Jamie Rice

Job Title: Front Office Assistant Pay: $18–$20/hour Hours: Monday to Friday, 8:00am to 5:00pm Start Date: ASAP We are seeking a Front Office Assistant for a temp-to-hire position with our client, a small and dynamic accounting firm located in Windham, ME. This role is pivotal in ensuring smooth office operations and providing essential support to the accounting team. The ideal candidate will be proactive, organized, and adept at multitasking in a fast-paced environment. As a Front Office Assistant you would be responsible for:

• Manage incoming calls and direct them appropriately.

• Greet and assist walk-in clients with professionalism.

• Oversee tax return processing within the workflow management system.

• Schedule appointments and maintain calendars for the CPA team.

• Prepare and organize documents for client meetings and tax filings.

• Assist with data entry and maintain accurate client records in accounting software.

• Handle incoming and outgoing correspondence, including emails and mail.

• Support the team with administrative tasks such as filing, copying, and scanning documents.

The Ideal Candidate for this role will have:

• High school diploma or equivalent; associate degree preferred.

• 2–3 years of experience in an administrative or office management role, preferably in an accounting, legal, or medical setting.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Microsoft Teams.

• Strong organizational skills and attention to detail.

• Excellent verbal and written communication skills.

• Ability to prioritize tasks and work effectively in a fast-paced environment.

• Familiarity with QuickBooks and tax software is a plus; training will be provided if necessary.

Benefits:

• Enjoy affordable health and prescription coverage with no waiting period.

• Benefits offered by the employer upon permanent hire.

• 401(k) plan with company match.

• Ask us about our Referral Bonus Program to earn extra cash.

Ready to take the next step? Apply now for this Front Office Assistant role in Windam, ME—or contact us to learn more!   #BSCP