Bonney Staffing

Job Title: Accounts Payable Specialist Urgently Hiring! Pay: Competitive based on experience Hours: Full-time, 40 hours per week, generally 8:00 a.m. to 4:30 p.m., Monday through Friday (Occasional night or overnight meetings may be required) Start Date: ASAP We are seeking an Accounts Payable Specialist for a full-time position with our client in Auburn, Maine. The Accounts Payable Specialist will work closely with the Business Manager, focusing on the efficient management and streamlining of the Accounts Payable processes. This role offers the opportunity to lead improvements in financial operations and ensure compliance with all regulatory requirements. As an Accounts Payable Specialist, you will be responsible for:

• Overseeing all accounts payable operations, including processing batches into the accounting system and ensuring supporting documentation is attached and filed timely.
• Leading efforts to streamline A/P systems and working with staff to improve processes.
• Collaborating with departments to create electronic processes for A/P to finance.
• Providing guidance and training to the Finance team and other departments on A/P processes.
• Ensuring compliance with rules and regulations related to A/P, working closely with finance and program staff.
• Managing vendor relationships, ensuring payments and terms are met, and optimizing agency cash flow.
• Analyzing aged A/P, reconciling General Ledger accounts monthly, and addressing any credit balances.
• Ensuring cash disbursements are processed correctly and on time.
• Handling vendor calls and inquiries.
• Assisting with audits and fiscal year-end activities as required.
• Administering the 3rd party accounts payable system and maintaining records in compliance with regulations.
• Creating and tracking Per Diem payments and monitoring gift card use per policy.
• Preparing and filing annual 1099 forms and unclaimed property reports.

The ideal candidate for this role will have:

• Associate’s Degree in Accounting, Business Administration, or related field (preferred) or 2-5 years of equivalent experience.
• 2+ years of experience in non-profit accounting (preferred).
• Strong Proficiency in Microsoft Excel.
• Experience with Accounts Payable software (preferred).
• Strong attention to detail and ability to meet deadlines in a fast-paced environment.
• Leadership ability to guide staff and motivate teams.
• Ability to adapt to changing State and Federal regulations.

Benefits:

• Affordable health and prescription coverage with no waiting period.
• Retirement plan: 401k/Pension.
• Opportunity for growth and professional development.
• Ask us about our Referral Bonus Program to earn extra cash.

Ready to take the next step? Apply now for this Accounts Payable Specialist role in Auburn—or contact us to learn more! #BSCA