality and exercise discretion
• Comfort working in a fast-paced, front-facing office environment

Benefits:

• Enjoy affordable health and prescription coverage with no waiting period
• Ask us about our Referral Bonus Program to earn extra cash

Ready to take the next step?  Apply now for this Administrative Assistant role in Auburn—or contact us to learn more!