Alexandria Dumont

Dynamic Office Administrator Role! — Urgently hiring in Freeport!

Job Title: Office Administrator

Pay: $20–$25/hour (based on experience) Hours: 8:00 AM – 5:00 PM, Monday–Friday Start Date: ASAP

Looking for a role with career growth potential and hands-on responsibilities in a fast-paced environment? Join a small, dynamic team as an Office Administrator in Freeport, ME, and make an impact every day. As an Office Administrator, you’ll support daily operations, ensure smooth workflow, manage bookkeeping processes, and deliver exceptional customer service. You’ll collaborate closely with management and the office team to keep operations running efficiently and accurately.

What You’ll Do:

As an Office Administrator, you will be responsible for:

• Managing accounts receivable and accounts payable transactions, ensuring timely processing and reconciliation.
• Preparing, sending, and tracking invoices and payments to facilitate cash flow.
• Handling phone reception and providing professional, friendly customer support.
• Assisting with QuickBooks data entry, reconciliations, and generating reports to support financial accuracy.
• Maintaining office records, files, and supply inventories to ensure organization and efficiency.
• Coordinating scheduling and billing with service technicians and managers for seamless operations.
• Performing various administrative and clerical duties as needed to support team functions.

What You’ll Bring:

The ideal candidate for this role will have:

• A high school diploma or equivalent.
• 2+ years of experience in office administration or similar roles.
• Proficiency in QuickBooks (intermediate level) for data entry, reconciliations, and reporting.
• Strong skills in Microsoft Office Suite (Excel, Word, Outlook).
• Excellent customer service and communication skills.
• Strong attention to detail, organizational ability, and effective time management.
• Ability to occasionally lift up to 50 lbs. comfortably.

Nice-to-Haves:

• Experience working in trades or home services environments.

Why Join Us in Freeport?

• Enjoy career growth opportunities with potential for annual pay raises and bonuses based on performance and company earnings.
• Be part of a supportive team culture spanning two local offices.
• Benefit from comprehensive health insurance coverage, with the employer covering 100% for employees and partial for family members.
• Take advantage of a 401(k) plan with a 3% company match.
• Receive paid time off starting on day one, along with major holidays off.

Location & Schedule:

This on-site position in Freeport, ME, offers a Monday–Friday schedule from 8:00 AM to 5:00 PM.

Ready to Jumpstart Your Career as an Office Administrator in Freeport?

If you’re eager to join a vibrant team and make a meaningful impact, apply today! We’re hiring now and eager to find candidates ready to advance their careers in a welcoming environment.