PERMANENT
JOB DESCRIPTION
JOB TITLE: PROJECT COORDINATOR
DATE: DECEMBER 2024
ISSUE 1.2
JOB PURPOSE:
The Project Coordinator sits within the Projects Department managing small projects and supporting the Project Manager on larger projects AMS is contracted to deliver.
MAIN DUTIES/RESPSONSIBILITIES:
Project management
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Building project plans for new projects (small/medium sized)
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Keeping project plans up-to-date by liaising with Engineering, Workshop and Supply Chain personnel for progress updates
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Liaising with the project stakeholders, ensuring they are suitably informed and involved during all stages of the project
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Maintaining a project risk register
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Representing AMS in project meetings with clients
Reporting
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Generating project status summaries for Management
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Generating monthly project accruals
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Reporting progress on projects both internally and externally
Bid support
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Generation of project milestone payment plans
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Generation of high-level project plans
Project administration
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Complete all project administration, e.g., GCs, RFIs, time booking calculations.
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Expediting payment certificates from clients
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Sending accruals and payment requests to customers
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Keeping invoicing database and Order Book spreadsheets up-to-date
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Assisting with project financial forecasting
Quality Document No: 100-TMP-114 Ver.1.0
The role will require the candidate to:
Complete all the tasks ensuring that the company standards are maintained and improved. Ensuring all work is compliant with our ISO9001, ISO14001 and ISO45001 standards.
At all times the person is responsible for complying with all relevant Health & Safety legislation and guidance.
RELATIONSHIPS:
Accountable to: Senior Project Manager
Key resource available to Post: Administration Support
PHYSICAL CONDITIONS:
Workplace: 1604-1605 Carnival Way, North Petherton, Bridgwater, TA6 6GY or at any other location of the Company’s direction including various customer and supplier sites.
Hours: 37.5 hours per week
Working pattern: Optional 4- or 5-day working week. Same hours worked per week but spread over either Monday -Thursday or Monday to Friday.
OFFER
Salary: £Competitive
Holidays: 25 days plus Public Holidays
Pension: 8% company contribution
Healthcare: ‘Health Cash Plan’ contribution
Bonus: A % of profits over and above a certain level is distributed to staff in the form of a combination of bonus and contribution to a ‘Staff wellbeing fund’ from which staff can choose via a committee how the money is spent (e.g. on events, facilities, equipment, furniture, etc.).
PERSON SPECIFICATION:
1.
Ideally, qualified to HNC/HND or degree level in a relevant field.
2.
Demonstrate a commitment to professional development. It is expected that that the project coordinator role will with appropriate training and experience develop into a project management professional ensuring the project management activities support the organisation’s strategic goals.
3.
Ability to be flexible and adaptable in work practices and be able to influence and negotiate.
4.
To be focused consistently on delivery and be able to escalate appropriately to resolve issues.
5.
Good communication skills.
6.
Display professionalism and competency in performing assigned tasks that consistently result in quality outcomes.
Quality Document No: 100-TMP-114 Ver.1.0
7.
Able to build relationships, working with the operations/engineering teams and clients.
8.
Show evidence of understanding and working to company procedures and their effect on all areas of business.
9.
Commercial awareness, developing a knowledge of business case production, budgets, income management and margins.