Bonney Staffing

Join Our Team — Urgently hiring Executive Administrative Specialist in South Portland!

Job Title: Executive Admin Specialist

Pay: $23.00 per hour Hours: Monday to Friday, 8 AM to 5 PM (flexible schedule available) Start Date: ASAP

Looking for an opportunity to advance your administrative career with a renowned healthcare organization? Join our dynamic Medical Administration department as an Executive Admin Specialist in South Portland, ME, and make a meaningful impact every day. This is a Temp to Hire position that provides a unique chance to support executive leadership in a fast-paced environment.

As an Executive Admin Specialist, you’ll play a pivotal role in ensuring smooth operations and enhancing team productivity. You will collaborate closely with top executives to deliver results that make a difference.

What You'll Do:

As an Executive Admin Specialist, you will be responsible for:

• Managing schedules and appointments for executive leadership, including a Vice President, AVP, or Chief.
• Making independent decisions within established practices and procedures to resolve diverse problems.
• Drafting and editing various written communications and correspondence with professionalism.
• Supporting and managing different administrative projects with minimal direction and oversight.
• Assisting with daily operations and providing essential administrative support to the team.
• Organizing and maintaining records, files, and critical documentation.
• Drafting agendas and preparing PowerPoint presentations for key stakeholders.
• Capturing and distributing meeting minutes for high-level meetings and committees.
• Performing additional tasks as delegated by the executive leadership team.

What You'll Bring:

The ideal candidate for this role will have:

• A High School Diploma or GED (preferred).
• 3-4 years of experience in an administrative support role.
• Exceptional written and oral communication skills.
• Advanced skills in Microsoft Office (Word, Excel, PowerPoint).
• Strong interpersonal skills and the ability to collaborate effectively with colleagues at all levels.
• Proven multi-tasking and problem-solving skills.
• Knowledge of medical terminology (preferred).
• Excellent attention to detail, organizational skills, and the ability to juggle multiple tasks.
• Technologically savvy, with the ability to quickly adapt to new tools and systems.
• Previous experience managing schedules and supporting executive leadership in a corporate environment (preferred).

Why Join Us in South Portland?

• Flexible schedule: Enjoy a balance between work and personal life.
• Career development opportunities: Join a team committed to your growth and success.
• Supportive team culture: Be part of a collaborative and positive work environment.

Enjoy affordable health and prescription coverage with no waiting period!

Comprehensive benefits will be offered by the employer upon permanent hire, along with our Referral Bonus Program to earn extra cash.

Location & Schedule:

This position is on-site in South Portland, ME, and offers standard work hours of Monday to Friday, 8 AM to 5 PM (flexible schedule available).

Ready to Take the Next Step?

If you’re ready to embark on a rewarding career as an Executive Admin Specialist in South Portland, apply today or contact our recruiting team to learn more. Don’t wait, we’re hiring now!