Astute People Ltd

Reporting to the Operational Control Support Team Leader, your role as OCS Administrator will be to maintain a positive and friendly company image by acting as the first line of contact to visitors, customers, and vendors in person, online, and via telephone. To ensure a good flow of office procedures you will work alongside the Service Coordinator and Project Controller and support the Service and Projects departments, carrying out common office duties.

Key Responsibilities

• Planning maintenance visits using excel and resource planning tool

• Producing weekly/monthly customer reports

• Setting up of projects

• Order handling within SAP

• Entering information into CRM

• Quotation creation

• Invoicing and managing customer billing plans

• Welcoming guests organising client lunches

• Travel Booking

• Raising purchase requisitions

• Supporting with facilities

Required Qualifications, Skills and experience

• Must have a minimum of three to five year’s experience working in an office environment

• Strong attention to detail with the ability to work without supervision

• Excellent time management skills

• Exceptional communication and customer service skills

• Proficiency with Microsoft Office

• SAP knowledge (essential)

• Strong prioritisation and organisation skills with the ability to handle confidential information

• Strong record keeping skills

• Good time management skills with the ability to multitask

• High personal drive for continuous improvement

• Potential and desire to progress and develop

What you can expect from us:

• 37 hours per week (Monday to Friday), with flexibility required to meet customer and business needs.

• After initial training period, hybrid working will be available, from home and our office in Aberdeen. There will be times for which your presence in the office is required, you should therefore live within commutable distance.

• A permanent contract with a competitive salary, depending on experience.

• Benefits, including pension with company contribution, death in service cover, staff bonus scheme, healthcare, 25 days holiday plus bank holidays with increments based on length of service.

• Exciting challenges within a global organisation that encourages a high degree of individual responsibility, with excellent career opportunities.

• Innovative and advanced high-technology products and services.

Due to the nature of our business, please be advised at the offer of employment stage we will carry out Disclosure and Barring Service (DBS), Education and Employment checks on all candidates.