Lisa Davis

Make a Meaningful Impact in Office Operations - Urgently hiring in Portland!

Job Title: Office Operations Assistant

Pay: $17.00-$28.00 per hour Hours: Monday-Friday, FT with hours between 7am-5pm Start Date: ASAP

Looking for a rewarding career supporting children and families? Join a mission-driven organization as an Office Operations Assistant in Portland, ME and make an impact every day.

As an Office Operations Assistant, you'll support daily site operations while serving as a welcoming first point of contact for clients, families, visitors, and staff. You'll work closely with the Office Operations Manager and site team to deliver organized, confidential, and responsive administrative support.

What You'll Do

As an Office Operations Assistant, you will be responsible for

• Answering inquiries, routing calls, greeting visitors, and supporting parent and client contact

• Ordering supplies, managing inventory, coordinating mail, and maintaining room calendars • Managing confidential files, referrals, records, equipment tracking, and required site documentation • Scheduling screenings, evaluations, meetings, teleconferences, and family communications • Processing checks and reimbursement claims while supporting safety plans, maintenance coordination, and transportation arrangements

What You'll Bring

The ideal candidate for this role will have

• High school diploma or GED is required; an associate degree in a related field is preferred

• Administrative experience • Strong verbal and written communication skills with the ability to interact effectively with a wide variety of people • A professional, composed, and confidential approach to communication 

Why Join Us in Portland?

• Gain valuable experience in a supportive, mission-driven environment with potential for extension or permanent opportunities

• Build administrative, scheduling, records management, and client service skills while supporting children and families • Enjoy affordable health and prescription coverage with no waiting period.  

Location & Schedule

This position is on-site in Portland and offers a Monday-Friday full-time schedule, with flexible start times between 7:00 AM and 8:00 AM and end times between 4:00 PM and 5:00 PM.

Ready to Take the Next Step?

If you're ready to start a rewarding career as an Office Operations Assistant in Portland, apply today or contact our recruiting team to learn more. Don't wait, we're hiring now! #BSCB