Michelle Branson

Alliance Industrial Solutions has partnered with a local college and we are seeking a Manager of Purchasing, Contracts, and Accounts Payable! Position Summary: Reporting directly to the Executive Director of Finance and Business Services, the Manager of Purchasing, Contracts, and Accounts Payable plays a vital role in ensuring the efficient acquisition of goods, equipment, and services for our college. Key responsibilities include authorizing and generating purchase orders following budget confirmation, ensuring adherence to state regulations and institutional policies, selecting and managing vendor relationships, and negotiating contracts within established guidelines. The Manager of Purchasing, Contracts, and Accounts Payable will also prepare bid specifications, analyze vendor responses, and manage programs such as P-Card administration, equipment inventory, and travel coordination. Additionally, this role involves continuous evaluation and enhancement of purchasing procedures to optimize efficiency.   Required Education/Experience: Bachelor’s degree in accounting, business, or a related field, and four (4) years of purchasing experience; or, an equivalent combination of education and experience to successfully perform the essential duties of the job. Preferred Experience/Skills: Working knowledge of North Carolina e-procurement. Purchasing methods and procedures; Inventory management principles; Customer service principles; Negotiation techniques; Project management principles; Applicable Federal, State, and local laws, rules, and regulations; Computers and related software applications.   Duties/ Responsibilities:

• Manages the operations and activities of the purchasing and accounts payable function, which includes planning and coordinating projects and processes, procedures, systems, and/or standards; ensures compliance with Federal, State, and local laws, regulations, codes, and/or standards.
• Coordinates the purchase and distribution of materials, supplies, and equipment for all College departments. Coordinates the P-Card function for the department.
• Reviews and selects vendors. Coordinates the preparation, administration, and monitoring of contracts which includes maintaining vendor relationships, resolving contract and invoice discrepancies, managing the bidding process; negotiating contracts within defined parameters; and reviewing and approving bids and requests for service.
• Prepares, reviews, interprets, and analyzes a variety of information, data, and reports related to costs, quality, quantity, and standardization of materials; makes recommendations based on findings.
• Performs other duties of a similar nature or level.

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