Michelle Branson

Alliance Industrial Solutions has partnered with a leading photo imaging and information delivery solutions company and is looking for an Invoicing Specialist! Pay: $18/hr  

Overview:

We are seeking a detail-oriented and motivated Accounts Receivable Invoicing Specialist to join our finance team. This individual will be responsible for managing the end-to-end invoicing process, resolving billing discrepancies, and collaborating with multiple departments to ensure accurate and timely billing. If you're a self-starter with a strong attention to detail and a collaborative mindset, we’d love to hear from you.

Key Responsibilities:

Daily Invoicing:

• Collect and review daily shipping documentation
• Prepare and validate shipping batches for completeness and accuracy
• Enter data into the ERP system and generate invoices
• Submit invoices for approval and post approved batches
• Upload invoices to customer websites and attach necessary documentation (e.g., PODs)
• Scan and archive invoices and shipping documents
• Create miscellaneous invoices and credits as requested by Sales and Customer Service
• Maintain Excel spreadsheets tracking monthly billed invoices

Invoicing Exceptions:

• Research and resolve invoicing issues or discrepancies
• Review and submit credits/invoices generated by others for approval
• Communicate with internal teams to gather missing information for invoicing

Qualifications:

• Strong keyboarding skills with speed and accuracy
• Intermediate proficiency in Microsoft Excel and Word
• Ability to work across multiple customer websites
• Strong analytical and problem-solving skills
• Detail-oriented and well-organized
• Excellent interpersonal and communication skills
• Collaborative team player with a professional demeanor
• Self-motivated, intellectually curious, and proactive

Preferred Experience:

• Experience using 10-key
• Experience with ERP systems
• Prior experience in accounts receivable or invoicing