Katie Hooper

Front Desk Coordinator – Human Resources Department Schedule: Monday–Friday, 7:30 AM – 4:30 PM Status: Contract Assignment (6-8 weeks) with possible extension or full time conversion Location: Brunswick, Ga Position Summary The Front Desk Coordinator serves as the first point of contact for employees, new hires, and visitors within the Human Resources department. This individual plays a key role in providing a welcoming and professional experience while supporting a variety of HR administrative and onboarding tasks for new employees of the hospital system. The ideal candidate will demonstrate strong interpersonal, organizational, and communication skills and thrive in a fast-paced, customer-focused environment. Key Responsibilities

• Greet and assist employees, candidates, and visitors in a professional and courteous manner.
• Manage the HR department’s front desk area, ensuring it is organized and presentable at all times.
• Answer, screen, and route incoming calls and emails; provide general information or direct inquiries appropriately.
• Support onboarding and orientation activities, including:
  • Coordinating check-in for new hires
  • Collecting New Hire Paperwork
  • Taking and printing employee badge photos
  • Issuing parking decals, name tags, and related materials
• Maintain accurate logs and records for new hire documentation and front desk activities.
• Provide administrative support to the HR team including copying, scanning, filing, and data entry.
• Assist with scheduling appointments and preparing HR materials for orientation sessions.
• Collaborate with HR staff to ensure an efficient and positive onboarding experience.
• Handle confidential information with discretion and professionalism.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• 1–2 years of experience in a front desk, receptionist, or administrative support role (healthcare or HR setting preferred).
• Strong customer service orientation and communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic office equipment.
• Ability to multitask, prioritize, and maintain attention to detail in a busy environment.
• Professional demeanor and appearance; dependable and punctual.