Bonney Staffing

Your next opportunity is here — Urgently hiring a Part-Time Office Assistant in Mechanic Falls, ME!

Job Title: Office Assistant

Pay: $22–$24/hour Hours: Part-time, 1–3 days per week to start (potential for more hours based on performance) Start Date: ASAP Looking for a flexible, long-term opportunity with career growth potential? Join a leading fire suppression installation company as an Office Assistant in Mechanic Falls, Maine, and make an impact every day.

As an Office Assistant, you’ll play a vital role in supporting the company’s daily operations and administrative functions. You’ll work closely with management, customers, and field technicians to ensure efficient scheduling, communication, and record keeping — all while keeping the office running smoothly.

 

What You’ll Do:

As an Office Assistant, you will be responsible for:

• Performing general administrative and clerical duties to support daily operations.
• Assisting with bookkeeping tasks including Accounts Payable/Receivable, invoicing, and purchasing using QuickBooks, Ramp, and Dynomite systems.
• Communicating with customers via phone and email regarding scheduling, inventory, and service follow-up.
• Coordinating technician schedules and travel for installation and service jobs across multiple states.
• Generating and managing purchase orders, service requests, and quotations for fire suppression systems.
• Maintaining organized and up-to-date documentation, records, and reports.
• Participating in inventory management, shipping coordination, and office maintenance activities.
• Supporting outbound sales efforts through follow-up on quotes and leads from trade shows and referrals.  

What You’ll Bring:

The ideal candidate for this role will have:

• High school diploma or GED required; associate or college degree preferred.
• Recent clerical or administrative experience with strong job stability
• Proficiency in Microsoft Word and Excel (testing required)
• Strong computer literacy and comfort with accounting and scheduling software
• Excellent organizational and multitasking abilities
• Clear, professional communication skills — both written and verbal
• Punctual, dependable, detail-oriented, and able to work independently.
• Bookkeeping or accounting experience is a plus.
• Ability to sit or stand for extended periods and perform basic office duties.

Why Join Us in Mechanic Falls?

• Flexible part-time schedule with potential for additional hours based on performance.
• Career growth opportunities with cross-training in multiple administrative functions.
• Supportive and professional work environment in a separate office building on-site.
• Competitive pay and great benefits once hired permanently, including affordable health coverage and retirement plan options (401k).  

Ready to Take the Next Step?

If you’re ready to start a rewarding part-time career as an Office Assistant in Mechanic Falls, ME, apply today or contact our recruiting team to learn more. Don’t wait — we’re hiring now!

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