The RAMS & Permit to Work Coordinator is responsible for the effective administration, coordination, review and control of Risk Assessments and Method Statements (RAMS) and Permit to Work (PTW) processes across the project.
The role supports the safe planning and execution of construction activities by ensuring that all work is appropriately assessed, documented, communicated and authorised before commencement. Working closely with site management, supervisors, subcontractors and the Health, Safety & Wellbeing team, the coordinator will help maintain compliance with company procedures, client requirements and relevant legislation.
RAMS Management
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Coordinate the submission, review and approval process for all subcontractor and internal RAMS.
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Ensure RAMS are submitted within required timescales prior to works commencing.
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Review RAMS for completeness, accuracy and suitability before issuing for management approval.
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Verify that risk assessments adequately identify hazards, control measures and residual risks.
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Maintain a live RAMS tracker to monitor status, approvals and expiry dates.
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Ensure approved RAMS are issued to relevant site teams and work activities.
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Monitor changes to scope and ensure RAMS are revised where required.
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Archive and maintain records in accordance with project and company requirements.
Permit to Work Coordination
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Manage the site Permit to Work system and associated records.
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Coordinate the issue and closure of permits including:
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Excavation permits
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Hot works permits
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Electrical permits
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Confined space permits
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Temporary works permits
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Lifting operation permits
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Isolation permits
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Working at height permits
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Verify that supporting documentation is in place before permits are issued.
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Maintain permit registers and ensure permits remain current and valid.
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Highlight conflicts between activities and permit requirements.
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Support permit audits and compliance inspections.
Compliance & Assurance
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Ensure all activities comply with company procedures, client requirements and statutory legislation.
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Assist with site inspections and audits relating to safe systems of work.
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Monitor adherence to approved RAMS and permit conditions.
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Identify gaps in documentation and escalate issues to site management.
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Support investigations relating to permit breaches or procedural non-conformances.
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Provide administrative support during internal and external audits.
Communication & Coordination
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Liaise with project managers, engineers, supervisors and subcontractors regarding documentation requirements.
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Attend planning, coordination and safety meetings as required.
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Provide advice and guidance on document requirements and permit processes.
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Support daily activity planning through coordination of permits and approved work packs.
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Maintain effective communication between operational and safety teams.
Documentation & Reporting
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Maintain electronic and hard-copy records of RAMS, permits and supporting documentation.
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Produce weekly reports on RAMS and permit status.
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Track outstanding actions and approvals.
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Maintain project document control systems relating to safe systems of work.
Support project mobilisation and demobilisation activities from a compliance perspective
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