Lindsey Norton

Job Title: Administrative Assistant

Pay: $20/hr 

Start Date: ASAP

We are seeking an Administrative Assistant for our client, a dynamic and fast-paced organization located in Augusta, Maine. The Administrative Assistant will provide high-level administrative support to the Executive Director and contribute to the overall success of the organization. This is a Full Time position located in Augusta, Maine.

As an Administrative Assistant, you will be responsible for:

• Managing the Executive Director's calendar and scheduling meetings, ensuring no conflicts.
• Facilitating Board and committee meeting preparations (scheduling, agendas, presentations, minutes).
• Acting as the primary liaison with the Board
• Coordinating travel arrangements and logistics (flights, hotels, transportation).
• Preparing reports, presentations, and correspondence
• Facilitating communication between the Executive Director and internal/external stakeholders.
• Handling confidential and sensitive information with discretion
• Managing logistics of Senior Leadership Team (SLT) meetings (scheduling, agendas, pre-reads, follow-ups).
• Assisting in project management and strategic initiatives.
• Organizing and maintaining digital and physical files.
• Drafting and proofreading correspondence on behalf of the Executive Director.
• Ensuring timely responses to internal and external communications
• Preparing and distributing meeting agendas, minutes, and follow-up items.
• Maintaining the highest level of confidentiality and professionalism
• Adhering to company policies and ethical standards.

The ideal candidate for this role will have:

• A high school diploma (some college preferred).
• Previous administrative experience, preferably in an executive support role.
• Strong organizational skills and attention to detail.
• Proficiency in office software (e.g., Microsoft Office, Google Suite).
• Excellent communication and interpersonal skills.
• Ability to handle sensitive and confidential information with discretion.
• Strong time management skills and the ability to multitask.

Benefits:

• Enjoy affordable health and prescription coverage with no waiting period.
• Benefits offered by the employer once hired permanently.
• Retirement plan: 401K/Pension.
• Ask us about our Referral Bonus Program to earn extra cash.

Ready to take the next step? Apply now for this Administrative Assistant role in Augusta—or contact us to learn more!