Astute People Ltd

Job Title:

Document Controller                              

Department: Quality Assurance                            

Reporting to:

Quality Manager                    

Business and location: TPG Maritime Portsmouth         

Positions responsible for: None    

Date of issue: June 2022     

                       

1. Purpose of the role

To ensure documents released both internally and externally to clients are created and revised to a high quality standard following a change control process. Reviewing of documentation for compliance with company templates and written in a professional and clear manner. This information is critical to the reputation of the business for which this role plays a pivotal part.

 

1. Key responsibilities and tasks
   1. Maintain documents and recording latest revisions, ensuring timely distribution of latest

documents to relevant members for review and sign off.

1. 1. Coordinate and Support introduction of an MS SharePoint collaborative platform across the business
   2. Audit existing document formats and internal electronic filing systems, implementing change
   3. Gather, analyse new and existing and potential content, focusing on reuse and single-sourcing opportunities
   4. Work with internal/external teams to obtain understanding of the product and the documentation requirements.
   5. Preparation, monitoring and maintenance of document registers and schedules
   6. Sorting, filing and organized archiving for all documents for live projects in line with

document management procedures

1. 1. Working on and managing multiple projects/documents simultaneously
   2. Create and maintain the information architecture and configuration control
   3. Produce high-quality documentation that meets applicable standards and is appropriate for its intended audience
   4. Review and update document control procedure keeping in line with industry best practise.
   5. Attending weekly meetings with the Quality, Projects and Design teams and producing reports when and where required.
   6. Produce, implement and manage internal document management procedures ensuring

adherence by team members at all times.

1. General activities
   1. Carry out any other ad-hoc duties as required to support the needs of the business.
   2. Provide a professional backup service for colleagues during peak times or during absence.
   3. Follow company procedures, standards and regulatory requirements. 
   4. Maintain continuous professional development to ensure knowledge is up to date.
   5. Act as an ambassador for the company in all interactions with customers and the public.

Qualifications, experience and skills

Essential

• Excellent written skills
• Ability to deliver high quality documentation paying attention to details and descriptors.
• Proven work experience in the creation and control of technical writing and documentation.
• Ability to quickly grasp complex technical concepts and describe them simply in text and pictures.
• In depth knowledge of MS Office and MS SharePoint software.

Desirable

• Flexible, enthusiastic individual who is self-motivated and able to work well under their own initiative
• Educated in an Engineering or Science discipline
• Knowledge of MoD/ship builder working practice
• Presentation skills and professionally presented
• Experience of Solidworks PDM or similar data management software.

Role travel requirements

• The duties of this appointment do not require any specific travel. Exceptions may be for training or other TP Group site visits but expected to be infrequent.

Other requirements

• Candidates must have an existing right to live and work in the UK
• Candidates must either have passed UK security clearance to Security Check level or be able to obtain this level.  To gain SC clearance you will normally have had to have been a resident in the UK for a minimum of 5 years.

 

This role description summarises the purpose and main duties of the job as it exists currently, but not every detail of the role.  The role will naturally change over time and the role description may be reviewed in line with this.  This role description does not form part of the contract of employment.

 

 

 

 

 

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